Board Meeting Date: July 25, 2011 ~ 9:00 A.M.
PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Ryan Sarks, Beth Williams, Clint Blackwell, Dwayne Fowler, Jeff Hooper, Randy Mitchell, Dan Carson, Ron Banks, Dwight Turner, Mike Venters, Tammy Brinkley, Jackson Hartman, Brad Dickerson, and Craig Ferguson.
Gary Winchester, Chairman, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. TAMMY BRINKLEY OF THE RIVER PARK NORTH CONDOMINIUM ASSOCIATION ADDRESSED THE BOARD REGARDING WATER METERS, ACCOUNT NAMES, FEES, AND DEPOSITS. Ms. Brinkley stated that the River Park HOA is inquiring about four 2” meter accounts, and questioned if those meters could be downsized in lieu of a shortfall in the number of tenants. Mrs. Brinkley noted that, in lieu of the shortfall, the company has foreclosed on two units and is facing bankruptcy. Ms. Brinkley also noted that the four 2” meter accounts in question were set up under various names, and questioned if the names on the accounts could be changed and deposits waived. Ms. Brinkley also questioned if the Authority could provide any potential cost consideration.
Tom Roach noted that monetary concerns would be decided by the bankruptcy court.
Tom Heard cautioned against setting a precedent.
Gary Winchester noted that the Authority cannot waive the deposits. Mr. Winchester noted that the Authority would research these accounts to determine if the Authority can offer any assistance with regard to the names on the accounts.
3. RON BANKS REQUESTED THAT THE BOARD APPROVE A REQUEST FOR PROPOSALS FOR THE RESERVOIR OFFICE/STORAGE & EXPANSION PROJECT. Mr. Banks noted that this project is included on the CIP/Future Projects Listing that was approved by the Board on 5/26/11.
MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE A REQUEST FOR PROPOSALS FOR THE RESERVOIR OFFICE/STORAGE & EXPANSION PROJECT (CCWSA-2011-001). All members present voted for the motion.
4. DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING JUNE 2011.
5. DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $369,569.08 and a total billing to date of $367,234.43.
6. DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $149,096.40 and a total billing to date of $137,293.90.
7. DAN CARSON PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $44,500.00 and a total billing to date of $18,487.47.
8. DAN CARSON PRESENTED THE 2009-2010 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $63,227.95 and a total billing to date of $63,227.95.
9. DAN CARSON PRESENTED THE 2010-2011 INFRATEC GENEREAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $40,960.00 and a total billing to date of $0.00.
10. DAN CARSON PRESENTED THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $114,840.00 and a total billing to date of $38,547.53.
11. MOTION BY NANCY MARTIN AND SECOND BY BUZZ AHRENS TO APPROVE THE 6/27/11 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
12. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,174,962.00 below budget projections for the period ending 5/31/11. Mrs. Williams also reported that total operating expenses are approximately $1,435,150.00 below budget projections for the same period. Mrs. Williams reported a year-to-date net income of $290,133.00 for the period ending 5/31/11.
13. GARY WINCHESTER APPOINTED MIKE BYRD TO THE RATE/FINANCE/CONSULTANT SELECTION COMMITTEE.This committee is now composed of members Eric Wilmarth, Nancy Martin, and Mike Byrd.
14. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 17.210 MGD at the Etowah River Water Treatment Plant for the month of July 2011. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 52.46” for the past 12 months.
15. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.784 MGD at the Rose Creek facility, and an average daily treatment of 2.920 MGD at the Fitzgerald Creek facility.
16. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT AUTHORITY CREWS ARE CONTINUING THE INSTALLATION OF THE NEW WATER LINE ON OLD MILL ROAD.
17. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD QUESTIONED IF THE BOARD WOULD CONSIDER RENEWING THE CHEROKEE COUNTY BOARD OF EDUCATION PARTNERSHIP AGREEMENT. Mr. Heard noted that at the 10/29/01 Board Meeting, the Board had approved the partnership agreement with the Board of Education, which included the renewal of the 50% reduction in tap fees and the acceptance of the prepaid tap fees in the amount of $323,000 with the addition to the agreement that costs for sewer and water line extensions would be handled pursuant to standard CCWSA policy. Mr. Heard noted that these prepaid tap fees in the amount of $323,000.00 were for the next eight schools that were to be constructed. Mr. Heard also noted that the partnership agreement had been renewed at the 11/28/05 Board Meeting. Mr. Heard noted that the monies from the original $323,000.00 payment are almost exhausted and questioned if the Board would like to renew the agreement.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO APPROVE THE RENEWAL OF THE PARTNERSHIP AGREEMENT WITH THE BOARD OF EDUCATION, EXCLUDING ARTICLE III, PARAGRAPH 1, WHICH PERTAINS TO CONNECTION FEES. All members present voted for the motion.
18. TOM HEARD REPORTED THAT THE AUTHORITY HAD RECEIVED A REQUEST FOR SPONSORSHIP IN THE AMOUNT OF $2500.00 FOR THE 2011 LAPA GREAT LAKE ALLATOONA CLEAN-UP.
MOTION BY CHRIS WILBANKS AND SECOND BY NANCY MARTIN TO APPROVE THE EXPENDITURE OF $2500.00 FOR SPONSORSHIP OF THE 2011 LAPA GREAT LAKE ALLATOONA CLEAN-UP. All members present voted for the motion.
19. MOTION BY CHRIS WILBANKS AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.