Board Meeting Date: June 29, 2009 ~ 4:00 P.M.
PERSONS PRESENT: Don Stevens, Gene Cornelison, Gary Winchester, Eric Wilmarth, Buzz Ahrens, Nancy Martin, Tom Heard, Janice Henderson, David Kubala, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Rick Dobbs, Rick Wilson, Jeff Hooper, Clint Blackwell, Randy Mitchell, Dwayne Fowler, Dan Carson, Dwight Turner, Ryan Sarks, Craig Ferguson, Van Baggett, Ashley Fuller, Abby Roach, and Gene Hobgood.
Don Stevens, Chairman, called the meeting to order.
- AN INVOCATION WAS GIVEN BY GENE CORNELISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
- DAN CARSON PRESENTED FINAL DOCUMENTATION (ATTACHED) OF THE FITZGERALD CREEK 6.0 EXPANSION, WHICH INCLUDED PAY REQUEST SCHEDULES WITH CONTRACT VALUES, CHANGE ORDERS, UNUSED UNIT CREDITS, AND FIELD CHANGE CREDIT STATUS. Mr. Carson reported a final project cost of approximately $51 million, and noted that the project was completed at approximately $859,000 under budget.
- DWIGHT TURNER PRESENTED A REQUEST FROM RON MULL OF THE CITY OF MARIETTA LIGHTS AND WATER. Mr. Turner noted that Mr. Mull is associated with Must Ministries, and noted that Must Ministries would like to include a bill insert for Authority billings for the month of October 2009. Mr. Turner noted that Must Ministries will pay all associated costs with this request.Tom Roach cautioned that the Board may wish to table this issue until such time documentation for the bill insert has been reviewed.Various Board Members voiced concern that the Authority has never approved a request such as this.MOTION BY GENE CORNELISON AND SECOND BY ERIC WILMARTH TO DENY THE REQUEST OF MUST MINISTRIES FOR A BILL INSERT FOR AUTHORITY BILLINGS FOR THE MONTH OF OCTOBER 2009. All members present voted for the motion.
- TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JASON GARRETT, DIRECTOR OF LAND DEVELOPMENT FOR JOHN WIELAND HOMES. In this letter, Mr. Garrett stated that John Wieland Homes is in receipt of Invoice 4924 for $3281.64 for the incident that occurred at the Cadence Development located on East Cherokee Drive. According to this letter, John Wieland Homes was removing silt from a sediment basin on-site and inadvertently created an impoundment that caused excess rain water to enter the sanitary sewer system. John Wieland Homes was notified by Jeff Hooper of CCWSA that there was an issue and immediately mobilized the equipment to remove the impoundment.John Wieland Homes is requesting that the Board review this invoice and provide any relief that the Board deems appropriate.Tom Heard noted that the impoundment created by John Wieland Homes had allowed water to flood into an unfinished manhole. Therefore, Authority staff responded to the area where stormwater was entering the system.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO DENY THE REQUEST OF JOHN WIELAND HOMES FOR RELIEF OF INVOICE 4924 IN THE AMOUNT OF $3281.64. All members present voted for the motion.
- MOTION BY GARY WINCHESTER AND SECOND BY NANCY MARTIN TO APPROVE THE 5/26/09 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
- DON STEVENS REVIEWED THE FOLLOW-UP ITEMS FROM THE 5/26/09 MEETING:
1) JANICE HENDERSON REPORTED THAT THE AUTHORITY’S STREET LIGHT REVENUES ARE LOWER THAN EXPECTED DUE TO APPROXIMATELY 700 ACCOUNTS BEING CLOSED AS A RESULT OF HOMES LEFT VACANT. - JANICE HENDERSON PRESENTED THE FINANCE REPORT. Mrs. Henderson reported that total operating revenues are approximately $2,786,384.00 under budget for the period ending 4/30/09. Mrs. Henderson also reported total operating expenses are approximately $1,477,137.00 under budget for the same period. Mrs. Henderson stated that income from operations is approximately $1,309,247.00 under budget, and reported a year to date net loss of $1,490,285.00 as of 4/30/09.
- JANICE HENDERSON REPORTED THAT THREE FIRMS HAD BEEN INTERVIEWED IN CONJUNCTION WITH AUTHORITY’S DESIRE TO RETAIN A CONSULTANT TO ASSIST IN A REQUEST FOR PROPOSAL FOR PROPERTY/CASUALTY INSURANCE WHICH RENEWS 9/1/09. Mrs. Henderson noted that bids received had ranged from $8,700.00 to $16,000.00 for this service. Mrs. Henderson noted that Al Sherling of Insurance Review & Management, Inc. had been retained for this service. Mrs. Henderson noted that Mr. Sherling would be preparing the specifications for this project in the upcoming weeks.
- CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.2 MGD for the month of June at the Etowah River WTP. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is full at 1189 feet.
- RICK WILSON PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Wilson reported an average daily treatment of 2.201 MGD at the Rose Creek facility, and an average daily treatment of 4.105 MGD at the Fitzgerald Creek facility.
- BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT THE AUTHORITY’S MARVIN LAND ROAD WATER MAIN RELOCATION PROJECT, DUE TO ROAD IMPROVEMENTS, WOULD CONSIST OF 3160 LINEAL FEET OF 8” DUCTILE IRON PIPING AT A COST OF $25.00 PER FOOT, FOR A TOTAL COST OF $79,000.00. Mr. Graham noted that this work would be done in-house.
- TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REPORTED CONCERNING THE FATE CONN ROAD RELOCATION PROJECT. Mr. Heard noted that Cobb County-Marietta Water Authority is relocating Fate Conn Road due to flooding. Cobb County-Marietta Water Authority expressed interest in the Authority declaring a state of emergency and performing this scope of work for Cobb County. The Authority reviewed the project and determined that the Authority could relocate 2150 feet of water main at a cost of $50.00 per foot, for a total cost of $107,500.00, or the Authority could shorten the project and relocate 1410 feet of water main at a cost of $50.00 per foot, for a total cost of $70,500.00. Constructing the project in-house would remove the need for a declaration of emergency.Bill Graham noted that the Authority would be capable of performing this scope of work within a couple of weeks after payment is received.MOTION BY GENE CORNELISON AND SECOND BY BUZZ AHRENS TO APPROVE THAT THE AUTHORITY COMPLETE THE FATE CONN ROAD RELOCATION PROJECT FOR COBB COUNTY-MARIETTA WATER AUTHORITY AT A COST OF $50.00 PER FOOT, PAYABLE IN ADVANCE. All members present voted for the motion.
- IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE JULY 2009 BOARD AGENDA MEETING/WORK SESSION FOR THURSDAY, JULY 23RD AT 9:00 A.M.
- MOTION BY GARY WINCHESTER AND SECOND BY GENE CORNELISON TO ADJOURN. All members present voted for the motion.
The meeting adjourned at 4:45 P.M.