April 2012
Board Meeting Date: April 30, 2012 ~ 4:00 P.M.
PERSONS PRESENT:Nancy Martin, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, Bill Graham, Rick Dobbs, Darrell Caudill, Ryan Sarks, Clint Blackwell, Mike Venters, Dwight Turner, Ron Banks, Dan Carson, Randy Mitchell, Dwayne Fowler, Jeff Hooper, Beth Williams, Marc Rosenberger, Thomas Townsend, Gil Puffer, Craig Ferguson, Bryan Wagoner, Alan Neal, Don Allensworth, and Chad Elliott.
Nancy Martin, Chair, called the meeting to order.
1. AN INVOCATION WAS GIVEN BY CHRIS WILBANKS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
2. BRYAN WAGONER OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS RECOGNIZED AUTHORITY EMPLOYEE MARC ROSENBERGER AS THE RECIPIENT OF THE DISTRICT 1 TOP WASTEWATER OPERATOR OF THE YEAR AWARD. MR. WAGONER ALSO RECOGNIZED THE AUTHORITY’S FITZGERALD CREEK WASTEWATER TREATMENT PLANT AS THE RECIPIENT OF THE 2012 PLANT OF THE YEAR AWARD.
3. NANCY MARTIN, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE THOMAS TOWNSEND FOR 23 YEARS OF SERVICE.
4. ALAN NEAL OF INTENTIO CONSULTING & ENGINEERING, LLC, PRESENTED A REQUEST CONCERNING WATER AND SEWER TAP FEES FOR REVOLUTION CHURCH. Mr. Neal noted that, on behalf of Revolution Church, he requests that the Board consider this appeal of the sewer tap fees for the proposed worship center on Union Hill Trail. At present, the CCWSA quoted sewer tap fees for this 800 member church are $42,300.00. Mr. Neal set forth the basis for the present quote for the tap fees, along with two alternatives that are based on average daily use rates from the Georgia EPD’s “Minimum Standards for Public Water Systems.” These are the rates often used by EPD for allocations/impacts in public water systems in Georgia. Mr. Neal noted the following:
1) It is understood that these are calculated using 5 GPD per person at full capacity (752 seats). At 5 GPD, this is equal to 9.4 ERU’s (Equivalent Residential Units). Each unit is $4500.00.
2) Using the Assembly seat units from the Minimum Standards for Public Water Systems to calculate demand, the church’s tap fees would be (752 X 2 GPD)/400 GPD/ERU X $4500/ERU = $16,920.00
3) Using the membership rates to calculate demand, the tap fees would be (800 members X 1 GPD/member)/400 GPD/ERU X $4500/ERU = $9000.00
Mr. Neal noted that the allocation for assembly halls would be based on structures that may have regular attendance. Mr. Neal noted that the building would be occupied by the church members as a group on Sundays when operating times for sewer treatment and distribution is typically not at peak. Mr. Neal stated that on other days, attendance would be limited to staff and small gatherings for community outreach/support. Mr. Neal noted that the church does feel the use of the member count is most reflective of the anticipated impacts.
Mr. Dobbs noted that the Authority calculates tap fees for churches by using the member count multiplied by 5 gallons per person per day, divided by 400 minimum gallons per day, multiplied by the minimum tap fee of $4500.00. Mr. Dobbs also noted that CCWSA’s rates were quoted to the church before this project began.
Steven Woodruff noted that the Authority’s rates are in line with State requirements.
Tom Heard noted that the CCWSA Board would have to make a policy change if approval of this request is granted.
IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY. THEREFORE, THE REQUEST IS DENIED.
5. DAN CARSON PRESENTED THE 2010-2011 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $40,960.00 and a total billing to date of $36,810.00.
6. DAN CARSON PRESENTED THE 2011-2012 ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $178,385.00 and a total billing to date of $52,834.46.
7. DAN CARSON PRESENTED THE 2011-2012 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $3,480.00 and a total billing to date of $0.00.
8. DAN CARSON PRESENTED THE 2011-2012 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $119,848.00 and a total billing to date of $40,140.25.
9. DAN CARSON REQUESTED APPROVAL OF THE CLOSEOUT CONTRACT AMOUNT OF $132,975.95 FOR THE HOLLIS Q. LATHEM RESERVOIR OFFICE EXPANSION PROJECT.
MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE CLOSEOUT CONTRACT AMOUNT OF $132,975.95 FOR THE HOLLIS Q. LATHEM RESERVOIR OFFICE EXPANSION PROJECT. All members present voted for the motion.
10. DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING MARCH 2012.
11. MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE FY 2012 SURPLUS LISTING (ATTACHED). All members present voted for the motion.
12. DARRELL CAUDILL PROVIDED AN UPDATE REGARDING THE SEWER TAP ISSUE THAT WAS DISCUSSED AT THE JANARY 2012 AND FEBRUARY 2012 BOARD MEETINGS. Mr. Caudill noted that property at 321 Reddin Road has had an unauthorized connection to the Authority’s sewer system. Mr. Caudill also noted that MJL Properties owes sewer fees in the amount of $1742.40, a sewer tap fee in the amount of $4500.00, and penalties in the amount of $2500.00 for this unauthorized connection. Mr. Caudill reminded the Board that, at the 2/27/12 meeting, the Board followed counsel’s recommendation that if payment for the amounts indicated above for sewer tap fees, sewer usage fees, and penalties assessed was not received within 30 days, water service to this piece of property was to be disconnected.
Mr. Caudill noted that Doug Flint and Jerry Haygood have now produced a copy of a file plat for this piece of property. Pointe Development was the entity that filed for this plat. This plat has now been reviewed by Authority staff. Mr. Caudill noted that the easement is outlined on the plat.
Mr. Caudill noted that Mr. Flint is requesting, due to the fact that the plat indicates that his client took all the necessary steps through Pointe Development to obtain an authorized sewer line, that the Authority waive the penalties assessed for this piece of property. Mr. Caudill further noted that payment has been tendered for the 2012 tap fee amount and sewer usage fees.
Mr. Caudill also noted that there are CCWSA signatures of approval on the cover sheet of the plat.
MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ACCEPT THE PAYMENT TENDERED FOR THE TAP FEE AND SEWER USAGE FEE AMOUNTS, AND TO FORGIVE THE PENALTIES THAT HAVE BEEN ASSESSED. All members present voted for the motion.
13. MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE 3/26/12 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
14. MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 4/5/12 CALLED MEETING MINUTES AS PRESENTED. All members present voted for the motion.
15. MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE 4/17/12 CALLED MEETING MINUTES AS PRESENTED. Members Woodruff, Wilbanks, Byrd, and Morrison voted for the motion. Member Wilmarth abstained from voting. Motion passed.
16. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,155,561.00 below budget projections for the period ending 2/29/12. Mrs. Williams reported that total operating expenses are approximately $593,706.00 below budget projections for the same period.
17. BETH WILLIAMS PRESENTED A PROPOSED AMENDMENT (ATTACHED) TO THE FISCAL YEAR 2012 BUDGET IN ORDER TO REFLECT THE MOST RECENT ACTUARIAL VALUATION FOR THE ANNUAL REQUIRED CONTRIBUTION OF THE OTHER POST EMPLOYMENT BENEFITS (OPEB).
MOTION BY CHRIS WILBANKS AND SECOND BY ERIC WILMARTH TO AMEND THE FY 2012 BUDGET IN THE AMOUNT OF $332,100.00 IN ORDER TO REFLECT THE MOST RECENT ACTUARIAL VALUATION, WHICH ESTIMATES AN ANNUAL REQUIRED CONTRIBUTION OF THE OTHER POST EMPLOYMENT BENEFITS (OPEB) IN THE AMOUNT OF $505,000.00. All members present voted for the motion.
18. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.515 MGD for the month of April at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189 ft. Mr. Blackwell reported a cumulative rainfall total of 51.46” for the past 12 months.
19. CLINT BLACKWELL REPORTED THAT THE CCWSA WATER TREATMENT PLANT HAS RECEIVED THE GAWP GOLD AWARD FOR PERMIT COMPLIANCE FOR CALENDAR YEAR 2011.
20. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.532 MGD at the Rose Creek Wastewater Treatment Facility, and an average daily treatment of 3.577 MGD at the Fitzgerald Creek Wastewater Treatment Facility.
21. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL OCCURRED ON 3/18/12 AT A MANHOLE AT THE INTERSECTION OF EAGLE DRIVE AND TOWNE LAKE PARKWAY IN WOODSTOCK. Mr. Venters noted that a failed air relief valve was the cause of the spill. Mr. Venters stated that approximately 2700 gallons were spilled. Mr. Venters noted that this spill was reported to the EPD.
22. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT THE FITZGERALD CREEK POND CLOSURE PROJECT SHOULD BE COMPLETE WITHIN THE NEXT WEEK. MR. GRAHM NOTED THAT WORK SHOULD BEGIN SOON ON THE KELLOGG CREEK WATER MAIN REPLACEMENT PROJECT.
23. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE MAY 2012 BOARD MEETING WILL NEED TO BE RESCHEDULED DUE TO THE MEMORIAL DAY HOLIDAY.
MOTION BY STEVEN WOODRUFF AND SECOND BY MIKE BYRD TO SCHEDULE THE MAY 2012 BOARD MEETING FOR THURSDAY, MAY 24, 2012 AT 9:00 A.M., DUE TO THE MEMORIAL DAY HOLIDAY. All members present voted for the motion.
24. MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE 2012 PROPOSED REVISED SERVICE AREA BETWEEN THE CITY OF BALL GROUND AND CCWSA, AS OUTLINED IN “EXHIBIT A” (ATTACHED). Members Woodruff, Wilbanks, Byrd, and Morrison voted for the motion. Member Wilmarth abstained. Motion passed.
MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion