Board Meeting Date: November 29, 2010 ~ 9:00 A.M
PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Mike Byrd, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Clint Blackwell, Randy Mitchell, Ron Banks, Dwight Turner, Mike Venters, Ryan Sarks, Jeff Hooper, Janice Henderson, Debra Carpenter, Craig Ferguson, and Randy Shaw.
Gary Winchester, Chairman, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY BUZZ AHRENS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. DEBRA CARPENTER OF AGH, LLC PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2010. Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards. Ms. Carpenter also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/10.
3. DAVID KUBALA PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Kubala reported an estimated contract amount of $369,578.08 and a total billing to date of $363,194.43.
4. DAVID KUBALA PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Kubala reported an estimated contract amount of $195,245.00 and a total billing to date of $116,868.40.
5. DAVID KUBALA PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Kubala reported an estimated contract amount of $44,500.00 and a total billing to date of $0.00.
6. DAVID KUBALA PRESENTED THE 2009-2010 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Kubala reported an estimated contract amount of $63,227.95 and a total billing to date of $52,977.95.
7. DAVID KUBALA PRESENTED A REQUEST TO INCREASE FUNDING FROM $50,000.00 TO $125,000.00 FOR THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT.
MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO INCREASE FUNDING FROM $50,000.00 TO $125,000 FOR THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT. THIS ITEM IS A CAPITAL IMPROVEMENTS PROJECT. All members voted for the motion.
8. MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 10/25/10 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
9. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.96 MGD for the month of November at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
10. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.519 MGD at the Rose Creek facility, and an average daily treatment of 3.164 MGD at the Fitzgerald Creek facility.
11. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM PRESENTED AN UPDATE REGARDING THE SR 20 WATER LINE RELOCATION PROJECT. Mr. Graham noted that the Authority had placed the contractor for this project, Gary’s Grading & Pipeline Co., on notice of the Authority’s concerns prior to the substantial completion date of 1/2/11.
Mr. Graham noted that as a result of this notification, approximately 100% of the 20” water line has been installed, and approximately 30% of the 12” water line has been installed. Mr. Graham noted that Gary’s Grading & Pipeline Co. is in anticipation of meeting the substantial completion date of 1/2/11.
12. MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.
The meeting adjourned at 10:10 A.M.