Board Meeting Date: June 27, 2011 ~ 4:00 P.M.
PERSONS PRESENT: Gary Winchester, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Mark Anderson, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Jeff Hooper, Randy Mitchell, Ron Banks, Dan Carson, Dwight Turner, Chris Evans, Brent Neighbors, Kristal Dixon, Brad Dickerson, and Craig Ferguson.
Gary Winchester, Chairman, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. A PLAQUE WAS PRESENTED TO CHAIRMAN GARY WINCHESTER FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.
3. DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING MAY 2011.
4. DAN CARSON REQUESTED THAT AUTHORITY STAFF BE AUTHORIZED TO OBTAIN REQUEST FOR PROPOSALS, SUBJECT TO REVIEW, FOR THE THE ETOWAH RIVER WATER TREATMENT PLANT PRE-SETTLING RESERVOIR DREDGING PROJECT. Mr. Carson noted that this project was included on the CIP/Future Projects List that was approved at the 5/26/11 Board Meeting.
MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO AUTHORIZE AUTHORITY STAFF TO OBTAIN REQUEST FOR PROPOSALS, SUBJECT TO REVIEW, FOR THE ETOWAH RIVER WATER TREATMENT PLANT PRE-SETTLING RESERVOIR DREDGING PROJECT. All members present voted for the motion.
5. MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/26/11 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
6. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $2,028,840.00 below budget projections for the period ending 4/30/11. Mrs. Williams reported that total operating expenses are approximately $1,212,850.00 below budget projections for the same period.
7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.769 MGD at the Etowah River Water Treatment Plant for the month of June 2011. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 52.41” for the past 12 months.
8. CHRIS EVANS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Evans reported an average daily treatment of 2.784 MGD at the Rose Creek facility, and an average daily treatment of 3.134 MGD at the Fitzgerald Creek facility.
9. CHRIS EVANS REPORTED THAT THE ROSE CREEK AND FITZGERALD CREEK FACILITIES RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS GOLD AWARDS FOR CALENDAR YEAR 2010 FOR PERMIT COMPLIANCE.
10. CHRIS EVANS REPORTED THAT AUTHORITY EMPLOYEE BRENT NEIGHBORS IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS TOP OPERATOR AWARD.
11. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT A REQUEST HAS BEEN RECEIVED FROM CHEROKEE COUNTY ROADS AND BRIDGES FOR THE WATER MAIN RELOCATION ON OLD MILL ROAD, BETWEEN S.R. 20 AND ARBOR HILL ROAD. Mr. Graham requested approval to move forward with this project, and noted that approximately 1100 feet of 8” water main would replace the existing 2” line. Mr. Graham noted that this work would be done in-house and reported an estimated material cost of $31,500.00.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THAT AUTHORITY STAFF MOVE FORWARD WITH THE OLD MILL ROAD WATER MAIN RELOCATION PROJECT AT AN ESTIMATED COST OF $31,500.00. All members present voted for the motion.
12. BILL GRAHAM REPORTED THAT THE RIDGEWALK PARKWAY WATER MAIN RELOCATION PROJECT IS COMPLETE.
13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JERRY COOPER, COUNTY MANAGER OF CHEROKEE COUNTY. In this correspondence, Mr. Cooper noted that Cherokee County is obligated to pay annual dues to the Metro Water District. In 2012, the proposed dues amount totals $34,295.36. Mr. Cooper questioned if CCWSA would be willing to pay 25% of the dues, or $10,000.00, beginning in 2012 on an annual basis.
David Kubala noted that CCWSA is already contributing to this cause through in-kind services such as stream monitoring and USGS monitoring.
MOTION BY MIKE BYRD AND SECOND BY STEVEN WOODRUFF TO AUTHORIZE AN EXPENDITURE OF $7500.00 FOR THE METRO WATER DISTRICT DUES FOR THE NEXT BUDGET YEAR. THE AUTHORITY WILL PROVIDE THE COUNTY WITH AN ITEMIZED LIST OF CONTRIBUTIONS ALREADY MADE BY THE AUTHORITY, AND WILL REQUEST THAT THE COUNTY ASK OTHER CITIES WITHIN THE COUNTY TO CONTRIBUTE AS WELL. All members present voted for the motion.
14. TOM HEARD REPORTED THAT NOTIFICATIONS HAVE BEEN PROVIDED TO FORMER BARTOW COUNTY CUSTOMERS WHICH ARE NOW CUSTOMERS OF CCWSA.
15. TOM HEARD REPORTED THAT DAVID KUBALA HAS A PUBLISHED ARTICLE IN THE AMERICAN WATER WORKS ASSOCIATION JOURNAL FOR JUNE 2011.
16. GARY WINCHESTER EXTENDED APPRECIATION TO THE CCWSA BOARD OF DIRECTORS AND STAFF FOR THEIR EFFORTS DURING HIS TENURE ON THE BOARD.
17. MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.