Board Meeting Date: July 26, 2010 ~ 9:00 A.M.
PERSONS PRESENT: Gary Winchester, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Randy Mitchell, Ron Banks, Dwight Turner, Mike Venters, Jeff Hooper, Dwayne Fowler, and Craig Ferguson.
Gary Winchester, Chairman, called the meeting to order.
- AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
- CHAIRMAN WINCHESTER NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO RE-ELECT GARY WINCHESTER AS CHAIRMAN. All members present voted for the motion.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO RE-ELECT BUZZ AHRENS AS VICE-CHAIRMAN. All members present voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO RE-ELECT NANCY MARTIN AS SECRETARY. All members present voted for the motion.
- DWIGHT TURNER NOTED THAT JASON MORGAN IS NOT IN ATTENDANCE TO PRESENT HIS REQUEST REGARDING SEPTIC HAULING RATES.
- DWIGHT TURNER REPORTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM AUTHORITY CUSTOMER JOHN NOCHEHERLY REGARDING HIS RENTAL PROPERTY ACCOUNT. In this letter, Mr. Nocheherly stated that his rental property changed tenants once every couple of years, and stated that he was made to believe that it was in his best interest to automatically revert the service back to his name when the tenant moved out, or whenever the tenant decided to take their name(s) off the account. Mr. Nocheherly stated that his tenant had stopped the service and had skipped the property without his knowledge. Therefore, the account reverted to him. Mr. Nocheherly stated that the bill was sent to the vacant property and sat in the mailbox unpaid. Mr. Nocheherly stated that there was no water usage for two months but he was billed a service charge. Mr. Nocheherly stated that by the time he located his bill, the Authority had used up his $50.00 deposit and charged him an additional $21.61.Mr. Nocheherly requests Board consideration of these fees, and stated that this bill should have been sent to his residence, as opposed to the vacant property.Dwight Turner noted that it is the customer’s responsibility to inform the Authority of any change of address, and noted that the Authority had not received this notification from Mr. Nocheherly. Therefore, the service reverted to Mr. Nocheherly when the tenant closed their account per existing Authority records. Mr. Nocheherly’s billing statements were then mailed to the existing address on file. However, Mr. Nocheherly’s deposit on file was applied to a final billed amount when CCWSA was notified by Caldwell Banker that the property had been foreclosed.MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO DENY THE REQUEST OF JOHN NOCHEHERLY. All members present voted for the motion.
- TOM ROACH REQUESTED THAT THE LAND SWAP DISCUSSION ITEM BE TABLED INDEFINITELY.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO TABLE THE LAND SWAP DISCUSSION ITEM INDEFINITELY
. All members present voted for the motion. - JEFF HOOPER REQUESTED APPROVAL OF PROPOSED ADDENDUM 1.0 (ATTACHED) TO THE AUTHORITY’S GREASE CONTROL PROGRAM. Mr. Hooper noted that this addendum will allow the Authority more flexibility with regard to this program.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE ADDENDUM 1.0 TO THE AUTHORITY’S GREASE CONTROL PROGRAM. All members present voted for the motion.
- MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 6/28/10 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
- BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $2,138,438.00 below budget projections for the period ending 5/31/10 and that total operating expenses are approximately $1,290,693.00 below budget projections for the same period. Mrs. Williams also reported net income of $239,076.00 for the period ending 5/31/10.
- MRS. WILLIAMS DISTRIBUTED A LISTING, FOR BOARD REVIEW, OF THE AUTHORITY’S PROPOSED CAPITAL ITEM EXPENDITURES FOR FISCAL YEAR 2011.
- DISCUSSION FOLLOWED CONCERNING THE AUTHORITY’S UNACCOUNTED FOR WATER REPORTING.
- CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.4 MGD for the month of July at the Etowah River Water Treatment Facility. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
- MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.271 MGD at the Rose Creek facility and an average daily treatment of 2.853 MGD at the Fitzgerald Creek facility.
- BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF CHANGE ORDER #5 FOR THE SR 140 UTILITY RELOCATION PROJECT (ARNOLD MILL ROAD TO MOUNTAIN ROAD) IN THE AMOUNT OF -$135,493.24. Mr. Graham noted the reason for the change order is to reflect actual quantities installed, and reported a current contract price of $821,835.80 and a final contract price of $686,342.56.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CONTRACT CHANGE ORDER #5 IN THE AMOUNT OF -$135,493.24 FOR THE SR 140 UTILITY RELOCATION PROJECT FROM ARNOLD MILL ROAD TO MOUNTAIN ROAD. All members present voted for the motion.
- TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT IN WHICH THE MNGWPD ADVISED THE AUTHORITY THAT THERE IS ONLY $2300.00 OF AVAILABLE FUNDING REMAINING FOR CALENDAR YEAR 2010 FOR THE AUTHORITY’S PARTICIPATION IN THE TOILET REBATE PROGRAM. Mr. Heard noted that the Authority, per its agreement with the MNGWPD dated 1/1/10, had agreed to provide funding in the amount of $20,000.00 for term period 1/1/10 – 12/31/10. Mr. Heard recommended that the Authority approve an amendment to this agreement which would allow for additional funding of $10,000.00 through the period ending 12/31/10. Mr. Heard noted that the Authority would anticipate budgeting $30,000.00 for calendar year 2011.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE AMENDMENT TO THE EXISTING CONTRACT BETWEEN THE AUTHORITY AND THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT WHICH WOULD PROVIDE ADDITIONAL FUNDING OF $10,000.00 THROUGH CALENDAR YEAR 2010 FOR THE AUTHORITY’S PARTICIPATION IN THE TOILET REBATE PROGRAM. All members present voted for the motion.
- TOM HEARD REPORTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM MAYOR TIM DOWNING OF THE CITY OF HOLLY SPRINGS REGARDING SEWER SERVICES/MITIGATION. In this letter, Mayor Downing noted that he would like to clarify concerns raised regarding the Harmony on the Lakes sewer line mitigation. Mayor Downing noted that the mitigation concept was offered by the developer of Harmony to CCWSA to offset improvements necessary at the time of rezoning in 2003. The City of Holly Springs City Council included this arrangement in a rezoning stipulation as a service to both the developer and CCWSA. Mayor Downing noted that, at present, the fund balance of the mitigation account is $16,560.00, and the City of Holly Springs is prepared to deliver these funds to CCWSA.Mayor Downing also noted that the City of Holly Springs is pursuing downtown redevelopment and is about to begin a $2.5 million streetscape project on Holly Springs Parkway and Hickory Road. In concert with the construction of this project, which is expected to begin in 2011, the City would like to coordinate with CCWSA to install sewer infrastructure along Holly Springs Parkway and Hickory Road. If sewer can be installed with this project, it will be less expensive with reduced impact to the right-of-way infrastructure. Once installed, the lines will be ready for future customers and capacity as downtown redevelops.Mayor Downing reported that the streetscape design and engineering are underway, making now the perfect time to incorporate sewer infrastructure plans. Mayor Downing stated that he looks forward to opening dialogue with CCWSA to complete this project, and questioned when a meeting with CCWSA might be possible.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO AUTHORIZE COUNSEL TO DRAFT A LETTER OF RESPONSE TO THE CITY OF HOLLY SPRINGS WITH THE CHAIRMAN’S SIGNATURE WHICH WILL STATE THAT THE AUTHORITY WAS NOT AND IS NOT A PARTY TO ANY AGREEMENT RESPECTING THE COLLECTION OF A SEWER MITIGATION FEE. THIS NOTIFICATION WILL ALSO STATE THAT THE FEE WAS COLLECTED BY THE CITY AS AN ACCOMMODATION TO A DEVELOPER. THIS NOTIFICATION WILL ALSO STATE THAT ALTHOUGH THE CITY’S OFFER TO CONVEY $16,560.00 TO THE AUTHORITY IS APPRECIATED, THE AUTHORITY CANNOT ACCEPT THE SAME. IN THE FUTURE, THE CITY SHOULD DESCRIBE THE FEE WITH TERMS OTHER THAN SEWER OR WATER. All members present voted for the motion.
- DAVID KUBALA REPORTED THAT THE EPD HAD CONDUCTED A PUBLIC HEARING LAST TUESDAY REGARDING A TRIENNIAL REVIEW OF VARIOUS STANDARDS AS REQUIRED BY EPA. Mr. Kubala noted that nitrogen and phosphorus loadings are among the various standards being reviewed. Mr. Kubala noted that this item would be discussed by the DNR Board in August and would be voted upon sometime during December 2010. Mr. Kubala noted that this issue could have bearing on the Authority’s pending northeast and northwest plant permitting processes.
- DISCUSSION FOLLOWED CONCERNING THE RECEIVING OF SEPTAGE WASTE.
- MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion.
The meeting adjourned at 9:45 A.M.