July 2009

Board Meeting Date:  July 27, 2009 ~ 9:00 A.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Gene Cornelison, Eric Wilmarth, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, Janice Henderson, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Rick Dobbs, Clint Blackwell, Dwayne Fowler, Randy Mitchell, Jeff Hooper, Dwight Turner, Dan Carson, Rick Wilson, Ron Banks, Gil Puffer, and Gene Hobgood.

Secretary Gene Cornelison called the meeting to order.

1. AN INVOCATION WAS GIVEN BY BUZZ AHRENS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. GENE CORNELISON INTRODUCED AND WELCOMED NEWLY-APPOINTED BOARD MEMBERS STEVEN WOODRUFF AND CHRIS WILBANKS.
3. GENE CORNELISON CONDUCTED THE ANNUAL ELECTION OF OFFICERS.
   
   MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO ELECT GARY WINCHESTER AS CHAIRMAN, BUZZ AHRENS AS VICE-CHAIRMAN, AND RE-ELECT GENE CORNELISON AS SECRETARY. All members voted for the motion.
4. CHAIRMAN WINCHESTER MADE APPOINTMENTS TO THE CCWSA BOARD COMMITTEES.
5. RICK DOBBS REPORTED THAT KNOTTS LANDING SUBDIVISION HOMEOWNERS ARE REQUESTING THAT THE AUTHORITY INSTALL AND MAINTAIN STREET LIGHTS FOR THE SUBDIVISION. Mr. Dobbs reported a total cost of $4634.00 for the project, which would include the installation of 17 lights. Mr. Dobbs noted that the subdivision currently has 9 street lights in place. Therefore, the subdivision would have a total of 26 lights. Mr. Dobbs noted that 112 customers would benefit from this service, and noted that it will take 27 months for the Authority to yield a profit on this project.Mr. Dobbs noted that even if the Board agrees to these terms, a petition will need to be received from Knotts Landing homeowners.

   MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE THIS REQUEST, CONTINGENT UPON A 75% COMMITMENT FROM KNOTTS LANDING HOMEOWNERS AND RECEIPT OF A PETITION BY THE AUTHORITY FROM THE HOMEOWNERS. All members voted for the motion.

6. MOTION BY GENE CORNELISON AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/29/09 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
7. JANICE HENDERSON REQUESTED APPROVAL OF AN AMENDMENT TO DEPRECIATION, WHICH WOULD AMEND THE AUTHORITY’S DEPRECIATION SCHEDULE TO EXTEND THE LIFE OF THE AUTHORITY’S STRUCTURES AND IMPROVEMENTS FROM 40 YEARS TO 50 YEARS, BASED UPON DISCUSSIONS WITH THE AUTHORITY’S AUDITOR.
   
   MOTION BY BUZZ AHRENS AND SECOND BY NANCY MARTIN TO APPROVE THE AMENDMENT TO DEPRECIATION, AS OUTLINED BY JANICE HENDERSON. All members voted for the motion.
8. JANICE HENDERSON PRESENTED THE FINANCE REPORT. Mrs. Henderson reported that total operating revenues are approximately $2,861,096.00 under budget for the period ending 5/31/09. Mrs. Henderson also reported total operating expenses are approximately $1,746,599.00 under budget for the same period. Mrs. Henderson stated that income from operations is approximately $1,114,496.00 under budget, and reported a year to date net loss of $613,114.00 as of 5/31/09.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.55 MGD for the month of July at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is full at 1189 feet.
10. RICK WILSON PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Wilson reported an average daily treatment of 1.910 MGD at the Rose Creek facility, and an average daily treatment of 3.574 MGD at the Fitzgerald Creek facility.
11. BILL GRAHAM STATED THAT HE HAD NOTHING TO REPORT FOR THE CONSTRUCTION REPORT.
12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD QUESTIONED IF THE BOARD WOULD LIKE TO SCHEDULE FUTURE BOARD AGENDA MEETINGS.
    
    MOTION BY GENE CORNELISON AND SECOND BY CHRIS WILBANKS TO APPROVE THAT THE BOARD’S MONTHLY AGENDA MEETING/WORK SESSION WILL BE HELD ON THE THURSDAY PRIOR TO THE LAST MONDAY OF THE MONTH AT 3:00 P.M. NOTIFICATION WILL BE PROVIDED TO THE PRESS. All members voted for the motion.
13. TOM HEARD PRESENTED THE AUTHORITY’S CAPITAL IMPROVEMENTS PROGRAM/FUTURE PROJECTS LISTING. Mr. Heard noted that, if approved, this listing would be presented to the County Commission. Mr. Heard also noted that each project included on this listing would be brought individually to the Board for approval.MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE CAPITAL IMPROVEMENTS PROGRAM/FUTURE PROJECTS LISTING AS PRESENTED. THIS DOCUMENT WILL BE FORWARDED TO THE COUNTY COMMISSION. All members voted for the motion.
14. DISCUSSION FOLLOWED CONCERNING THE POTENTIAL PLANS FOR WATER SUPPLY OF SURROUNDING AREAS.
15. JANICE HENDERSON REPORTED THAT BIDS FOR THE AUTHORITY’S PROPERTY/CASUALTY INSURANCE WOULD BE OPENED ON 8/11/09.
16. TOM HEARD REPORTED THAT THE AUTHORITY HAS SUBMITTED TO ITS INSURANCE COMPANY A CLAIM RECEIVED DUE TO A WATER MAIN BREAK ON HWY. 140.
17. MOTION BY GENE CORNELISON AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members voted for the motion.

The meeting adjourned at 10:00 A.M.