Board Meeting Date: April 25, 2011 ~ 4:00 P.M.
PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Dwayne Fowler, Randy Mitchell, Dan Carson, Dwight Turner, Jeff Hooper, Ron Banks, Chris Evans, Brad Dickerson, and Diane Minick.
Gary Winchester, Chairman, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. DIANE MINICK, DIRECTOR OF THE UPPER ETOWAH RIVER ALLIANCE, PRESENTED THE UERA ANNUAL REPORT. Ms. Minick extended appreciation to the Authority for support of the UERA and its programs.
3. DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $369,569.08 and a total billing to date of $365,546.93.
4. DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $149,096.40 and a total billing to date of $137,293.90.
5. DAN CARSON PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $44,500.00 and a total billing to date of $8,530.06.
6. DAN CARSON PRESENTED THE 2009-2010 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $63,227.95 and a total billing to date of $61,727.95.
7. DAN CARSON PRESENTED THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $114,840.00 and a total billing to date of $0.00.
8. DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD FEBRUARY – MARCH 2011.
9. GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/28/11 BOARD MEETING:
1. DWAYNE FOWLER REPORTED CONCERNING THE REQUEST MADE BY BILL ECHOLS, DIRECTOR OF CAPITAL PROJECTS FOR CHEROKEE COUNTY, FOR A SEWER SERVICE CONNECTION AT THE EAST PARK PROJECT LOCATED AT HWY. 20 AT WATER TANK ROAD. Mr. Fowler requested that the Board approve the Cherokee Recreation & Parks Agency to construct a wastewater lift station at the East Park project. Mr. Fowler also recommended that the station be designed and constructed to serve the 154-acre project, which is currently owned by Cherokee County, and will include approximately 10 acres of commercial.
MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE CHEROKEE RECREATION & PARKS AGENCY TO CONSTRUCT A WASTEWATER LIFT STATION AT THE EAST
PARK PROJECT LOCATED AT HWY. 20 AT WATER TANK ROAD. THE LIFT STATION WILL BE DESIGNED AND CONSTRUCTED TO SERVE THE 154-ACRE PROJECT, WHICH IS CURRENTLY OWNED BY CHEROKEE COUNTY, AND WILL INCLUDE APPROXIMATELY 10 ACRES OF COMMERCIAL. All members voted for the motion.
Discussion followed concerning plan review fees.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THAT THE AUTHORITY CHARGE THE CHEROKEE RECREATION & PARKS AGENCYA MINIMUM OF $3500.00 FOR PLAN REVIEW FEES, PLUS ANY ACTUAL COSTS IN THE REVIEW OF THE EAST PARK PROJECT AT THE HOURLY REVIEW RATE. All members voted for the motion.
10. MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO APPROVE THE 3/28/11 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
11. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,365,314.00 below budget projections for the period ending 2/28/11. Mrs. Williams also reported that total operating expenses are approximately $881,398.00 below budget projections for the same period.
12. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.385 MGD at the Etowah Water Treatment facility for the month of April 2011. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total 57.74” for the past 12 months.
13. CHRIS EVANS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Evans reported an average daily treatment of 3.249 MGD at the Rose Creek facility, and an average daily treatment of 3.636 MGD at the Fitzgerald Creek facility.
14. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM PRESENTED A REQUEST FROM DAVID MANN OF ATKINSFOR AN ADDENDUM TO THE S.R. 20 WATER MAIN RELOCATION PROJECT IN AN APPROXIMATE AMOUNT OF $66,000.00 FOR INSPECTION AND CONSTRUCTION MAINTENANCE.
Mr. Graham stated that he has reviewed documentation for this project and recommends that the Board approve the addendum to the S.R. 20 Water Main Relocation Project in the amount of $30,000.00 for inspection and construction maintenance.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE AN ADDENDUM TO THE S.R. 20 WATER MAIN RELOCATION PROJECT IN THE AMOUNT OF $30,000.00 FOR INSPECTION AND CONSTRUCTION MAINTENANCE. All members voted for the motion.
15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
16. IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE MAY 2011 BOARD MEETING FOR THURSDAY, MAY 26, 2011 AT 9:00 A.M. IN LIEU OF THE MEMORIAL DAY HOLIDAY. THERE WILL BE NO BOARD AGENDA MEETING/WORK SESSION SCHEDULED FOR MAY 2011.
17. CHAIRMAN WINCHESTER APPOINTED MEMBERS ERIC WILMARTH, CHRIS WILBANKS, AND MIKE BYRD TO THE CITY OF CANTON COMMITTEE.
Discussion followed concerning the City of Canton issue.
18. IT WAS THE CONSENSUS OF THE BOARD TO CONDUCT A MEETING ON THURSDAY, MAY 26, 2011 AT 8:00 A.M. FOR THE PURPOSE OF REVIEWING THE PROPOSED CCWSA CIP/FUTURE PROJECTS LIST. NOTIFICATION OF THIS MEETING WILL BE PROVIDED TO THE PRESS.
19. MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion