June 2010

Board Meeting Date:  June 28, 2010 ~ 4:00 P.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Clint Blackwell, Randy Mitchell, Dwight Turner, Mike Venters, Melissa Darvish, Jeff Hooper, Dwayne Fowler, Dan Carson, Ron Banks, Bob Bartlett, Pem Williams, and Craig Ferguson.

Gary Winchester, Chairman, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM TOBY BRAMBLETT, ASSOCIATE EXECUTIVE DIRECTOR OF YMCA. In this correspondence, Mr. Bramblett noted that the YMCA is planning an event on July 24-25, 2010 that will utilize Boling Park as the start and finish for an adventure race. The YMCA is currently working with the Corp of Engineers, Department of Natural Resources, and several private land owners/developers to gain land/water permission so that the event is both fun and safe. The event will take participants north to McGraw-Ford WMA and as far west as Pine Log WMA.

   The YMCA is requesting permission from the CCWSA to utilize the trail system on the CCWSA property that begins in Boling Park and travels west towards the VA Cemetery. The trail use will be restricted to foot travel and the rules will state that if any person utilizes any other mode of transportation, including bikes, they will be disqualified.

   Mr. Bramblett noted that, by gaining access to CCWSA property, racers would be allowed to stay off of main roads and event staff would gain a more precise way of accounting for all participants. Mr. Bramblett stated that of the expected 100-150 participants, not all participants would be on the trail at once and that each participant would have a choice of how they start the course.

   MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE REQUEST OF YMCA FOR USE OF CCWSA PROPERTY FOR AN ADVENTURE RACE THAT WILL BE HELD ON JULY 24-25, 2010. All members voted for the motion.

3. TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM DEBORAH MILLSAP, COORDINATOR OF THE GREAT LAKE ALLATOONA CLEANUP, AND ROBERT MORRISON, CHAIRMAN AND ACTING GENERAL MANAGER OF THE LAKE ALLATOONA PRESERVATION AUTHORITY. According to this correspondence, each year the Great Lake Allatoona Cleanup focuses the efforts of more than 4000 volunteers in cleaning up the 250 miles of Lake Allatoona shoreline. This year, the 25th Annual Great Lake Allatoona Cleanup will be held on Saturday, September 18, 2010 from 9:00 AM to 2:00 PM. In 2009, 4052 volunteers participated in the cleanup and picked up over 42 tons of trash and debris.

   Ms. Millsap and Mr. Morrison requested the support of the local community and businesses to make this project a success. Last year, CCWA was a watershed level sponsor in the amount of $2500.00. Ms. Millsap and Mr. Morrison requested a sponsorship commitment from CCWSA prior to July 1, 2010 for this year’s event. In turn, CCWSA’s name and logo will be displayed on their website, programs, and posters, along with those of other sponsors.

   MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE REQUEST FOR CCWSA SPONSORSHIP IN THE AMOUNT OF $2500.00 FOR THE GREAT LAKE ALLATOONA CLEANUP. All members voted for the motion.

4. DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER WILLIAM NEILL. In this correspondence, Mr. Neill noted that he had moved to Canton in August of 2006 and, in the course of the last few years, has been late with his payment on occasion and has had his service disconnected. Mr. Neill requested consideration and refund of additional deposits incurred from disconnection of service. Mr. Neill requested that this refund occur after a period of prompt payments (for example, six months).

   MOTION BY STEVEN WOODRUFF AND SECOND BY NANCY MARTIN TO DENY THIS REQUEST. All members voted for the motion.

5. DWAYNE FOWLER REQUESTED APPROVAL OF THE 2010 CCWSA WATER AND SEWER SPECIFICATIONS.
   
   MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 2010 CCWSA WATER AND SEWER SPECIFICATIONS AS PRESENTED. All members voted for the motion.
6. DAN CARSON REQUESTED ADDITIONAL FUNDING FOR THE INFRATEC SERVICES CONTRACT DUE TO INCREASED ENGINEERING TASK SCOPE OF WORK. Mr. Carson requested additional funding in the amount of $20,000.00, which would increase the current $50,000.00 not-to-exceed amount to $70,000.00.

   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE ADDITIONAL FUNDING FOR THE INFRATEC SERVICES CONTRACT IN THE AMOUNT OF $20,000.00 DUE TO INCREASED ENGINEERING TASK SCOPE OF WORK. All members voted for the motion.

7. DAN CARSON REQUESTED AMENDMENT OF THE 2010 CCWSA FUTURE PROJECTS LIST IN ORDER TO INCREASE THE ESTIMATED COST FOR THE ROSE CREEK REHAB MAINTENANCE PROJECT (ITEM #6, ASSET REPLACEMENT) FROM $190,000.00 TO $387,000.00 IN ORDER TO ADD ADDITIONAL SCOPES OF WORK, WHICH INCLUDE PAINTING OF STEEL TRAVELING BRIDGE FILTER, PAINTING OF CLARIFIER #1 AND #2, GIS BUILDING PAINT AND UNDERPINNING, CLEAN AND SEAL EXTERIOR SPLIT FACE BLOCK BUILDINGS, AND PAINTING OF LARGE INTERIOR PIPING AT PUMP BUILDING.
   
   MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO AMEND THE 2010 CCWSA FUTURE PROJECTS LIST AS OUTLINED ABOVE. All members voted for the motion.
8. DAN CARSON REPORTED THAT BIDS HAVE BEEN RECEIVED FOR THE ROSE CREEK WPCP ARCHITECTURAL IMPROVEMENTS PROJECT. Mr. Carson reported that the low bid received was from CWI Construction, Inc. in the amount of $526,004.26. Mr. Carson requested approval of this low bid.

   MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE LOW BID OF CWI CONSTRUCTION, INC. IN THE AMOUNT OF $526,004.26 FOR THE ROSE CREEK WPCP ARCHITECTURAL IMPROVEMENTS PROJECT. All members voted for the motion.

9. TOM ROACH REQUESTED THAT THE BOARD TABLE THE LAND SWAP DISCUSSION ITEM UNTIL NEXT MONTH’S MEETING.
   
   MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO TABLE THE LAND SWAP DISCUSSION ITEM FOR ONE MONTH. All members voted for the motion.
10. MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/27/10 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
11. GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 5/27/10 BOARD MEETING:
    
    1) TOM ROACH REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM JESS KASH, BUSINESS DEVELOPMENT MANAGER OF COMMUNITY RADIO OF NORTH GEORGIA. In this letter, Mr. Kash extended appreciation to the CCWSA Board of Directors for allowing Community Radio of North Georgia to present their thoughts regarding a lease on CCWSA property at the Mica, Georgia site. Mr. Kash noted that this lease would utilize this CCWSA water tank site, whereby Community Radio of North Georgia would erect a monopole FM radio tower/antenna for WLTS – 90.7 FM. Mr. Kash noted that Community Radio of North Georgia is a charitable 501c3 non-profit conservative Christian ministry serving the needs of its communities in the North Georgia area.

    Mr. Kash suggested the following terms for Board consideration regarding the lease:

    Initial lease payments of $500.00 per month for the first five years, then 15% increases for every five year period thereafter, for a total of 6 renewable 5 year periods (30 years). The payments would start after receiving FCC approval and the station going on the air.

    If and when any communication user opportunities materialize, then with CCWSA approval, a signed lease would be completed with terms of payment specified. A 50/50 split of the revenues received would be implemented between CCWSA and CRNG.

    Any users that CCWSA might suggest would be strongly considered, if no impact on CRNG or WLTS-90.7 FM is foreseen.

    Permission for access to the designated entrance of the CRNG area (separate from the CCWSA entrance) will be obtained from the Fourstar Corporation (adjoining property) and the area within the CCWSA site will have security fencing identical to CCWSA fencing.

    Proof of adequate insurance coverage would be provided before going on the air.

    Mr. Kash noted that Community Radio of North Georgia is willing to supply CCWSA all technical specification information such as tower parameters, foundation configuration, and other miscellaneous data. The preliminary supplied technical information covering the project would be detailed later with the actual manufacturers’ data. Adherence to all required CCWSA technical regulations would be followed.

    Various Board Members voiced concern regarding language contained in this proposal and suggested that revisions be made to the proposal which include:

    1) lease payment of $1500.00 per month

    2) $750,000 insurance coverage

    3) fall area easement language

    4) power maintenance

    5) insurance coverage would begin when the lease begins

    6) 3% increase as opposed to 5-year increments

    7) automatic termination date

    IT WAS THE CONSENSUS OF THE BOARD FOR AUTHORITY COUNSEL TO DRAFT A LETTER OF RESPONSE TO COMMUNITY RADIO OF NORTH GEORGIA WHICH OUTLINES REVISIONS MADE BY THE BOARD OF DIRECTORS.

12. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Ms. Williams reported that total operating revenues are approximately $2,084,429.00 under budget for the period ending 4/30/10. Ms. Williams also reported that total operating expenses are approximately $1,058,631.00 under budget for the same period. Ms. Williams reported net income of $222,215.00 for the period ending 4/30/10, and a year-to-date net loss of $822,387.00.
13. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.07 MGD for the month of June at the Etowah River Water Treatment Facility. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
14. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.564 MGD at the Rose Creek facility, and an average daily treatment of 2.838 MGD at the Fitzgerald Creek facility.
15. MIKE VENTERS REQUESTED APPROVAL OF PROPOSED NOTIFICATION TO ALL PERMITTED SEPTAGE HAULERS REGARDING NEW PRICING AND REVISED RULES FOR RECEIVING OF SEPTAGE AT THE AUTHORITY’S ROSE CREEK FACILITY. According to this proposed notification, the price increase is necessary because treatment costs at the Rose Creek facility have increased since the last septage dumping rates were enacted. The revised rules are necessary to ensure security at the facility, as well as freeing plant operators to place focus on the operation of the facility during those times when minimal facility staff is on duty.

    The proposed rate changes (effective 8/1/10) are as follows:

    The permit cost ($50.00 per year) remains the same. Permits expire annually on December 31. Each company is responsible for applying for permit renewal prior to the annual permit expiration date so that the company has a valid permit in its possession on or before January 2. The new rate for dumping septic waste at the Rose Creek facility is $0.15 per gallon. A service charge of $150.00 will be assessed to any septage load, regardless of volume, received outside of operating hours of 7:00 AM – 7:00 PM, seven days a week.

    A copy of the updated APPENDIX S-1 that contains the rules and policies for septage disposal at CCWSA treatment facilities will be posted on the Authority’s website.

    MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE THE CHANGES REGARDING NEW PRICING AND REVISED RULES FOR RECEIVING OF SEPTAGE AT THE AUTHORITY’S ROSE CREEK FACILITY (EFFECTIVE 8/1/10). All members voted for the motion.

16. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 FOR THE STOCKWOOD ESTATES WATER MAIN REPLACEMENT PROJECT. Mr. Graham reported a total of -$118,935.98 for the change order, and noted the reason for the change order is to reflect actual quantities installed. Mr. Graham noted a present contract price of $468,650.50 and a final contract price of $349,714.52.

    MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF -$118,935.98 FOR THE STOCKWOOD ESTATES WATER MAIN REPLACEMENT PROJECT. All members voted for the motion.

17. BILL GRAHAM NOTED THAT, AT THE 2/22/10 BOARD MEETING, THE CCWSA BOARD OF DIRECTORS HAD EXPRESSED INTEREST IN ACQUIRING A PERMANENT EASEMENT FOR AN EXISTING WATER LINE THAT RUNS PARALLEL TO THE RUNWAY AT AIR ACRES. Mr. Graham questioned if the Board desired to purchase these water line easements.

    MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO AUTHORIZE THE PURCHASE OF WATER LINE EASEMENTS TO J. PHILLIP ROBERTSON, ET AL., AIR ACRES PROPERTY OWNERS, IN THE AMOUNT OF $3900.00. All members voted for the motion.

18. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM DONNER, WEISER & ASSOCIATES, WHICH IS THE FIRM THAT ANNUALLY CONDUCTS THE AUTHORITY’S AUDIT. In this correspondence, DWA announces that they are merging their practice with Aarons, Grant & Habif, LLC (AGH), one of Atlanta’s most respected tax, accounting, and business advisory CPA firms, effective July 1, 2010.

    DWA noted that by merging with AGH, they will be able to offer DWA clients a wider range of services including retirement plan design and structuring, managing client relationships with money managers and insurance brokers, technology, franchise and service business consulting, back-office accounting services, and providing mediation services for both business and personal disputes.

    DWA noted that whether its clients are receiving partner-level or staff-level attention, the Authority is guaranteed a billing rate freeze through at least 2011. DWA also noted that the Authority’s engagement partner at DWA will continue to be its engagement partner at AGH.

19. MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

The meeting adjourned at 5:00 P.M.