September 2008

Board Meeting Date:  September 29, 2008

PERSONS PRESENT: Don Stevens, Barry Mansell, Gene Cornelison, Gary Winchester, Eric Wilmarth, Buzz Ahrens, Nancy Martin, Tom Heard, Janice Henderson, David Kubala, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Clint Blackwell, Rick Wilson, Dwayne Fowler, Randy Mitchell, Dan Carson, Mike Venters, Ryan Sarks, Ron Banks, Dave Hatabian, and Gene Hobgood.

Don Stevens, Chairman, called the meeting to order.

1. CHAIRMAN STEVENS SUBMITTED A LETTER FROM HIMSELF TO CHEROKEE COUNTY COMMISSION CHAIRMAN BUZZ AHRENS REGARDING FINAL PLAT RE-SUBMITTALS (ATTACHED). In this letter, Chairman Stevens stated that a problem has come to his attention with respect to utility locations being misplaced due to re-submittals of approved final plats for developments. This situation is becoming a greater problem for the Cherokee County Water & Sewerage Authority. Therefore, Chairman Stevens requests that Cherokee County include the CCWSA in the final approval process as a sign-off for all re-submittals of subdivision final plats. CCWSA feels this will minimize problems with the service locations of water meter stub-outs and wastewater clean-outs that result when lot lines or streets are shifted as part of a re-submittal.MOTION BY NANCY MARTIN AND SECOND BY GENE CORNELISON TO APPROVE THE LETTER FROM CHAIRMAN STEVENS TO CHEROKEE COMMISSION CHAIRMAN AHRENS. All members voted for the motion.
2. MOTION BY NANCY MARTIN AND SECOND BY GARY WINCHESTER TO APPROVE THE ADDITION OF THE FOLLOWING LANGUAGE TO THE AUTHORITY’S POLICY TOWARDS REQUESTS FOR WATER AND WASTEWATER TREATMENT CAPACITY BY GOVERNMENTAL ENTITIES WHOSE WATER AND/OR WASTEWATER SYSTEMS ARE INDEPENDENT OF CCWSA, AS APPROVED ON 4/30/07. 

   THIS MOTION ALSO PROVIDES FOR THE DELETION OF THE FOLLOWING LANGUAGE FROM THE ABOVE LISTED POLICY: “CCWSA will not provide wastewater treatment services to any area in which it does not also provide water services.” (Revisions with 9/29/08 Consent Agenda). All members voted for the motion.

   “Nothing herein shall confer any property rights in or to any CCWSA facility. The provisions hereof grant a mere license to a certain volume of capacity, which may not be pledged, assigned, transferred, sold or hypothecated by capacity purchasers.”

3. MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO APPROVE THE 9/29/08 CONSENT AGENDA AS PRESENTED. All members voted for the motion. (Click on Consent Agenda to view document)
4. MOTION BY GENE CORNELISON AND SECOND BY GARY WINCHESTER TO APPROVE THE 8/25/08 MINUTES AS PRESENTED. All members voted for the motion.
5. CHAIRMAN STEVENS REVIEWED THE FOLLOW-UP ITEMS FROM THE 8/25/08 MEETING. 

   1. DAVE HATABIAN OF PBS&J REPORTED THAT THE CONCRETE WORK AT THE FITZGERALD CREEK FACILITY IS PROCEEDING ACCORDING TO SCHEDULE.

6. IT WAS THE CONSENSUS OF THE BOARD TO AUTHORIZE COUNSEL TO PROVIDE NOTIFICATION TO CALDWELL TANKS OF NECESSARY REPAIRS FOR THE UNIVETER TANK.
7. JANICE HENDERSON PRESENTED THE FINANCE REPORT. Mrs. Henderson reported an increase in total assets from $444,242,049.00 in July 2007 to $464,930,535.00 in July 2008. Mrs. Henderson also reported total operating revenues under budget by 3.50% and total operating expenses above budget by 3.11%. Mrs. Henderson reported net income under budget by 20.13%.
8. IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE PRESENTMENT OF THE ANNUAL AUDIT REPORT FOR THE NOVEMBER 24, 2008 BOARD MEETING.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.26 MGD for the month of September at the Etowah River WTP.
10. GARY WINCHESTER REQUESTED THAT MR. BLACKWELL ALSO PROVIDE INFORMATION REGARDING WATER LEVELS AT THE HOLLIS Q. LATHEM RESERVOIR ON FUTURE WATER TREATMENT OPERATIONS REPORTS.
11. RICK WILSON PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Wilson reported an average daily treatment of 1.894 MGD at the Rose Creek facility and an average daily treatment of 3.334 MGD at the Fitzgerald Creek facility.
12. RICK WILSON REPORTED THAT THE GEORGIA EPD HAD PERFORMED AN AUDIT ON THE ROSE CREEK RISK MANAGEMENT PLAN FOR CHLORINE ON 8/20/08. Mr. Wilson stated that the Rose Creek plant was found in compliance with the requirements set forth under the Clean Air Act of the Rise Management Program.
13. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED CONCERNING ON-GOING ISSUES AT THE ROSE CREEK WATER TANK. 

    Tom Roach noted that the paint contractor for the Rose Creek water tank has retained an attorney with regard to this issue. Mr. Roach stated that the Authority would most likely be receiving an Open Records Request with regard to this issue.

14. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS AWAITING A RESPONSE FROM THE EPD REGARDING THE NORTHEAST PLANT.
15. DISCUSSION OCCURRED CONCERNING WATER TESTING IN THE DAWSON FOREST AREA.
16. BUZZ AHRENS NOTED THAT HE WOULD OBTAIN INFORMATION REGARDING THE COUNTY’S SUPPLIERS OF FUEL.
17. MOTION BY GARY WINCHESTER AND SECOND BY BARRY MANSELL TO ADJOURN. All members voted for the motion.

The meeting adjourned at 9:55 A.M.