Board Meeting Date: December 16, 2010 ~ 4:00 P.M
PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Steven Woodruff, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Dwight Turner, Gaye Blackwell, Jeff Hooper, Dwayne Fowler, Clint Blackwell, Mike Venters, Randy Mitchell, Ryan Sarks, Ron Banks, and Craig Ferguson.
Gary Winchester, Chairman, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. MOTION BY NANCY MARTIN AND SECOND BY MIKE BYRD TO APPROVE THE ANNUAL AUDIT REPORT, AS PRESENTED BY DEBRA CARPENTER OF AGH, LLC AT LAST MONTH’S MEETING. All members present voted for the motion.
3. MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE PROPOSED RESOLUTION AMENDING THE CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY’S STANDARDS FOR OUTDOOR WATERING OF LANDSCAPE (ATTACHED). All members present voted for the motion.
4. DISCUSSION FOLLOWED CONCERNING THE AUTHORITY’S LEAK ADJUSTMENT GUIDELINES. MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO TABLE FURTHER DISCUSSION REGARDING THE AUTHORITY’S LEAK ADJUSTMENT GUIDELINES UNTIL THE JANUARY 2011 BOARD MEETING, AT WHICH TIME TOM HEARD AND AUTHORITY STAFF WILL PRESENT PROPOSED REVISIONS TO THE AUTHORITY’S LEAK ADJUSTMENT GUIDELINES. All members present voted for the motion.
5. MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE THE 11/29/10 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
6. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $614,739.00 over budget projections for the period ending 9/30/10, and reported that total operating expenses are approximately $205,887.00 under budget projections for the same period. Mrs. Williams reported net income of $858,665.00 for the period ending 9/30/10.
Mrs. Williams reported that total operating revenues are approximately $925,458.00 over budget projections for the period ending 10/31/10, and noted that total operating expenses are approximately $267,817.00 under budget projections for the same period. Mrs. Williams reported net income of $411,540.00 for the period ending 10/31/10.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.51 MGD for the month of December at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.606 MGD at the Rose Creek facility, and an average daily treatment of 3.201 MGD at the Fitzgerald Creek facility.
9. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 12/9/10 AT BELLS FERRY ROAD. Mr. Venters reported that the spill was located across the street from the Preston Glen Apartments. Mr. Venters stated that the spill was caused by debris blocking the sewer line, which was jetted and cleaned. Mr. Venters noted that approximately 850 gallons were spilled.
10. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF THE REPLACEMENT OF ALL WATER SERVICE LINES AND FIRE HYDRANTS AT TIMBER LAKE NORTH SUBDIVISION, AT AN ESTIMATED COST OF $75,000.00. Mr. Graham noted that this scope of work would be completed by Authority staff. Mr. Graham also noted that this project is Item #7/Asset Replacement on the CCWSA Future Projects Listing, and noted that approximately 3500’ of line would be replaced.
MOTION BY NANCY MARTIN AND SECOND BY MIKE BYRD TO APPROVE THE REPLACEMENT OF ALL WATER SERVICE LINES AND FIRE HYDRANTS AT TIMBER LAKE NORTH SUBDIVISION AT AN ESTIMATED COST OF $75,000.00. THIS SCOPE OF WORK WILL BE PERFORMED BY AUTHORITY STAFF. All members present voted for the motion.
11. BILL GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR THE MOUNTAIN PARK ROAD AND CARDINAL COVE WATER MAIN REPLACEMENT PROJECT. Mr. Graham noted that the reason for the change order is to reflect actual quantities installed, and reported that the total for the change order is -$9,873.55. Mr. Graham noted a current contract price of $134,978.55 and a final contract price of $125,105.00.
MOTION BY CHRIS WILBANKS AND SECOND BY BUZZ AHRENS TO APPROVE CONTRACT CHANGE ORDER #1 IN THE AMOUNT OF -$9,873.55 FOR THE MOUNTAIN ROAD AND CARDINAL COVE WATER MAIN REPLACEMENT PROJECT. All members present voted for the motion.
12. BILL GRAHAM REPORTED THAT APPROXIMATELY 75% OF PIPE HAS BEEN INSTALLED ON THE HWY. 20 WATER MAIN PROJECT. Mr. Graham stated that testing of the new line would occur sometime next week, and noted that the former line would then be abandoned.
13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE CHEROKEE COUNTY CHAMBER OF COMMERCE HAS REQUESTED THAT THE AUTHORITY PLACE AN ADVERTISEMENT IN THE CHEROKEE CHAMBER’S QUALITY OF LIFE MAGAZINE. Mr. Heard reported a cost of $2000.00 for this advertisement.
MOTION BY BUZZ AHRENS AND SECOND BY NANCY MARTIN TO APPROVE THE EXPENDITURE OF $2000.00 FOR AN ADVERTISEMENT IN THE CHEROKEE CHAMBER’S QUALITY OF LIFE MAGAZINE. All members present voted for the motion.
14. MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion.