Board Meeting Date: November, 28 2011 ~ 9:00 A.M.
PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Jeff Hooper, Clint Blackwell, Dan Carson, Randy Mitchell, Dwight Turner, Mike Venters, Ron Banks, Jennifer Arp, Lori Forrester, Craig Ferguson, Brad Dickerson, Debra Carpenter, and Evan Paris.
Nancy Martin, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY CHRIS WILBANKS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. JENNIFER ARP REPORTED THAT THERE ARE NOW SEVEN DELISTED STREAMS IN CHEROKEE COUNTY. Mrs. Arp noted that there were five delisted streams as of January 2010, and Etowah River and Owl Creek have been delisted since that time.
3. JENNIFER ARP REPORTED THAT THE GEORGIA ASSOCATION OF WATER PROFESSIONALS HAS AWARDED THE AUTHORITY A CERTIFICATE OF DISTINGUISHED ACHIEVEMENT IN THE CATEGORY OF BEST OVERALL PROGRAM FOR LARGE SYSTEMS FOR PUBLIC EDUCATION. Mrs. Arp noted that the Authority’s certificate was officially presented at the awards luncheon during the 2011 GAWP Fall Conference & Expo.
4. DEBRA CARPENTER OF AGH, LLC PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2011. Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards. Ms. Carpenter also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/11.
MOTION BY STEVEN WOODRUFF AND SECOND BY ROBERT MORRISON TO APPROVE THE ANNUAL AUDIT REPORT AS PRESENTED. All members voted for the motion.
5. DAVID KUBALA REPORTED CONCERNING THE AUTHORITY’S TOILET REBATE PROGRAM PARTICIPATION. Mr. Kubala noted that the Authority’s current agreement with the Metropolitan North Georgia Water Planning District for toilet rebate program participation will expire on 12/31/11. Mr. Kubala requested that the Board approve funding for participation in the Metro District’s toilet rebate program in the amount of $30,000.00 for calendar year 2012.
MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO APPROVE FUNDING IN THE AMOUNT OF $30,000.00 FOR CALENDAR YEAR 2012 FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S TOILET REBATE PROGRAM. All members voted for the motion.
6. DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING OCTOBER 2011.
7. MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO APPROVE THE 10/31/11 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
8. THERE WAS NO FINANCE REPORT GIVEN THIS MONTH IN LIEU OF THE ANNUAL AUDIT REPORT PRESENTED EARLIER IN THE MEETING.
9. IT WAS THE CONSENSUS OF THE BOARD TO POSTPONE THE DEVELOPMENT OF A WATER HARDSHIP POLICY, AS PREVIOUSLY DISCUSSED AT THE 10/31/11 BOARD MEETING.
10. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.870 MGD at the Etowah River Water Treatment Plant for the month of November 2011. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently 1.6 feet below full pool at 1187.4 feet. Mr. Blackwell reported a cumulative rainfall total of 55.09” for the past 12 months.
11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.666 MGD at the Rose Creek facility, and an average daily treatment of 2.818 MGD at the Fitzgerald Creek facility.
12. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT THE TIMBERLAKE NORTH WATER MAIN REPLACEMENT PROJECT HAS BEGUN.
13. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE PLANNING COMMITTEE OF THE CCWSA BOARD OF DIRECTORS HAD REVIEWED THE UPDATED CIP/FUTURE PROJECTS LIST ON 11/16/11.
14. MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ADJOURN. All members voted for the motion