November 2008

BOARD MEETING DATE:  November 24, 2008 ~ 9:00a.m.

PERSONS PRESENT: Don Stevens, Barry Mansell, Gene Cornelison, Gary Winchester, Eric Wilmarth, Buzz Ahrens, Nancy Martin, Tom Heard, Janice Henderson, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Rick Dobbs, Mike Venters, Jeff Hooper, Clint Blackwell, Dwayne Fowler, Randy Mitchell, Dan Carson, Ryan Sarks, Ron Banks, and Debra Carpenter.

Don Stevens, Chairman, called the meeting to order.

  1. DEBRA CARPENTER OF DONNER, WEISER & ASSOCIATES PRESENTED THE ANNUAL AUDIT REPORT. Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards. Ms. Carpenter also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/08.Chairman Stevens noted that, on behalf of the Authority Board, he would like to commend Authority management and staff for their assistance and efforts during Fiscal Year 2007-2008 which, in turn, yielded the audit report presented by Ms. Carpenter.MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER FOR THE AUTHORITY TO SEND A COPY OF THE ANNUAL AUDIT REPORT TO THE CHEROKEE COUNTY BOARD OF COMMISSIONERS AS WELL AS THE CHEROKEE COUNTY GRAND JURY. All members voted for the motion.IT WAS THE CONSENSUS OF THE BOARD FOR TOM HEARD TO COMPOSE A PRESS RELEASE DETAILING THE RESULTS OF THE ANNUAL AUDIT.CHAIRMAN STEVENS REQUESTED THAT AUTHORITY MANAGEMENT AND STAFF RECEIVE NOTIFICATION OF THE BOARD’S APPRECIATION FOR THEIR EFFORTS DURING FISCAL YEAR 2007-2008.
  2. TOM ROACH REPORTED CONCERNING THE REQUEST RECEIVED LAST MONTH FROM COMMISSIONER ROBERT JONES OF PICKENS COUNTY IN WHICH COMMISSIONER JONES STATED THAT PICKENS COUNTY WOULD LIKE TO PURCHASE 1,000,000 GALLONS OF DAILY CAPACITY UNDER THE GUIDELINES ESTABLISHED BY CCWSA UNDER THE POLICY APPROVED 4/30/07 THAT DEALS WITH REQUESTS FOR WATER CAPACITY BY GOVERNMENTAL ENTITIES WHOSE WATER SYSTEMS ARE INDEPENDENT OF CCWSA. Mr. Roach noted that a draft agreement has been prepared, and further noted that Pickens County has requested to meet with Tom Heard to discuss details of the agreement.MOTION BY ERIC WILMARTH AND SECOND BY BARRY MANSELL TO AUTHORIZE CHAIRMAN STEVENS TO EXECUTE THE AGREEMENT BETWEEN CCWSA AND PICKENS COUNTY AT THE APPROPRIATE TIME. All members voted for the motion.
  3. MOTION BY NANCY MARTIN AND SECOND BY GARY WINCHESTER TO PLACE THE FOLLOWING ITEMS ON THE 11/24/08 CONSENT AGENDA.  

    MOTION BY ERIC WILMARTH AND SECOND BY GARY WINCHESTER TO APPROVE THE PRECEDING ITEMS AS THE 11/24/08 CONSENT AGENDA.  All members voted for the motion.  (Click on CONSENT AGENDA to view document)

    1)  APPROVAL OF BID FOR ROSE CREEK WWTP INFLUENT SCREEN PROJECT
    2)  APPROVAL OF BID FOR COLEMAN’S BLUFF #1 & #2 SANITARY SEWER INTERCEPTOR LINE PROJECT
    3)  SCHEDULING OF DECEMBER MEETINGS

  4. MOTION BY GARY WINCHESTER AND SECOND BY GENE CORNELISON TO APPROVE THE 10/27/08 MINUTES AS PRESENTED. All members voted for the motion.
  5. CHAIRMAN STEVENS REVIEWED THE FOLLOW-UP ITEMS FROM THE 10/27/08 MEETING:
    1. BILL GRAHAM REPORTED THAT ADDITIONAL SAMPLING HAS OCCURRED AT THE UNIVETER TANK, AND NOTED THAT SCAFFOLDING HAS BEEN MOVED INTO THE INTERIOR OF THE TANK. Mr. Graham stated that results of the sampling are expected within three weeks. Mr. Graham also stated that he anticipates that the tank will be back on-line within 8-16 weeks.
    2. JIM CARPENTER REPORTED CONCERNING THE STATUS OF THE CONCRETE WORK AT THE FITZGERALD CREEK FACILITY. Mr. Carpenter noted that additional leaks are being repaired. Mr. Carpenter also noted that the expansion joints are the main area of concern at this time.
  6. JANICE HENDERSON PRESENTED THE FINANCE REPORT. Mrs. Henderson reported that operating expenses are under budget, while income from operations is over budget. Mrs. Henderson also noted that total other income is below budget due to low interest rates. Mrs. Henderson reported that water sales are down 13% from the same period in Fiscal Year 2007, and sewer sales are down 3% from the same period in Fiscal Year 2007.
  7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 13.61 MGD for the month of November at the Etowah River Water Treatment Facility. Mr. Blackwell also reported an elevation of 1183.9 at the Hollis Q. Lathem Reservoir.
  8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 1.984 MGD at the Rose Creek facility, and an average daily treatment of 3.604 MGD at the Fitzgerald Creek facility.
  9. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM PROVIDED AN UPDATE REGARDING THE MITCHELL ROAD AREA REQUEST FOR WATER SERVICE. Mr. Graham reported a total cost of $20,729.50 for the Authority to extend water service to the Mitchell Road area. This total consists of the following.14,000 l.f. of 4″ PVC @ $1.29 per ft. $18,060.00
    4″ Gate Valves (7 @ $318.50 ea.) $ 2,229.50
    2″ Gate Valves (4 @ $110.00 ea.) $ 440.00
    TOTAL: $20,729.50

    Mr. Graham reported a total tap fee (based upon the petition received) of $43,750.00, which consists of 25 tap fees at $1750.00 each. Mr. Graham noted that the Authority also has a verbal commitment for five additional taps.Mr. Graham noted that the proposed water line would begin at Fincher Road and would extend along Mitchell Road, crossing both Damascus Road and Lower Dowda Mill Road (map attached). Mr. Graham noted that, pending Board approval, he would provide notification to the homeowners listed on the petition to inform them that payment for tap fees would be required prior to the line being installed. Once payment is received from the homeowners, the Authority would then apply for necessary permits.MOTION BY GARY WINCHESTER AND SECOND BY NANCY MARTIN TO APPROVE THE INSTALLATION OF THE 4″ LINE IN THE MITCHELL ROAD AREA, BASED UPON INFORMATION OUTLINED ABOVE. All members voted for the motion.

  10. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS STILL AWAITING RECEIPT OF THE PERMIT FOR THE NORTHEAST PLANT.
  11. BUZZ AHRENS NOTED THAT THE AUTHORITY IS SCHEDULED TO MEET WITH THE STATE LEGISLATIVE DELEGATION OF CHEROKEE COUNTY ON MONDAY, DECEMBER 1, 2008 AT 10:00 A.M.Tom Heard distributed the proposed 2009 Legislative Agenda for Board review (attached).
  12. MOTION BY GARY WINCHESTER AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

The meeting adjourned at 10:35 A.M.

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