Board Meeting Date: February 23, 2009 ~ 4:00 P.M.
PERSONS PRESENT: Don Stevens, Barry Mansell, Gene Cornelison, Buzz Ahrens, Nancy Martin, Tom Heard, Janice Henderson, David Kubala, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Rick Dobbs, Jeff Hooper, Mike Venters, Clint Blackwell, Randy Mitchell, Dwayne Fowler, Dan Carson, Dwight Turner, Ryan Sarks, Dave Hatabian, Gene Hobgood, Bren Carson, and Randy Shaw.
Don Stevens, Chairman, called the meeting to order.
- RICK DOBBS REFERENCED A LETTER RECEIVED FROM BREN CARSON OF WOODSTOCK KINGDOM HALL IN WHICH MR. CARSON REQUESTED THAT THE AUTHORITY SHARE IN THE EXPENSES OF THE RECENT CONSTRUCTION TO CONNECT THE 6″ WATER MAIN RUNNING ALONG SOUTH CHEROKEE LANE WITH THE 20″ WATER MAIN RUNNING ALONG TRICKUM ROAD. In this letter, Mr. Carson noted that the Woodstock Kingdom Hall of Jehovah’s Witnesses, located at 2369 South Cherokee Lane, is planning to expand with plans to add a second building on the property. As part of those plans, a new fire hydrant is required. Several flow tests conducted by CCWSA and the Cherokee County Fire Marshal showed the flow rate in the 6″ line was below the required 750 gallons per minute. That 6″ water line runs along the entire route of South Cherokee Lane from Highway 92, south and west. It dead ends at a fire hydrant near the corner of Jamerson and Trickum Roads.
Mr. Carson further noted that in order to improve the flow in the 6″ South Cherokee Lane line, Woodstock Kingdom Hall had, in May 2008, proposed to connect the dead end with the existing 20″ line. Due to the congestion of utilities at that corner, it was necessary to acquire an easement from the property owner at 3449 Trickum Road. That easement was recorded with the County on 12/9/08. Woodstock Kingdom Hall paid the property owner $6000.00 for the easement.
Mr. Carson noted that the John Pruett Company was hired to construct the water line extension. The John Pruett Company completed the work during the third week of January 2009. Mr. Carson noted that an itemized invoice from the John Pruett Company for $26,280.00 is included (ATTACHED). Along with the $6000.00 cost of the easement, Woodstock Kingdom Hall is requesting that the CCWSA share in half the cost of $32,280.00, which equals $16,140.00.
Rick Dobbs noted that the actual line extension consisted of 170′ of 8″ water main. Mr. Dobbs noted that this line extension had quadrupled the flow in the area. Mr. Dobbs also noted that the Authority would gain no additional customers from this line extension. Mr. Dobbs further noted that costs for clearing and erosion control and grassing should be deducted from the request for reimbursement. Therefore, the maximum amount of potential reimbursement by the Authority would be $12,117.50.
MOTION BY BARRY MANSELL AND SECOND BY NANCY MARTIN TO DENY THIS REQUEST, CONSISTENT WITH THE AUTHORITY’S COST-SHARING POLICY. All members present voted for the motion.
- TOM ROACH STATED THAT THE AUTHORITY, AT ITS 8/25/08 BOARD MEETING, HAD APPROVED THE RELOCATION OF A GRAVITY SEWER LINE AND THE RELINQUISHMENT OF EASEMENTS RELATIVE TO A REQUEST MADE BY RIVERSTONE INDUSTRIAL PROPERTIES. Mr. Roach noted that this gravity sewer line was relocated and noted that, in lieu of recent adjustments, portions of the easements should be deeded back to Riverstone Industrial Properties. These easements lie within Land Lot 318 of the 14th District, 2nd Section, of Cherokee County, Georgia and will offset new easements received from Riverstone Industrial Properties.
MOTION BY NANCY MARTIN AND SECOND BY GENE CORNELISON TO APPROVE THE REVISED SANITARY SEWER EASEMENT AGREEMENTS AND QUIT CLAIM DEED
(ATTACHED) AS PRESENTED BY AUTHORITY COUNSEL. All members present voted for the motion. - TOM ROACH PRESENTED A PROPOSED AGREEMENT (ATTACHED) BETWEEN THE AUTHORITY AND ACWORTH HIGHWAY 92 PARTNERS, LLC WHEREBY THE AUTHORITY WOULD ALLOW ACWORTH HIGHWAY 92 PARTNERS, LLC TO RESERVE 135,000 GALLONS PER DAY OF CAPACITY VIA THE AUTHORITY’S AGREEMENT WITH BARTOW COUNTY. Mr. Roach further noted that the reserved capacity will be non-transferable by Acworth to any other party without the written consent of the Authority, and that the Authority must receive payment for the reserved capacity within five years of the effective date of the agreement. Mr. Roach further noted that the reserved capacity will be subject to the CCWSA capacity fee existing at the time of the purchase.
Mr. Roach also noted that this agreement sets forth that Acworth and CCWSA would acknowledge that in the event the CCWSA facilities to be utilized pursuant to this agreement are not completed in sufficient time for the Acworth Property to be served thereby, Acworth may be required to initially direct its wastewater from the pump station into Bartow County facilities. In the event that Acworth has discharged any wastewater into Bartow County facilities, Acworth shall supply to CCWSA, on or before the initial receiving date, a letter from Bartow County acknowledging that no fees are due to Bartow County pursuant to the Bartow Agreement for Acworth’s temporary use of Bartow County facilities.
Mr. Roach concluded that Bartow has been notified of the Authority’s intent with regard to this issue.
MOTION BY GENE CORNELISON AND SECOND BY NANCY MARTIN TO APPROVE THE CONTRACT BETWEEN CCWSA AND ACWORTH HIGHWAY 92 PARTNERS, LLC, UNDER THE PROVISIONS SET FORTH BY AUTHORITY COUNSEL. All members present voted for the motion.
- MOTION BY GENE CORNELISON AND SECOND BY BARRY MANSELL TO APPROVE THE 1/26/09 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
- DON STEVENS REVIEWED THE FOLLOW-UP ITEMS FROM THE 1/26/09 MEETING:
1) DAVE HATABIAN OF PBS&J REPORTED CONCERNING THE CONCRETE WORK AT THE FITZGERALD CREEK FACILITY. Mr. Hatabian reported that the contractor for this scope of work is nearing completion with regard to the sealing of expansion joints.IT WAS THE CONSENSUS OF THE BOARD THAT THIS ISSUE IS COMPLETED. DAN CARSON WILL MAKE THE BOARD AWARE OF ANY FUTURE DEVELOPMENTS WITH REGARD TO THIS ISSUE.
- JANICE HENDERSON PRESENTED THE FINANCE REPORT. Mrs. Henderson reported that all departments are currently operating under budget. Mrs. Henderson reported total operating revenues are approximately $880,000.00 under budget, and total operating expenses are approximately $391,000.00 under budget.
- CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.99 MGD for the month of February at the Etowah River WTP. Mr. Blackwell also noted that the current reservoir level at the Hollis Q. Lathem Reservoir is 1189 feet.
- MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.260 MGD at the Rose Creek facility, and an average daily treatment of 3.912 MGD at the Fitzgerald Creek facility.
- MIKE VENTERS REPORTED THAT A SEWER SPILL OCCURRED ON 1/20/09 AT AN OUTFALL LINE BEHIND 137 WILLIAMSBURG LANE IN WOODSTOCK. Mr. Venters noted that the cause was attributed to debris blocking the sewer line. The approximate amount of the spill was 1,440 gallons. This spill was reported to the State EPD.
- BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED BOARD APPROVAL OF AN EXTENSION TO THE CONTRACT TIME ON THE SIXES ROAD UTILITY RELOCATION PROJECT (OLD S.R. 5 TO I-575) DUE TO THE COMPLETION SCHEDULE OF DALTON PAVING COMPANY, THE GEORGIA D.O.T. CONTRACTOR PERFORMING THE ROAD WORK. Dalton Paving has requested an extension with Georgia D.O.T. that would set the contract completion date at June 30, 2009. The limited amount of work that the contractor has remaining cannot be completed until the road work is done; therefore, it is requested that the contract time be extended to July 30, 2009.
MOTION BY GENE CORNELISON AND SECOND BY NANCY MARTIN TO APPROVE THE EXTENSION TO THE CONTRACT TIME FOR THE SIXES ROAD UTILITY RELOCATION PROJECT. THE CONTRACT TIME WILL BE EXTENDED TO JULY 30, 2009. All members present voted for the motion.
- BILL GRAHAM REPORTED THAT THE UNIVETER TANK IS ANTICIPATED TO BE BACK IN SERVICE WITHIN 45-60 DAYS DUE TO INTERIOR PAINTING ISSUES.
- TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD PRESENTED A REQUEST FROM THE CHEROKEE COUNTY CHAMBER OF COMMERCE FOR PARTIAL SPONSORSHIP OF THE REGIONAL BUSINESS COALITION (RBC) IN THE AMOUNT OF $1500.00.
MOTION BY GENE CORNELISON AND SECOND BY BUZZ AHRENS TO APPROVE THE AUTHORITY’S PARTIAL SPONSORSHIP OF THE RBC IN THE AMOUNT OF $1500.00. Members Cornelison, Ahrens, and Martin voted for the motion. Member Mansell voted against the motion. Motion passed 3-1. - TOM HEARD PRESENTED A PROPOSED REVISED POLICY AMENDMENT TO THE 4/30/07 POLICY REGARDING GOVERNMENTAL ENTITIES THAT ARE WHOLESALE CUSTOMERS OF CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY AND MAINTAIN INDEPENDENT WATER/WASTEWATER SYSTEMS (ATTACHED).
MOTION BY BARRY MANSELL AND SECOND BY GENE CORNELISON TO APPROVE THE REVISION OF THE 4/30/07 POLICY AS OUTLINED IN THE ATTACHED DOCUMENT AND WITH THE INCLUSION OF THE FOLLOWING LANGUAGE TO THE LAST PARAGRAPH OF THE POLICY: “NOTHING HEREIN SHALL CONFER ANY PROPERTY RIGHTS IN OR TO ANY CCWSA FACILITY. THE PROVISIONS HEREOF GRANT AN IRREVOCABLE LICENSE FOR A PERIOD OF NO MORE THAN FIFTY YEARS TO A CERTAIN VOLUME OF CAPACITY, WHICH MAY NOT BE PLEDGED, ASSIGNED, TRANSFERRED, SOLD OR HYPOTHECATED BY CAPACITY LICENSEES.” All members present voted for the motion.
- MOTION BY BUZZ AHRENS AND SECOND BY BARRY MANSELL TO ADJOURN. All members present voted for the motion.
The meeting adjourned at 4:50 P.M.