CCWSA » Meeting Minutes

June 2010

sclark — Tue, 27 Jul 2010 14:01:36 +0000

Board Meeting Date: June 28, 2010 ~ 4:00 P.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Clint Blackwell, Randy Mitchell, Dwight Turner, Mike Venters, Melissa Darvish, Jeff Hooper, Dwayne Fowler, Dan Carson, Ron Banks, Bob Bartlett, Pem Williams, and Craig Ferguson.

Gary Winchester, Chairman, called the meeting to order.

AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM TOBY BRAMBLETT, ASSOCIATE EXECUTIVE DIRECTOR OF YMCA. In this correspondence, Mr. Bramblett noted that the YMCA is planning an event on July 24-25, 2010 that will utilize Boling Park as the start and finish for an adventure race. The YMCA is currently working with the Corp of Engineers, Department of Natural Resources, and several private land owners/developers to gain land/water permission so that the event is both fun and safe. The event will take participants north to McGraw-Ford WMA and as far west as Pine Log WMA.
The YMCA is requesting permission from the CCWSA to utilize the trail system on the CCWSA property that begins in Boling Park and travels west towards the VA Cemetery. The trail use will be restricted to foot travel and the rules will state that if any person utilizes any other mode of transportation, including bikes, they will be disqualified.

Mr. Bramblett noted that, by gaining access to CCWSA property, racers would be allowed to stay off of main roads and event staff would gain a more precise way of accounting for all participants. Mr. Bramblett stated that of the expected 100-150 participants, not all participants would be on the trail at once and that each participant would have a choice of how they start the course.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE REQUEST OF YMCA FOR USE OF CCWSA PROPERTY FOR AN ADVENTURE RACE THAT WILL BE HELD ON JULY 24-25, 2010. All members voted for the motion.
TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM DEBORAH MILLSAP, COORDINATOR OF THE GREAT LAKE ALLATOONA CLEANUP, AND ROBERT MORRISON, CHAIRMAN AND ACTING GENERAL MANAGER OF THE LAKE ALLATOONA PRESERVATION AUTHORITY. According to this correspondence, each year the Great Lake Allatoona Cleanup focuses the efforts of more than 4000 volunteers in cleaning up the 250 miles of Lake Allatoona shoreline. This year, the 25th Annual Great Lake Allatoona Cleanup will be held on Saturday, September 18, 2010 from 9:00 AM to 2:00 PM. In 2009, 4052 volunteers participated in the cleanup and picked up over 42 tons of trash and debris.
Ms. Millsap and Mr. Morrison requested the support of the local community and businesses to make this project a success. Last year, CCWA was a watershed level sponsor in the amount of $2500.00. Ms. Millsap and Mr. Morrison requested a sponsorship commitment from CCWSA prior to July 1, 2010 for this year’s event. In turn, CCWSA’s name and logo will be displayed on their website, programs, and posters, along with those of other sponsors.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE REQUEST FOR CCWSA SPONSORSHIP IN THE AMOUNT OF $2500.00 FOR THE GREAT LAKE ALLATOONA CLEANUP. All members voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER WILLIAM NEILL. In this correspondence, Mr. Neill noted that he had moved to Canton in August of 2006 and, in the course of the last few years, has been late with his payment on occasion and has had his service disconnected. Mr. Neill requested consideration and refund of additional deposits incurred from disconnection of service. Mr. Neill requested that this refund occur after a period of prompt payments (for example, six months).
MOTION BY STEVEN WOODRUFF AND SECOND BY NANCY MARTIN TO DENY THIS REQUEST. All members voted for the motion.
DWAYNE FOWLER REQUESTED APPROVAL OF THE 2010 CCWSA WATER AND SEWER SPECIFICATIONS.

MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 2010 CCWSA WATER AND SEWER SPECIFICATIONS AS PRESENTED. All members voted for the motion.
DAN CARSON REQUESTED ADDITIONAL FUNDING FOR THE INFRATEC SERVICES CONTRACT DUE TO INCREASED ENGINEERING TASK SCOPE OF WORK. Mr. Carson requested additional funding in the amount of $20,000.00, which would increase the current $50,000.00 not-to-exceed amount to $70,000.00.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE ADDITIONAL FUNDING FOR THE INFRATEC SERVICES CONTRACT IN THE AMOUNT OF $20,000.00 DUE TO INCREASED ENGINEERING TASK SCOPE OF WORK. All members voted for the motion.
DAN CARSON REQUESTED AMENDMENT OF THE 2010 CCWSA FUTURE PROJECTS LIST IN ORDER TO INCREASE THE ESTIMATED COST FOR THE ROSE CREEK REHAB MAINTENANCE PROJECT (ITEM #6, ASSET REPLACEMENT) FROM $190,000.00 TO $387,000.00 IN ORDER TO ADD ADDITIONAL SCOPES OF WORK, WHICH INCLUDE PAINTING OF STEEL TRAVELING BRIDGE FILTER, PAINTING OF CLARIFIER #1 AND #2, GIS BUILDING PAINT AND UNDERPINNING, CLEAN AND SEAL EXTERIOR SPLIT FACE BLOCK BUILDINGS, AND PAINTING OF LARGE INTERIOR PIPING AT PUMP BUILDING.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO AMEND THE 2010 CCWSA FUTURE PROJECTS LIST AS OUTLINED ABOVE. All members voted for the motion.
DAN CARSON REPORTED THAT BIDS HAVE BEEN RECEIVED FOR THE ROSE CREEK WPCP ARCHITECTURAL IMPROVEMENTS PROJECT. Mr. Carson reported that the low bid received was from CWI Construction, Inc. in the amount of $526,004.26. Mr. Carson requested approval of this low bid.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE LOW BID OF CWI CONSTRUCTION, INC. IN THE AMOUNT OF $526,004.26 FOR THE ROSE CREEK WPCP ARCHITECTURAL IMPROVEMENTS PROJECT. All members voted for the motion.
TOM ROACH REQUESTED THAT THE BOARD TABLE THE LAND SWAP DISCUSSION ITEM UNTIL NEXT MONTH’S MEETING.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO TABLE THE LAND SWAP DISCUSSION ITEM FOR ONE MONTH. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/27/10 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 5/27/10 BOARD MEETING:

1) TOM ROACH REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM JESS KASH, BUSINESS DEVELOPMENT MANAGER OF COMMUNITY RADIO OF NORTH GEORGIA. In this letter, Mr. Kash extended appreciation to the CCWSA Board of Directors for allowing Community Radio of North Georgia to present their thoughts regarding a lease on CCWSA property at the Mica, Georgia site. Mr. Kash noted that this lease would utilize this CCWSA water tank site, whereby Community Radio of North Georgia would erect a monopole FM radio tower/antenna for WLTS – 90.7 FM. Mr. Kash noted that Community Radio of North Georgia is a charitable 501c3 non-profit conservative Christian ministry serving the needs of its communities in the North Georgia area.

Mr. Kash suggested the following terms for Board consideration regarding the lease:

Initial lease payments of $500.00 per month for the first five years, then 15% increases for every five year period thereafter, for a total of 6 renewable 5 year periods (30 years). The payments would start after receiving FCC approval and the station going on the air.

If and when any communication user opportunities materialize, then with CCWSA approval, a signed lease would be completed with terms of payment specified. A 50/50 split of the revenues received would be implemented between CCWSA and CRNG.

Any users that CCWSA might suggest would be strongly considered, if no impact on CRNG or WLTS-90.7 FM is foreseen.

Permission for access to the designated entrance of the CRNG area (separate from the CCWSA entrance) will be obtained from the Fourstar Corporation (adjoining property) and the area within the CCWSA site will have security fencing identical to CCWSA fencing.

Proof of adequate insurance coverage would be provided before going on the air.

Mr. Kash noted that Community Radio of North Georgia is willing to supply CCWSA all technical specification information such as tower parameters, foundation configuration, and other miscellaneous data. The preliminary supplied technical information covering the project would be detailed later with the actual manufacturers’ data. Adherence to all required CCWSA technical regulations would be followed.

Various Board Members voiced concern regarding language contained in this proposal and suggested that revisions be made to the proposal which include:

1) lease payment of $1500.00 per month

2) $750,000 insurance coverage

3) fall area easement language

4) power maintenance

5) insurance coverage would begin when the lease begins

6) 3% increase as opposed to 5-year increments

7) automatic termination date

IT WAS THE CONSENSUS OF THE BOARD FOR AUTHORITY COUNSEL TO DRAFT A LETTER OF RESPONSE TO COMMUNITY RADIO OF NORTH GEORGIA WHICH OUTLINES REVISIONS MADE BY THE BOARD OF DIRECTORS.
BETH WILLIAMS PRESENTED THE FINANCE REPORT. Ms. Williams reported that total operating revenues are approximately $2,084,429.00 under budget for the period ending 4/30/10. Ms. Williams also reported that total operating expenses are approximately $1,058,631.00 under budget for the same period. Ms. Williams reported net income of $222,215.00 for the period ending 4/30/10, and a year-to-date net loss of $822,387.00.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.07 MGD for the month of June at the Etowah River Water Treatment Facility. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.564 MGD at the Rose Creek facility, and an average daily treatment of 2.838 MGD at the Fitzgerald Creek facility.
MIKE VENTERS REQUESTED APPROVAL OF PROPOSED NOTIFICATION TO ALL PERMITTED SEPTAGE HAULERS REGARDING NEW PRICING AND REVISED RULES FOR RECEIVING OF SEPTAGE AT THE AUTHORITY’S ROSE CREEK FACILITY. According to this proposed notification, the price increase is necessary because treatment costs at the Rose Creek facility have increased since the last septage dumping rates were enacted. The revised rules are necessary to ensure security at the facility, as well as freeing plant operators to place focus on the operation of the facility during those times when minimal facility staff is on duty.
The proposed rate changes (effective 8/1/10) are as follows:

The permit cost ($50.00 per year) remains the same. Permits expire annually on December 31. Each company is responsible for applying for permit renewal prior to the annual permit expiration date so that the company has a valid permit in its possession on or before January 2. The new rate for dumping septic waste at the Rose Creek facility is $0.15 per gallon. A service charge of $150.00 will be assessed to any septage load, regardless of volume, received outside of operating hours of 7:00 AM – 7:00 PM, seven days a week.

A copy of the updated APPENDIX S-1 that contains the rules and policies for septage disposal at CCWSA treatment facilities will be posted on the Authority’s website.

MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE THE CHANGES REGARDING NEW PRICING AND REVISED RULES FOR RECEIVING OF SEPTAGE AT THE AUTHORITY’S ROSE CREEK FACILITY (EFFECTIVE 8/1/10). All members voted for the motion.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 FOR THE STOCKWOOD ESTATES WATER MAIN REPLACEMENT PROJECT. Mr. Graham reported a total of -$118,935.98 for the change order, and noted the reason for the change order is to reflect actual quantities installed. Mr. Graham noted a present contract price of $468,650.50 and a final contract price of $349,714.52.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF -$118,935.98 FOR THE STOCKWOOD ESTATES WATER MAIN REPLACEMENT PROJECT. All members voted for the motion.
BILL GRAHAM NOTED THAT, AT THE 2/22/10 BOARD MEETING, THE CCWSA BOARD OF DIRECTORS HAD EXPRESSED INTEREST IN ACQUIRING A PERMANENT EASEMENT FOR AN EXISTING WATER LINE THAT RUNS PARALLEL TO THE RUNWAY AT AIR ACRES. Mr. Graham questioned if the Board desired to purchase these water line easements.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO AUTHORIZE THE PURCHASE OF WATER LINE EASEMENTS TO J. PHILLIP ROBERTSON, ET AL., AIR ACRES PROPERTY OWNERS, IN THE AMOUNT OF $3900.00. All members voted for the motion.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF CORRESPONDENCE FROM DONNER, WEISER & ASSOCIATES, WHICH IS THE FIRM THAT ANNUALLY CONDUCTS THE AUTHORITY’S AUDIT. In this correspondence, DWA announces that they are merging their practice with Aarons, Grant & Habif, LLC (AGH), one of Atlanta’s most respected tax, accounting, and business advisory CPA firms, effective July 1, 2010.
DWA noted that by merging with AGH, they will be able to offer DWA clients a wider range of services including retirement plan design and structuring, managing client relationships with money managers and insurance brokers, technology, franchise and service business consulting, back-office accounting services, and providing mediation services for both business and personal disputes.

DWA noted that whether its clients are receiving partner-level or staff-level attention, the Authority is guaranteed a billing rate freeze through at least 2011. DWA also noted that the Authority’s engagement partner at DWA will continue to be its engagement partner at AGH.
MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

The meeting adjourned at 5:00 P.M.

May 2010

sclark — Wed, 30 Jun 2010 12:24:06 +0000

Board Meeting Date: May 27, 2010 ~ 9:00 A.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Tom Heard, David Kubala, Rick Dobbs, Tom Roach, Wesley Banks, Dwayne Fowler, Beth Williams, Mike Venters, Clint Blackwell, Jeff Hooper, Dwight Turner, Randy Mitchell, Dan Carson, Ryan Sarks, Pem Williams, Gil Puffer, Diane Minick, and Gene Michael.

Gary Winchester, Chairman, called the meeting to order.

AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
DIANE MINICK, DIRECTOR OF THE UPPER ETOWAH RIVER ALLIANCE, PRESENTED A CERTIFICATE OF RECOGNITION TO THE CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY IN APPRECIATION FOR THE AUTHORITY’S PARTNERSHIP WITH THE U.E.R.A. THROUGHOUT THE YEARS.
TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JESS KASH, BUSINESS DEVELOPMENT MANAGER OF COMMUNITY RADIO OF NORTH GEORGIA, INC. In this correspondence, Mr. Kash extended appreciation to the CCWSA Board for allowing him to present, at the 4/26/10 Board Meeting, his request to utilize the CCWSA water tank in Mica, Georgia, to attach a radio tower/antenna. Mr. Kash noted that, although the Board had denied his request, he would like for the Board to consider locating the tower/antenna on side property utilizing a stand-alone monopole tower.
Mr. Kash noted that he has also submitted an engineering drawing of a layout for this configuration.

Tom Heard cautioned that approval of this request by a private company could set a precedent.

Tom Roach noted that Authority staff should research this issue further and determine potential liability for the adjoining property. Mr. Roach noted an approximate cost of $2000.00 – $3500.00 per month to Community Radio of North Georgia for lease payments derived from utilization of the monopole tower. Mr. Roach noted that additional risk may be incurred with approval of this request, but noted that this risk could be allayed by insurance coverage that Community Radio of North Georgia would be required to pay for.

The possibility of moving the tower in order to provide separate access was discussed.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO TABLE THIS ISSUE IN ORDER FOR COMMUNITY RADIO OF NORTH GEORGIA TO ASSESS THE LEASE PAYMENT OPTION. IF THIS OPTION IS FAVORABLE TO COMMUNITY RADIO OF NORTH GEORGIA, THE AUTHORITY CAN THEN PROCEED WITH DUE DILIGENCE AS WELL AS STAFF MEETINGS WITH REGARD TO FUTURE USE. THESE RESULTS WILL BE FORWARDED TO THE BOARD AT A LATER DATE. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER JIMMY STEWART. In this correspondence, Mr. Stewart noted that he had filled his swimming pool on 5/11/10, and had subsequently called the CCWSA office to request a sewer waiver for 12,000 gallons. Mr. Stewart noted that he was told by Authority staff that his request could not be granted in lieu of recent policy changes.
Mr. Stewart noted that he has a sprinkler system on a separate meter, and that he will now make the required changes to tap into that meter in the future.

Dwight Turner noted that the Authority has never granted a sewer waiver to Mr. Stewart, and noted that Mr. Stewart chose not to use his sprinkler meter when filling up his pool.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO DENY THE REQUEST OF JIMMY STEWART FOR A SEWER WAIVER. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER LESLEY FLUKE. In this correspondence, Ms. Fluke stated that she is aware that last November the CCWSA Board passed a new ruling not to make adjustments to water bills for residents filling newly constructed pools.
Ms. Fluke requested that the Board grant an exception to the ruling based on the fact that her pool was recently constructed. Ms. Fluke noted that her May 2010 billing covers the dates in which her new pool was filled.

Ms. Fluke requested a credit to her account in the amount of $250.00.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO DENY THE REQUEST OF LESLEY FLUKE FOR A $250.00 CREDIT TO HER ACCOUNT. All members present voted for the motion.
DAN CARSON PRESENTED THE 2007-2008 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $354,744.51 and a total billing to date of $352,954.14.
DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $366,322.29 and a total billing to date of $349,501.78.
DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $153,325.00 and a total billing to date of $28,218.10.
DAN CARSON PRESENTED THE 2009-2010 INFRATEC SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $39,500.00 and a total billing to date of $19,500.00.
MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 4/26/10 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $2,236,708.00 under budget for the period ending 3/31/10. Mrs. Williams reported that total operating expenses are approximately $1,025,311.00 under budget for the same period. Mrs. Williams reported a year to date net loss of -$1,044,602.00 for the period ending 3/31/10, and noted that all departments are operating under budget at this time.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.3 MGD for the month of May at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.232 MGD at the Rose Creek facility, and an average daily treatment of 3.183 MGD at the Fitzgerald Creek facility.
TOM HEARD PRESENTED THE CONSTRUCTION REPORT IN THE ABSENCE OF CONSTRUCTION MANAGER BILL GRAHAM. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM DAVID MANN OF PBS&J IN WHICH MR. MANN PRESENTED A REQUEST ON BEHALF OF MID-SOUTH BUILDERS FOR PAYMENT OF INTEREST DUE ON RETAINAGE FOR THE SR 92 UTILITY RELOCATION PROJECT (PHASE TWO) IN THE AMOUNT OF $9704.38.

MOTION BY STEVEN WOODRUFF AND SECOND BY BUZZ AHRENS TO APPROVE THE PAYMENT OF INTEREST DUE ON RETAINAGE TO MID-SOUTH BUILDERS FOR THE SR 92 UTILITY RELOCATION PROJECT (PHASE TWO) IN THE AMOUNT OF $9704.38. All members present voted for the motion.
TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM DAVID JORDAN, PRESIDENT OF NORTH CHEROKEE ELECTRICAL. In this correspondence, Mr. Jordan stated that on 4/29/10, North Cherokee Electrical’s traffic signal crew was performing work at the SR 140 and Earney Road intersection in Cherokee County. While installing the loop detection system in the road, the crew ran out of water that was needed to saw-cut the roads. The crew went to a nearby fire hydrant at a local shopping center to refill the water tanks in order to complete the installation of the loop system. While the crew was filling the water tank, Jody Henson of CCWSA approached the crew and informed them that it was illegal for them to be using the fire hydrant. Mr. Henson then issued North Cherokee Electrical a notice/citation of $2500.00.
Mr. Jordan further noted that North Cherokee Electrical has been and still is currently the traffic signal maintenance contractor for Cherokee County. North Cherokee Electrical has no written policy in its contract with the County that states the procedures of how to obtain water to maintain the maintenance of the loop systems for the intersections. Because of this incident, North Cherokee Electrical is now aware of the fact that they now need to obtain a water meter regulator from the water department so that they can meter their water consumption in the future.

North Cherokee Electrical requests forgiveness of the $2500.00 fine from CCWSA due to the fact that North Cherokee Electrical did not have and has not had any kind of written policy or procedures concerning this situation. Mr. Jordan noted that North Cherokee Electrical would also be willing to reimburse CCWSA for the 250 gallons of water that it took to fill the tank.

MOTION BY NANCY MARTIN AND SECOND BY STEVEN WOODRUFF TO DENY THE REQUEST OF NORTH CHEROKEE ELECTRICAL FOR FORGIVENESS OF THE $2500.00 FINE IMPOSED BY CCWSA. Members Martin, Woodruff, Ahrens, and Winchester voted for the motion. Member Wilmarth abstained from voting. Motion carries.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.
WESLEY BANKS STATED THAT INFORMATION REGARDING THE AUTHORITY’S I/T PROCEDURES WOULD BE FORWARDED TO THE BOARD NEXT WEEK.
DISCUSSION FOLLOWED REGARDING HOLLY SPRINGS SEWER EASEMENTS. Dwayne Fowler noted that Authority staff would draft a letter regarding this issue that will be submitted for Board approval at next month’s Board Meeting.
TOM HEARD REPORTED THAT HE HAS RECEIVED NO NEWS REGARDING THE CITY OF WOODSTOCK ISSUE.
TOM HEARD DISTRIBUTED RATES DASHBOARD INFORMATION REGARDING GEORGIA WATER AND SEWER SERVICES.
TOM HEARD NOTED THAT HE IS IN RECEIPT OF A LETTER FROM COMMISSION CHAIRMAN BUZZ AHRENS WHEREBY CHEROKEE COUNTY HAS ADVISED THE CITY OF WALESKA TO CONTACT THE CITY OF CANTON AND PICKENS COUNTY REGARDING SERVICE AREA.
DAVID KUBALA REPORTED THAT VARIOUS AUTHORITY STAFF MEMBERS ARE COMPILING INFORMATION FOR THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S “WATER SUPPLY AND WATER CONSERVATION MANAGEMENT PLAN.”
TOM HEARD NOTED THAT RESUMES FOR THE VACANT “AT LARGE” POST ON THE CCWSA BOARD OF DIRECTORS ARE BEING FORWARDED TO THE CHEROKEE COUNTY CLERK OF COURT.
MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO ADJOURN. All members present voted for the motion.

The meeting adjourned at 10:30 A.M.

April 2010

sclark — Fri, 28 May 2010 13:36:14 +0000

Board Meeting Date: April 26, 2010 ~ 4:00 P.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Clint Blackwell, Jeff Hooper, Dwayne Fowler, Randy Mitchell, Dwight Turner, Mike Venters, Dan Carson, Ryan Sarks, Ron Banks, Bob Bartlett, Jess Kash, and Gene Michael.

Gary Winchester, Chairman, called the meeting to order.

AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
TOM HEARD REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM JESS KASH, BUSINESS DEVELOPMENT MANAGER OF COMMUNITY RADIO OF NORTH GEORGIA, INC. In this letter, Mr. Kash noted that Community Radio of North Georgia (WLTS-90.7 FM) requests authorization to attach its radio tower/antenna to the CCWSA water tank in Mica, Georgia. Mr. Kash stated that it is the belief of Community Radio of North Georgia that this installation would not interfere with the operation or aesthetics of the current site, and this radio station would be a significant local service to the citizens of Cherokee County. Mr. Kash noted that radio is still the most vital way to keep the mass population informed and updated on current events.Mr. Kash further noted that WLTS-90.7 FM has been licensed by the Federal Communications Commission to operate as a non-profit and non-commercial educational (NCE) radio station. The radio station’s plans are for a conservative Christian radio station offering the best programming in Christian music, Christian education with Biblical principals, local news, and live coverage of local events. The funding and support for this radio ministry and charitable organization will be totally from the gifts and/or donations from the listeners in the coverage area.Mr. Kash stated that Community Radio has an FCC Construction Permit (effective as of March 2008), operating on a frequency of 90.7 FM and a power output of 600 watts, utilizing a directional antenna approximately 200 feet above the ground. The tower/antenna height and watts will vary with actual transmission location and elevation. The possible tower/antenna adaptation to the CCWSA water tank is shown in an engineering attachment to the letter.Tom Heard noted that Jess Kash and Gene Michael are in attendance of today’s meeting to further discuss this issue.Bill Graham noted that it is difficult to determine from the engineering drawings how exact attachment to the tank would occur.Tom Roach noted that the Authority has had prior issues with this type of service. Mr. Roach stated that a third party is responsible for the maintenance of CCWSA tanks, and noted that the Authority would need to determine if installation of the proposed tower/antenna would interfere with routine maintenance of the tank.Mr. Roach also noted that issues regarding leasing and payments would need to be finalized if this request is approved.Jess Kash noted that Community Radio of North Georgia would be interested in a negotiated lease.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO DENY THE REQUEST BY COMMUNITY RADIO OF NORTH GEORGIA FOR PERMISSION TO ATTACH A RADIO TOWER/ANTENNA ON THE CCWSA WATER TANK IN MICA, GEORGIA, IN COMPLIANCE WITH THE BOARD’S PRIOR INCLINATION TO MINIMIZE THE NUMBER OF ATTACHMENTS ON AUTHORITY TANKS. Members Wilmarth, Martin, and Ahrens voted for the motion. Members Woodruff and Wilbanks voted against the motion. Motion passed 3-2.
MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO AUTHORIZE DECLARATION OF A VACANCY FOR THE “AT LARGE” POST OF THE CHEROKEE COUNTY WATER AND SEWERAGE AUTHORITY FOLLOWING THE PASSING OF MR. GENE CORNELISON. AUTHORITY COUNSEL WILL NOTIFY THE CLERK OF COURT TO INSTITUTE THE PROCESS OF APPOINTMENT FOR FULFILLMENT OF MR. CORNELISON’S UNEXPIRED TERM, AS WELL AS ADVERTISEMENT IN THE COUNTY’S LEGAL ORGAN. NOTIFICATION WILL BE PROVIDED TO AUTHORITY CUSTOMERS THROUGH THE BILLING PROCESS. All members voted for the motion.
MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPOINT NANCY MARTIN AS SECRETARY OF THE CCWSA BOARD OF DIRECTORS. All members voted for the motion.
DWAYNE FOWLER AND RYAN SARKS REQUESTED AN AMENDMENT TO THE AUTHORITY’S SPECIFICATIONS REGARDING GENERAL LIABILITY REQUIREMENTS. This proposed amendment is for third-party contractors and/or customers who are not directly contracted by CCWSA, but are tapping into CCWSA infrastructure.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE AN AMENDMENT TO THE AUTHORITY’S SPECIFICATIONS WHEREBY THIRD PARTY CONTRACTORS AND/OR CUSTOMERS THAT ARE NOT DIRECTLY CONTRACTED BY CCWSA, BUT ARE TAPPING INTO CCWSA INFRASTRUCTURE, MUST HAVE MINIMUM INSURANCE COVERAGE OF $1 MILLION GENERAL LIABILITY PER OCCURRENCE, AS WELL AS WORKERS COMPENSATION AND AUTOMOBILE LIABILITY PER STATUTORY REQUIREMENTS. CONSISTENT WITH CURRENT GUIDELINES, ENTITIES PERFORMING CONTRACT WORK DIRECTLY FOR CCWSA WILL BE REQUIRED TO MAINTAIN MINIMUM INSURANCE REQUIREMENTS OF $2 MILLION GENERAL LIABILITY PER OCCURRENCE, $1 MILLION AUTOMOBILE LIABILITY, $4 MILLION UMBRELLA (EXCESS), AND WORKERS COMPENSATION PER STATUTORY REQUIREMENTS, AS WELL AS ADDITIONAL REQUIREMENTS OUTLINED IN EACH SPECIFIC CONTRACT. ALL CONTRACTORS TAPPING INTO CCWSA INFRASTRUCTURE MUST SIGN AND SUBMIT THE CONTRACTOR HOLD HARMLESS AGREEMENT PRIOR TO COMMENCEMENT OF WORK. ANY POLICIES HELD BY DIRECT OR THIRD PARTY CONTRACTORS MUST NOT CONTAIN ENVIRONMENTAL EXCLUSIONS. All members voted for the motion.
MOTION BY CHRIS WILBANKS AND SECOND BY ERIC WILMARTH TO APPROVE THE 3/29/10 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $2,240,290.00 under budget projections for the period ending 2/28/10. Mrs. Williams also noted that total operating expenses are approximately $846,380.00 under budget projections for the same period. Mrs. Williams reported a year-to-date net loss of -$1,265,015.00 for the period ending 2/28/10, and noted that all departments are operating under budget at this time.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 14.5 MGD for the month of April at the Etowah River WTP. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.640 MGD at the Rose Creek facility, and an average daily treatment of 4.582 MGD at the Fitzgerald Creek facility.
MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 4/11/10 AT A MANHOLE ON AN OUTFALL LINE NEXT TO 268 RIVER LAUREL WAY IN WOODSTOCK, GEORGIA. Mr. Venters noted that the cause of the overflow was grease and debris that blocked the sewer line. Mr. Venters noted that approximately 3900 gallons were spilled.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 FOR THE SR 92 UTILITY RELOCATION PROJECT (PHASE TWO). Mr. Graham reported a total change order amount of -$113,092.10 and noted the reason for the change order is to reflect actual quantities installed. Mr. Graham reported a final contract price of $4,132,475.90.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF -$113,092.10 FOR THE SR 92 UTILITY RELOCATION PROJECT (PHASE TWO). All members voted for the motion.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD PRESENTED THE AUTHORITY’S CAPITAL IMPROVEMENTS PROGRAM/FUTURE PROJECTS LISTING. Mr. Heard noted that, if approved, this listing would be forwarded to the County Commission. Mr. Heard also noted that each project included on this listing would be submitted individually to the Board for approval.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE AUTHORITY’S CAPITAL IMPROVEMENTS PROGRAM/FUTURE PROJECTS LISTING AS PRESENTED. THIS DOCUMENT WILL BE FORWARDED TO THE COUNTY COMMISSION. All members voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO RESCHEDULE THE MAY 2010 BOARD MEETING DUE TO THE MEMORIAL DAY HOLIDAY. THE MEETING WILL NOW BE HELD ON THURSDAY, MAY 27, 2010 AT 9:00 A.M. NO BOARD AGENDA MEETING/WORK SESSION WILL BE HELD. NOTIFICATION OF THIS CHANGE WILL BE PROVIDED TO THE PRESS AND WILL BE POSTED AT THE AUTHORITY’S ADMINISTRATIVE OFFICES. All members voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO AMEND THE 4/26/10 AGENDA FOR INCLUSION OF EXECUTIVE SESSION. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING A PERSONNEL ITEM. All members voted for the motion.MOTION BY BUZZ AHRENS AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY BUZZ AHRENS TO ADJOURN. All members voted for the motion.

The meeting adjourned at 5:30 p.m.

March 2010

sclark — Thu, 13 May 2010 19:48:16 +0000

Board Meeting Date: March 29, 2010 ~ 9:00 A.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Eric Wilmarth, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Rick Wilson, Beth Williams, Ryan Sarks, Clint Blackwell, Dwayne Fowler, Jeff Hooper, Randy Mitchell, Dan Carson, Dwight Turner, Mike Venters, Ron Banks, Craig Ferguson, Gene Hobgood, and Don Hausfeld.

Gary Winchester, Chairman, called the meeting to order.

AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
DON HAUSFELD OF ALH INVESTMENTS, LLC PRESENTED A REQUEST FOR WATER LINE INSTALLATION AT THE PRIEST ROAD/HUNT ROAD CONNECTOR. Bill Graham noted that the Authority is in receipt of a letter from Mr. Hausfeld in which Mr. Hausfeld stated that during the fall of 2006, Cherokee County had approached his firm about donating right-of-way through their property in order that an access road could be built providing access from Priest Road to a new proposed elementary school on Hunt Road. On 1/16/07, an agreement was reached between Mr. Hausfeld and the County that Mr. Hausfeld would donate the right-of-way provided that curb cuts to the property would be constructed, as well as utility service. Mr. Hausfeld stated that he anticipated that all utilities would be provided along the newly constructed roadway.Mr. Hausfeld stated that at his last meeting with the County, he discovered that water service was not being extended along the new roadway. Mr. Hausfeld’s perception was that the CCWSA saw the property as a future development and would wait for Mr. Hausfeld to develop the property and require that he tie into the Hunt Road line and loop it to the Priest Road line. Mr. Hausfeld noted that after speaking with Bill Graham of CCWSA, his perception was confirmed. Mr. Hausfeld noted that he was told that the sewer required for the school runs along the new roadway and connects into the Centennial Pump Station, requiring Mr. Hausfeld to provide an easement for that connection.Mr. Hausfeld requests that the Authority review how the Centennial Pump Station was constructed. Years ago, Mr. Hausfeld built the Centennial Pump Station, the McPhail Pump Station, and the force main that extends the entire length of Woodstock Road to the north. The design of the Centennial Pump Station required Mr. Hausfeld to size it for the basin. In this case, however, it was determined that Mr. Hausfeld was not able to receive any reimbursement for those that tap into the pump station using its excess capacity. This was due to the fact that Mr. Hausfeld’s project was approved and constructed prior to the current reimbursement policy of the CCWSA being in place. Under the current policy, any other developments connecting to the pump station would be required to pay for their part of the pump station’s construction in addition to a normal tap fee. Since that time, Jimmy Bobo and Majestic have tapped into the station, with the school being the third.Mr. Hausfeld requests that CCWSA install a water line along the new roadway in exchange for an easement into the Centennial Pump Station.Bill Graham noted an approximate cost of $50,000.00 for materials for this project, for approximately 2000 feet of pipe. Mr. Graham noted that the connector road would be a County road for access to the school.Mr. Graham also reported a proposed relocation cost of $60,000.00 – $70,000.00 for relocation of the existing line on Hunt Road, which would consist of approximately 2500 feet of 8” ductile iron pipe, which is an upgrade from the original 6” pvc pipe.Tom Heard noted that the proposed loop would help fire flow in the area.Don Hausfeld noted that he would have to install an approximately 500 additional feet of line to create the loop.Tom Heard questioned if Mr. Hausfeld could participate in this project. Mr. Hausfeld noted that he prefers to delay his participation until such time this issue becomes an official project.Mr. Hausfeld noted that if the Authority would construct this line up to the school entrance, he would be willing to bring his line up to this point and tie in. Therefore, the loop would be created.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THAT THE AUTHORITY EXTEND ITS LINE TO THE ENTRANCE OF THE SCHOOL ON HUNT ROAD. DON HAUSFELD WILL EXTEND HIS LINE TO THIS POINT AT SUCH TIME THAT DEVELOPMENT OCCURS. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER VICKIE POLLOCK. In this correspondence, Ms. Pollock stated that she had recently had a conversation with Dwight Turner regarding her recent water bill. Ms. Pollock noted that she has been a customer of the Authority for many years, and stated that she has had consistent water consumption. Ms. Pollock is now very concerned with her billing for the period 12/28/09-01/26/10, in which her consumption was 67,000 gallons. Following this billing, Ms. Pollock’s consumption returned to normal.Dwight Turner noted that Ms. Pollock had contacted the Authority on 2/17/10 and had set up payment arrangements. Mr. Turner noted that the Authority had previously sent out a work order on 1/26/10 to verify the accuracy of the reading. Authority staff had left a message on Ms. Pollock’s phone service on 1/27/10, notifying Ms. Pollock of the high reading and suggesting that she check for a leak. Mr. Turner noted that on 3/2/10, Ms. Pollock contacted the Authority and stated that she was in receipt of a one-month letter, which is normally sent to residential customers with one-month charges in excess of $300.00. However, this letter should not have been sent due to the customer being set up on payment arrangements. Also, Ms. Pollock’s assessed penalties were waived in lieu of the payment arrangements.Ms. Pollock inquired about not receiving a leak letter. However, Authority staff verified that the meter reading was accurate and no leak existed. Therefore, no leak letter was sent. Ms. Pollock stated that she did not receive the message left on her phone service from the Authority and indicated that the phone number that the Authority had on file was incorrect.Ms. Pollock requested consideration of the fees incurred.MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO DENY THIS REQUEST. All members present voted for the motion.
RICK WILSON REQUESTED APPROVAL OF THE 2010 CCWSA VEHICLE AND EQUIPMENT SURPLUS LISTING. Mr. Wilson noted that these items, pending Board approval, would be sold at auction by Jeff Dobson & Associates, Inc.MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 2010 CCWSA VEHICLE AND EQUIPMENT SURPLUS LISTING, WHICH WILL BE SOLD AT AUCTION BY JEFF DOBSON & ASSOCIATES, INC. All members present voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 2/22/10 BOARD MEETING MINUTES AS PRESENTED. All members present at the previous meeting voted for the motion.
BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,743,271.00 below budget projections for the period ending 1/31/10. Mrs. Williams also reported that total operating expenses are approximately $527,244.00 below budget projections for the same period. Mrs. Williams reported a year to date net loss of -$1,123,986.00 for the period ending 1/31/10.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.29 MGD for the month of March at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.120 MGD at the Rose Creek facility, and an average daily treatment of 4.514 MGD at the Fitzgerald Creek facility.
MIKE VENTERS REPORTED THAT A WASTEWATER SPILL IN THE AMOUNT OF 6720 GALLONS HAD OCCURRED ON 3/22/10 AT 1029 LEGACY WALK IN WOODSTOCK. Mr. Venters noted that the cause of the spill was grease and debris.
MIKE VENTERS REPORTED THAT A WASTEWATER SPILL IN THE AMOUNT OF 2020 GALLONS HAD OCCURRED ON 3/25/10 AT 14789 HWY. 92 IN WOODSTOCK. Mr. Venters noted that the cause of the spill was root infiltration.
DAVID KUBALA REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A LETTER FROM DAVID FREUND IN WHICH MR. FREUND EXTENDED APPRECIATION TO AUTHORITY STAFF FOR THE TOUR OF THE ETOWAH RIVER WATER TREATMENT PLANT AND FITZGERALD CREEK FACILITIES.
TOM HEARD REPORTED THAT THE AUTHORITY IS RECEIVING PHONE CALLS FROM CUSTOMERS WHO ARE EXPERIENCING BLOCKAGES IN THEIR DOMESTIC LINES. Mr. Heard noted that these homeowners should be required to have a check valve on their line. Buzz Ahrens noted that he would consult with County staff regarding building code guidelines for this issue.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM STATED THAT BIDS HAVE BEEN RECEIVED FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT FROM UNION HILL ROAD TO GREENWOOD COURT. Mr. Graham noted that the low bid received was from Gary’s Grading & Pipeline Co., Inc. in the amount of $1,669,872.30. Mr. Graham noted the engineering estimate for this project is $1,824,740.00. Mr. Graham recommended approval of the low bid.MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE LOW BID OF GARY’S GRADING & PIPELINE CO., INC. IN THE AMOUNT OF $1,669.872.30 FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT FROM UNION HILL ROAD TO GREENWOOD COURT. All members present voted for the motion.

BILL GRAHAM REPORTED THAT PBS&J HAS SUBMITTED THE FOLLOWING PROPOSED COSTS OF ENGINEERING SERVICES FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT FROM UNION HILL ROAD TO GREENWOOD COURT:

*Construction Engineering & Management	$54,000.00
*Resident Project Representation	$87,500.00
*Record Drawings	$9,200.00
*Miscellaneous Expenses (mileage, etc.)	$5,000.00
TOTAL:	$155,700.00

Mr. Graham requested approval of these proposed costs.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED COSTS OF ENGINEERING SERVICES SET FORTH BY PBS&J IN THE AMOUNT OF $155,700.00 FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT FROM UNION HILL ROAD TO GREENWOOD COURT. All members present voted for the motion.

BILL GRAHAM NOTED THAT SUB-CONSULTANT FEES (FOR COMPACTION TESTING) FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT ARE NOT INCLUDED IN THE $155,700.00 ESTIMATE SET FORTH BY PBS&J. Mr. Graham noted that these fees, estimated at $6000.00, would be billed directly to the Authority. Mr. Graham stated that the compaction testing would only be performed if requested by the State.
BILL GRAHAM REPORTED THAT THE AUTHORITY WOULD BE REPLACING APPROXIMATELY 600 FEET OF WATER LINE ON JAMERSON ROAD BETWEEN SOUTH CHEROKEE LANE AND TRICKUM ROAD. Mr. Graham noted an approximate cost of $7500.00 for materials for this project, and noted that this scope of work would be done in-house by Authority staff.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM PAMELA CARNES, PRESIDENT OF THE CHEROKEE COUNTY CHAMBER OF COMMERCE. In this correspondence, Ms. Carnes stated that on behalf of the Cherokee County Chamber, she would like to thank the CCWSA for their long-term support of the Chamber and its programs. Specifically, she would like to thank the CCWSA Board of Directors for their continued support as the Chamber’s Local Sponsor for the Regional Business Coalition (RBC). Ms. Carnes noted that she appreciated the Authority’s $1500.00 sponsorship in 2009, and would appreciate the same support in 2010.Ms. Carnes noted that the work of the RBC benefits Cherokee County both locally and regionally. The CCWSA’s past and anticipated contribution greatly benefits the ongoing work of the RBC on vital issues such as water quality. Also, through participation on the RBC Policy Board, the Chamber and all of Cherokee County have been well represented.MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO APPROVE THE $1500.00 SPONSORSHIP AS THE CHAMBER’S LOCAL SPONSOR FOR THE REGIONAL BUSINESS COALITION (RBC). All members present voted for the motion.
TOM HEARD REPORTED CONCERNING THE PROPOSED STANDARD UTILITY AGREEMENT BETWEEN THE AUTHORITY AND GDOT CONCERNING REMOVAL OF THE SR 20 ASBESTOS WATER LINE. Mr. Heard noted that Authority counsel has prepared a letter to Gerald Ross, Chief Engineer of the Georgia Department of Transportation, concerning the GDOT Hwy. 20 Passing Lane Project. Mr. Heard also presented the proposed Standard Utility Agreement and Resolution between the Authority and GDOT.MOTION BY STEVEN WOODRUFF AND SECOND BY BUZZ AHRENS TO APPROVE THE EXECUTION OF THE LETTER TO GERALD ROSS OF GDOT, AS WELL AS THE EXECUTION OF THE STANDARD UTILITY AGREEMENT AND RESOLUTION. THIS RESOLUTION NOTES THAT IT IS RESOLVED BY THE CHAIRMAN AND BOARD OF CCWSA THAT THE AGREEMENT, RELATIVE TO PROJECT STP00-0012-01(107), P.I. 632790, TO PROVIDE CLIMBING LANES ON SR 20 FROM UNION HILL ROAD TO GREENWOOD COURT IN CHEROKEE COUNTY, AND THAT MR. GARY WINCHESTER AS CHAIRMAN AND MR. TOM HEARD AS GENERAL MANAGER ARE THEREBY AUTHORIZED AND DIRECTED TO EXECUTE THE SAME FOR AND IN BEHALF OF SAID BY THE CHAIRMAN AND THE BOARD OF CCWSA. PAYMENT IN THE AMOUNT OF $220,176.00, AS APPROVED AT THE 2/22/10 BOARD MEETING, WILL BE FORWARDED TO GDOT ALONG WITH THE LETTER, STANDARD UTILITY AGREEMENT, AND RESOLUTION. Members Woodruff, Ahrens, Martin, and Wilbanks voted for the motion. Member Wilmarth voted against the motion. Motion passed 4-1.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING THE POTENTIAL ACQUISITION OF REAL ESTATE. All members present voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.
MOTION BY STEVEN WOODRUFF AND SECOND BY BUZZ AHRENS TO APPOINT CHRIS WILBANKS AS TEMPORARY SECRETARY DUE TO THE ILLNESS OF SECRETARY GENE CORNELISON. All members present voted for the motion.MOTION BY BUZZ AHRENS AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

The meeting adjourned at 11:00 A.M.

February 2010

sclark — Wed, 31 Mar 2010 15:26:19 +0000

BOARD MEETING DATE: February 22, 2010 ~ 4:00 P.M.

PERSONS PRESENT: Buzz Ahrens, Gene Cornelison, Eric Wilmarth, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Ryan Sarks, Clint Blackwell, Dwayne Fowler, Randy Mitchell, Mike Venters, Dwight Turner, Dan Carson, Sharon Clark, Jeff Hooper, Ron Banks, Craig Ferguson, Edward Kobs, and Bill Johnson.

Buzz Ahrens, Vice-Chairman, called the meeting to order in the absence of Chairman Gary Winchester, who is recovering from surgery.

AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
TOM HEARD REPORTED CONCERNING CORRESPONDENCE RECEIVED FROM PHIL ROBERTSON, PRESIDENT OF AIR ACRES PROPERTY OWNERS. In this correspondence, Mr. Robertson stated that he is requesting a refund of the charges CCWSA has assessed to Air Acres Property Owners in regards to a flood repair project that Air Acres has undertaken. As many places in south Cherokee County were flooded last September, so was the airpark at Air Acres. Mr. Robertson noted that a culvert running under the runway was severely damaged and in need to emergency repair. Mr. Robertson noted that a contractor came out the next day with heavy equipment to shore up this area until Air Acres could come up with a permanent plan for repair. Mr. Robertson stated that Air Acres was able to decide on a course of action, secure a contractor, and arrange financing within a few weeks.
Mr. Robertson further noted that the contractor contacted Cherokee County immediately to receive permission to proceed with replacement of the culvert. Mr. Robertson noted that the county officials were aware of this predicament and eager for Air Acres to begin. Air Acres then contacted utilities to mark their lines. Mr. Robertson noted that this is where the project came to a stop. Mr. Robertson stated that CCWSA informed Air Acres that the Authority’s main water line ran down the runway and that this main water line was made of plastic. To expose this pipe, it would have to be replaced with a metal pipe. Mr. Robertson stated that he had been informed by CCWSA that CCWSA would perform this work at no cost to Air Acres. Mr. Robertson also noted that he had been informed by CCWSA that CCWSA was backed up with work at the time, due to the recent flooding, until late January. Air Acres then arranged with the contractor to leave some equipment on-site in case of further emergencies.

Mr. Robertson further noted that a few weeks ago, CCWSA informed Air Acres that the Authority was ready to proceed with the line replacement, and noted that $3900.00 was due to the Authority as a fee for these services. Mr. Robertson stated that Air Acres has paid this fee under duress, as they could no longer delay the repair. Air Acres feels that this unanticipated charge is not justified.

Mr. Robertson feels that Air Acres was verbally told there would be no cost for this line replacement, that the main line is the property of CCWSA running to a fire hydrant, and that this plastic main line would have originally been a metal line. Mr. Robertson feels that placing a plastic main line over a galvanized culvert placed Air Acres in this situation. While this culvert has lasted 30 plus year, it is not realistic to believe it will never need replacement.

Mr. Robertson stated that a 30’ x 15’ hole was left by erosion due to the flood on the east side of the runway. Mr. Robertson feels that if this damage had happened on the west side of runway, (where the water line lays), CCWSA’s main water line would have failed. This would have been another area where flood waters caused damage to the CCWSA system and repaired accordingly. Mr. Robertson feels that, by repairing this culvert, Air Acres is protecting CCWSA’s main water line.

Mr. Robertson concluded that this damage is the result of record flooding in south Cherokee County, exceeding records set in 1919. Mr. Robertson stated that the residents of Air Acres are trying to be responsible neighbors. He noted that Air Acres consists of approximately twenty customers of CCWSA, which are located next door to the Authority’s Fitzgerald Creek Treatment Facility. Mr. Robertson requests that the Authority honor its original proposal to bring the pipe up to standards that will allow Air Acres to repair the flood damage. Mr. Robertson also requested that the Authority refund the $3900.00 fee to Air Acres.

Tom Heard noted that Edward Kobs and Bill Johnson are present to discuss the Air Acres issue.

Mr. Johnson noted that he is disappointed in the actions of the CCWSA Board from a commitment standpoint, and noted that Air Acres waited on this project because they were under the impression that the Authority would perform this scope of work at no charge to Air Acres.

Mr. Johnson and Mr. Kobs could not provide information regarding who among Authority staff had indicated that there would be no charge for this scope of work.

Tom Heard noted that the Authority does not have a permanent easement on this property, and noted that the Authority’s legal counsel could address any issues regarding master meters or easement conflicts with regard to this property.

MOTION BY ERIC WILMARTH AND SECOND BY GENE CORNELISON TO TABLE THIS ISSUE UNTIL LATER IN THE MEETING WHEN AUTHORITY LEGAL COUNSEL IS PRESENT. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM LEONARD JACKLETT, PRESIDENT AND OWNER OF JACKLETT CONSTRUCTION, INC. In this correspondence, Mr. Jacklett noted that he is the owner of White Oak Lake Subdivision, which is located in the southeast corridor of Cherokee County off of Lower Union Hill Road. Mr. Jacklett noted that he had been notified of a water leak at the subdivision, and stated that the leak was not apparent through daily inspections because it was running into a creek. The main water line into the regulator was frozen and broken, even though Jacklett Construction followed the County’s guidelines with the approved water main cover and installation. Mr. Jacklett noted that he had challenged the pipe that was broken when it was being installed by CCWSA code regarding the above ground method of the backflow preventer.
Mr. Jacklett noted that these preventers should be allowed to be installed in a box below ground, as opposed to above ground.
Mr. Jacklett stated that Jacklett Construction had shut the water off at the main regulator. Mr. Jacklett is now in receipt of a bill from CCWSA in the amount of $518.20 for the period 12/14/09-01/18/10, and is requesting assistance with this bill. Mr. Jacklett noted that there are currently no homeowners living at the site.

Dwight Turner noted this meter is a commercial meter.

Rick Dobbs noted that the meter has been tested twice.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO ABIDE BY EXISTING POLICY AND DENY THE REQUEST MADE BY JACKLETT CONSTRUCTION. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMERS CRAIG AND RITA WILLIAMS. In this correspondence, Mr. Williams noted that he had discovered that a valve in his backyard had been running due to a busted sprinkler pvc pipeline. Mr. Williams noted that approximately 71,000 gallons of water ran out of the line before Mr. Williams became aware of the problem. Mr. Williams noted that he has two accounts with the Authority, and noted that the leak was coming from the sprinkler line. Mr. Williams requested assistance with his current bill of $420.00.
Dwight Turner noted that he had informed Mr. Williams that the Authority does not provide adjustments for sprinkler meters, and offered to set up a payment plan for Mr. Williams. This was unacceptable to Mr. Williams.

MOTION BY GENE CORNELISON AND SECOND BY ERIC WILMARTH TO ABIDE BY EXISTING POLICY AND DENY THE REQUEST MADE BY CRAIG AND RITA WILLIAMS. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER CYNTHIA LYLES, IN WHICH MS. LYLES IS DISPUTING CHARGES INCURRED FROM A BROKEN WATER PIPE. In this correspondence, Ms. Lyles noted that she has made several phone calls explaining the financial hardship she is facing due to the broken water pipe. Ms. Lyles noted that she had been contacted by Dwight Turner, who informed her that her account had been given a one month leak adjustment in the amount of $1399.25, as well as a second month leak adjustment in the amount of $819.80. Ms. Lyles requested further assistance with this bill.
Dwight Turner noted that this meter was initially read on Friday, January 15, 2010. At that time, the initial high consumption was discovered, and the Authority, in order to verify the accuracy of the reading, sent a work order to Bermex to reread the meter. Upon receipt of a confirmation of the reading from Bermex on Tuesday, January 19^th, a leak letter detailing the high consumption was sent to the customer.

Mr. Turner noted that, in lieu of this issue, the Authority has revised its procedures regarding notification to customers that have high consumption readings, which could indicate a possible leak. Mr. Turner noted that Authority staff is now, on a daily basis, rereading meters that have consumption higher than 30,000 gallons. Once the readings are verified, Authority staff will attempt to discuss the reading with the customer. If the customer is unavailable, water service may immediately be disconnected and a doorhanger placed at the customer’s home to inform the customer that a possible leak may exist.

Mr. Turner noted that this procedure should help to minimize the Authority’s loss due to leaks.

Tom Heard recommended that Ms. Lyles be credited the amount of water going through the meter from the time the initial reading occurred to the time that the customer was notified of the leak.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO FURTHER ADJUST MS. LYLE’S BILLING BASED UPON THE LAG TIME FROM WHEN THE METER WAS READ UNTIL THE CUSTOMER WAS NOTIFIED OF THE LEAK. All members present voted for the motion.
MIKE VENTERS REQUESTED APPROVAL OF A CONTRACT EXTENSION WITH ERTH PRODUCTS, LLC FOR SLUDGE PROCUREMENT SERVICES (ATTACHED). Mr. Venters noted that the current pricing of $43.00 per wet ton would remain in place, and noted that, pending approval, the term of the contract would be effective 2/28/10 for three one-year terms which are annually renewable ending 2/27/2011, 2/27/2012, and 2/27/2013.
MOTION BY GENE CORNELISON AND SECOND BY STEVEN WOODRUFF TO APPROVE THE CONTRACT EXTENSION WITH ERTH PRODUCTS, LLC FOR SLUDGE PROCUREMENT SERVICES. All members present voted for the motion.
IN LIEU OF PROPOSED SENATE BILL 370, DAVID KUBALA NOTED THAT VARIOUS AUTHORITY STAFF MEMBERS HAVE DEVELOPED DOCUMENTATION OF THE AUTHORITY’S WATER EFFICIENCY PROGRAM. Mr. Kubala presented the following precepts of the program:
   * Minimizing water loss/non-revenue water is a continuum, not a discrete project.

   * Water efficiency maximization is a team effort.

   * Water efficiency is an internal challenge, not an external competition.

   * Major improvements in system efficiency come by accounting for and measuring all water use (to the extent possible).

Mr. Kubala reported concerning the CCWSA team areas of concentration, leak loss calculations, fire department water usage, meter management procedures, and the IWA-AWWA water audit.

Mr. Kubala noted that the Authority would present this information to the EPD on March 9, 2010. Mr. Kubala distributed information concerning the Authority’s annual unaccounted-for water percentage, real loss water volume, infrastructure leakage index, non-revenue water percent by volume, and non-revenue water volume.

Nancy Martin commended Authority staff for the compilation of this data that will be presented to the EPD.
MOTION BY GENE CORNELISON AND SECOND BY ERIC WILMARTH TO APPROVE THE 1/25/10 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,198,212.00 below budget projections for the period ending 12/31/09. Mrs. Williams reported that total operating expenses are approximately $377,213.00 below budget projections for the same period. Mrs. Williams reported a year to date net loss of -$733,731.00 for the period ending 12/31/09.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.47 MGD for the month of February at the Etowah River Water Treatment Facility. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.443 MGD at the Rose Creek facility, and an average daily treatment of 4.335 MGD at the Fitzgerald Creek facility.
MIKE VENTERS REPORTED THAT A WASTEWATER SPILL IN THE AMOUNT OF 1800 GALLONS HAD OCCURRED ON 2/16/10 AT 420 PINTAIL COURT IN CANTON. Mr. Venters noted that the cause of the spill was due to debris blocking the sewer line. Mr. Venters noted that the problem has been corrected and was reported to the EPD.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT THE AUTHORITY IS IN RECEIPT OF A PROPOSED STANDARD UTILITY AGREEMENT BETWEEN THE AUTHORITY AND GDOT FOR THE HWY. 20 WATER LINE REMOVAL PROJECT.
Tom Roach noted that he has reviewed the proposed agreement, and cautioned the Board regarding approval due to potential inaccuracies contained within the agreement. Mr. Roach also noted that the time schedule for this project could be delayed if the Authority chooses to revise and resubmit the agreement.

MOTION BY STEVEN WOODRUFF AND SECOND BY GENE CORNELISON TO APPROVE THAT THE AUTHORITY REMIT PAYMENT IN THE AMOUNT OF $220,176.00 TO THE GEORGIA DEPARTMENT OF TRANSPORTATION FOR THE REMOVAL OF THE CEMENT ASBESTOS WATER LINE ON HWY. 20. THE PROPOSED AGREEMENT WILL REMAIN UNEXECUTED AT THIS TIME. All members present voted for the motion.
BILL GRAHAM REPORTED THAT THE CITY OF NELSON AND CHEROKEE COUNTY FIRE AND EMERGENCY SERVICES ARE REQUESTING THAT THE AUTHORITY PLACE A FIRE HYDRANT AT 279 DOGWOOD PASS IN NELSON. Mr. Graham noted that this request lies within the Authority’s standard specifications.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE REQUEST OF THE CITY OF NELSON AND CHEROKEE COUNTY FIRE AND EMERGENCY SERVICES FOR PLACEMENT OF A FIRE HYDRANT AT 279 DOGWOOD PASS IN NELSON. All members present voted for the motion.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REPORTED CONCERNING CORRESPONDENCE RECEIVED FROM DIANE MINICK, DIRECTOR OF THE UPPER ETOWAH RIVER ALLIANCE. In this letter, Ms. Minick stated that on behalf of the Upper Etowah River Alliance, she would like to thank the Authority for supporting the UERA over the years and for providing funds for Authority employee Lori Forrester to use to support the UERA’s educational activities. Ms. Minick also extended appreciation for the Authority continuing to provide time for Lori Forrester and Jennifer Lowe to work with the UERA and provide educational presentations to hundreds of children throughout the county. Ms. Minick stated that Lori Forrester has been an exemplary Education Committee leader and has worked hard to expand the offerings made available to the teachers and spread the Adopt-A-Stream trainings to more people. Ms. Minick stated that both Ms. Forrester and Ms. Lowe have done much to further citizens’ understanding of the watershed and its problems. Ms. Minick stated that she also appreciates the Authority allowing Dwight Turner to belong to the UERA Board. Ms. Minick also noted that the UERA’s use of the Authority’s Administrative Office Board Room has provided the UERA with a professional atmosphere to meet and discuss Alliance business.
TOM HEARD REPORTED THAT NEGOTIATIONS ARE ONGOING WITH THE CITY OF MOUNTAIN PARK REGARDING THE CITY’S DESIRE TO UTILIZE THE AUTHORITY AS AN EMERGENCY CONNECTION FOR WATER SERVICE. MR. HEARD ALSO NOTED THAT NEGOTIATIONS ARE ONGOING WITH THE CITY OF MOUNTAIN PARK REGARDING SEWER CAPACITY ISSUES.
IT WAS THE CONSENSUS OF THE BOARD TO REVISIT THE AIR ACRES ISSUE AT THIS TIME. The Authority’s legal counsel is now present.
Tom Roach stated that the Authority does not have a legal responsibility to reimburse the $3900.00 fee assessed to Air Acres. Mr. Roach also noted that the Authority may wish to acquire a permanent easement for this property.

Bill Johnson noted that he would speak with representatives of Air Acres regarding this issue.
BUZZ AHRENS NOTED THAT INSERTS REGARDING THE UPCOMING CENSUS ARE BEING PRINTED AND WILL BE INCLUDED IN FUTURE AUTHORITY BILLINGS.
MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion.

The meeting adjourned at 5:55 P.M.

January 2010

sclark — Fri, 26 Feb 2010 19:38:16 +0000

Board Meeting Date: January 25, 2010 ~ 9:00 A.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Gene Cornelison, Eric Wilmarth, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Darrell Caudill, Wesley Banks, Beth Williams, Jeff Hooper, Randy Mitchell, Dan Carson, Mike Venters, Ron Banks, Dwight Turner, Clint Blackwell, Ryan Sarks, Sharon Clark, Jim Carpenter, Craig Ferguson, and William Gantt.

Gary Winchester, Chairman, called the meeting to order.AN INVOCATION WAS GIVEN BY CHRIS WILBANKS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
WILLIAM GANTT, SR. ADDRESSED THE BOARD TO REQUEST PERMISSION FOR DISABLED VETERANS TO HUNT ON THE AUTHORITY’S SHOAL CREEK PROPERTY.
Gary Winchester stated that the Board, at its 1/31/2000 meeting, had voted to allow blanket access to the Boy Scouts and limited access to hunters to walk through this property in order to gain access to the Corps of Engineers property managed by the Department of Natural Resources.

Tom Heard noted that the Authority could have discriminatory issues if certain groups were permitted to hunt on the property while others were denied use of the property.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.
GARY WINCHESTER REPORTED THAT HE IS IN RECEIPT OF CORRESPONDENCE FROM CHEROKEE COUNTY RESIDENT SUZANNE TURNER. Ms. Turner had noted that she is alarmed at the growing number of health concerns proven to be a result of the ingestion of fluoride through drinking water. Ms. Turner requested that that Board review this issue and consider the removal of fluoride in the CCWSA water supply.
Mr. Winchester noted that he had responded to Ms. Turner’s concerns. Mr. Winchester informed Ms. Turner that the Authority’s daily goal is to provide clean, safe drinking water to its customers. Mr. Winchester noted that CCWSA complies with numerous rules and regulations for drinking water designed to be protective of human health. Georgia law requires that all potable water supplies be fluoridated, and the Authority’s water system permit from the Georgia Environmental Protection Division reflects this requirement. The CDC observes that fluoridation of community drinking water is a safe, effective and inexpensive way to prevent tooth decay. The CDC also observes that, like many beneficial vitamins and minerals, fluoride should be taken in the proper amount. The beneficial range for fluoride in drinking water is 0.7-1.2 milligrams per liter. CCWSA’s water is controlled to a fluoride level of 0.8 milligrams per liter, a level on the low side of that range.

Mr. Winchester noted that the Authority has updated its website with a link to the more broadly informative CDC site about drinking water fluoridation.
BUZZ AHRENS REPORTED THAT CHEROKEE COUNTY WOULD LIKE TO SUBMIT AN INSERT REGARDING THE UPCOMING CENSUS, WHICH COULD BE INCLUDED IN FUTURE AUTHORITY BILLINGS. Mr. Ahrens noted that the County would cover any additional costs associated with these inserts.
MOTION BY GENE CORNELISON AND SECOND BY NANCY MARTIN TO AUTHORIZE TOM HEARD TO WORK OUT THE DETAILS REGARDING THE COORDINATION AND IMPLEMENTATION OF THIS PROJECT. All members voted for the motion.
DAN CARSON PRESENTED THE 2007-2008 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $354,744.51 and a total billing to date of $349,739.14.
DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $360,503.74 and a total billing to date of $283,795.05.
DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $86,205.00 and a total billing to date of $4,313.70.
DAN CARSON PRESENTED THE 2009-2010 INFRATEC SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $39,500.00 and a total billing to date of $0.00.
MOTION BY GENE CORNELISON AND SECOND BY ERIC WILMARTH TO APPROVE THE 12/17/09 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO APPROVE THE 1/17/10 CALLED MEETING MINUTES AS PRESENTED. Members Martin, Wilbanks, Woodruff, Cornelison, and Ahrens voted for the motion. Member Wilmarth abstained from voting. Motion passed.
BETH WILLIAMS PRESENTED THE FINANCE REPORT. Ms. Williams reported that total operating revenues are approximately $1,003,325.00 below budget projections for the period ending 11/30/09. Ms. Williams also noted that total operating expenses are approximately $341,886.00 below budget projections for the same period. Ms. Williams reported a year to date net loss of -$604,977.00 for the period ending 11/30/09.
TOM HEARD NOTED THAT, BEGINNING NEXT MONTH AND CONTINUING THEREAFTER ON A MONTHLY BASIS, THE AUTHORITY’S YEARLY UNACCOUNTED FOR WATER REPORT WILL BE INCLUDED IN THE BOARD AGENDA PACKET.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 13.40 MGD for the month of January at the Etowah River Water Treatment Facility. Mr. Blackwell noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.583 MGD at the Rose Creek facility, and an average daily treatment of 4.623 MGD at the Fitzgerald Creek facility.
MIKE VENTERS PRESENTED AN UPDATED SEWER SPILL REPORT. Mr. Venters noted that CCWSA experienced an increase in sewer spills in 2009, (five spills in 2008 as compared to seven spills in 2009), while experiencing a 19% reduction in the total volume of spills. Rainfall totals increased by 40% for the same period. Mr. Venters noted that CCWSA had no major spills in 2009, and noted that the Georgia EPD defines a major spill as a spill that is greater than 10,000 gallons in volume.
Mr. Venters stated that grease-related spills continued to decrease from 2008 to 2009, and noted that grease-related spills have decreased by approximately 50% since the 2007 implementation of the Authority’s Grease Control Program.

Mr. Venters noted a 42% reduction in the average volume of spills from 2008 to 2009 that can be attributed to fast response and proper implementation of Emergency Overflow Response Procedures by construction supervisors and crews, regularly scheduled line inspections by camera crews, continuous maintenance by collection and construction personnel, and precise marking of sewer lines by construction locators for contractors.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #4 FOR THE SR 140 UTILITY RELOCATION PROJECT FROM ARNOLD MILL ROAD TO MOUNTAIN ROAD. Mr. Graham noted that the change order is for the extension of time for final completion of the contract from 7/25/09 to 7/25/10. There is no change in the current contract price, which remains at $821,835.80. Mr. Graham noted that the new water main is installed and has been in-service since April 26, 2009. This time extension will give D & H Construction one month after the road contractor is complete to install valve markers, adjust valve boxes, and adjust meters to grade as necessary.
MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE CONTRACT CHANGE ORDER #4 FOR THE SR 140 UTILITY RELOCATION PROJECT FROM ARNOLD MILL ROAD TO MOUNTAIN ROAD. All members voted for the motion.
BILL GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #1 FOR PHASE TWO OF THE SR 92 UTILITY RELOCATION PROJECT. Mr. Graham noted that the change order is for the extension of time for final completion of the contract from 11/30/09 to 7/30/10. There is no change in the current contract price, which remains at $4,245,568.00. Mr. Graham noted that the reason for the change is due to the fact that the road contractor (C.W. Matthews) is currently completing final grading and grassing. Their contract ended 10/2009. Per discussion with the Georgia DOT, C.W. Matthews will not receive an official time extension. The DOT’s estimate is that C.W. Matthews will be complete by June 2010. The new water main is installed and has been in-service since October 1, 2008 (prior to the substantial completion date of February 28, 2009). The time extension will give Mid-South Builders one month after the road contractor is complete to adjust valve boxes and meters to grade as necessary.
MOTION BY ERIC WILMARTH AND SECOND BY GENE CORNELISON TO APPROVE CONTRACT CHANGE ORDER #1 FOR PHASE TWO OF THE SR 92 UTILITY RELOCATION PROJECT. All members voted for the motion.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT PILGRIMS PRIDE HAS CONTACTED THE AUTHORITY FOR A DETERMINATION OF THE DEPOSIT AMOUNT REQUIRED BY THE AUTHORITY FOR PILGRIMS PRIDE, IN LIEU OF PILGRIMS PRIDE COMING OUT OF BANKRUPTCY.
MOTION BY CHRIS WILBANKS AND SECOND BY GENE CORNELISON TO CHARGE PIGRIMS PRIDE ONE MONTH’S DEPOSIT (BASED UPON MONTHLY AVERAGE CONSUMPTION) TEMPORARILY UNTIL THE BOARD HAS ADEQUATE TIME TO MAKE A FORMAL POLICY REGARDING METERS THAT ARE 4” OR GREATER. Members Wilbanks, Cornelison, Martin, Ahrens, and Wilmarth voted for the motion. Member Woodruff abstained from voting.

ERIC WILMARTH THEN OFFERED AN AMENDMENT TO THE PRECEEDING MOTION. MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO RETAIN THE DEPOSIT CURRENTLY IN PLACE, WHICH INCLUDES THE ADDITIONAL DEPOSIT MADE AT THE ONSET OF BANKRUPTCY. THE BOARD WILL RESEARCH THE IDEA OF ESTABLISHING A FORMAL POLICY REGARDING METERS OF THIS TYPE. Chris Wilbanks accepted this amendment to his previous motion. Members Wilmarth, Martin, Wilbanks, Ahrens, and Cornelison voted for the motion. Member Woodruff abstained from voting. Motion passed.
BUZZ AHRENS NOTED THAT HE HAD INQUIRED ABOUT THE CULVERT COLLAPSE AT AIR ACRES SUBDIVISION. Bill Graham noted that a 6” pvc water main runs parallel to the runway at Air Acres. Tom Heard and Bill Graham had informed Mr. Ahrens that the line was installed during the 1970s and is not on the road right-of-way, and exists in a prescriptive easement. A culvert existed that crossed perpendicular under the runway. The culvert has been collapsed for some amount of time. During the September flooding, water was backed up from the collapsed pipe and caused flooding in the area of the County road. The County advised Air Acres that they would need to repair the pipe. The pipe is deep and would require a 30’ wide trench at ground level to replace under the runway.
Mr. Graham had met with the contractor for the culvert pipe installation, and was advised that the trench would have to remain open for an extended period during construction. Mr. Graham suggested that the easiest way to maintain water service during construction would be to install a steel casing for the water main, which would allow it to free span the open trench during construction.

Mr. Graham noted that the Authority had requested reimbursement from Air Acres for changing the existing pipe from pvc to steel. Mr. Graham noted that the Authority could install a 6” steel pipe at a distance of 50 feet long, at an estimated cost of $3900.00.

Mr. Graham noted that the Authority has not received payment from Air Acres at this time, and noted that when payment occurs, the Authority’s construction crew could begin replacement of the pvc piping with steel piping.
BILL GRAHAM REPORTED THAT THE SR 20 UTILITY RELOCATION PROJECT WOULD BE BID ON 3/4/10.
MOTION BY BUZZ AHRENS AND SECOND BY NANCY MARTIN TO ADJOURN. All members voted for the motion.

The meeting adjourned at 10:30 A.M.

January 2010 – Called Meeting

sclark — Mon, 25 Jan 2010 22:05:18 +0000

Called Meeting Date: January 7, 2010 ~ 3:00 P.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, Janice Henderson, Tom Roach, Wesley Banks, Beth Williams, Melanie Stephens, Bryce Holcomb, Matt Nichols, and Sarah Belcher.

GARY WINCHESTER, CHAIRMAN, CALLED THE MEETING TO ORDER AND NOTED THAT THE PURPOSE OF THE MEETING IS FOR THE DISCLOSURE OF THE FINAL RESULTS FOR THE REFUNDING OF THE SERIES 1997, 1998, AND 2001 BONDS.
MR. HOLCOMB ALSO REPORTED THAT ON 1/6/10, THE AUTHORITY SUCCESSFULLY LOCKED IN FAVORABLE INTEREST RATES AND GENERATED SIGNIFICANT SAVINGS BY REFUNDING THE SERIES 1997, 1998 AND PORTIONS OF THE SERIES 2001 BONDS. Mr. Holcomb noted that, in fact, the results of the final verified numbers far exceed the results of the refunding analysis that the Authority reviewed on September 23, 2009.

Mr. Holcomb reported the following verified final numbers:

•     Delivery date of 1/27/10, as compared to 11/1/09 from the 9/23/09 analysis

•     Series 1997, 1998, and 2001 refunded, as compared to Series 1997 and 1998 from the 9/23/09 analysis

•     Total refunded par amount of $39,645,000.00, as compared to $25,695,000.00 from the 9/23/09 analysis

•     Total refunding par amount of $39,710,000.00, as compared to $25,855,000.00 from the 9/23/09 analysis

•     True interest cost of 3.98%, as compared to 4.28% from the 9/23/09 analysis

•     Present value savings of $2,196,147.00, as compared to $1,466,012.00 from the 9/23/09 analysis

•     Present value savings as a percentage of refunded bonds of 5.54%, as compared to 5.71% from the 9/23/09 analysis

Mr. Holcomb noted that the Authority’s healthy reserve levels had assisted the Authority in maintaining its Aa3 bond rating with Moody’s and AA- bond rating with Standard & Poor’s, which aided in this refunding.

Mr. Holcomb noted that a call notice will be sent out after the bond closing on 1/27/10, and noted that the Authority, on 1/5/10, had directed US Bank to subscribe for U.S. Treasury State and Local Government Series (SLGS) securities, which will be wired into US Bank.

Tom Roach noted that the results given by Mr. Holcomb are net of all fees.

MATT NICHOLS OF SUTHERLAND, ASBILL & BRENNAN PRESENTED THE SERIES 2010 BOND RESOLUTION AND BOND PURCHASE AGREEMENT.CHAIRMAN WINCHESTER APPOINTED STEVEN WOODRUFF AS INTERIM SECRETARY IN THE ABSENCE OF GENE CORNELISON.MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO AUTHORIZE STEVEN WOODRUFF TO SIGN THE SERIES 2010 BOND RESOLUTION AND BOND PURCHASE AGREEMENT. All members present voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO APPROVE THE SERIES 2010 BOND RESOLUTION AND BOND PURCHASE AGREEMENT. GARY WINCHESTER, CHAIRMAN, IS AUTHORIZED TO SIGN THESE DOCUMENTS. All members present voted for the motion.

BRYCE HOLCOMB OF CITIGROUP REPORTED THAT ON 1/6/10, CITIGROUP SUCCESSFULLY MARKETED AND PRICED THE AUTHORITY’S REVENUE REFUNDING BONDS, SERIES 2010. Mr. Holcomb noted that the aggressive pricing helped achieve significant cash flow savings for the Authority. Mr. Holcomb reported a total savings of $3,041,958.00, net present value savings of $2,196,147.00, and net present value savings as a percentage of refunded bonds of 5.54%.
MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion.

The meeting adjourned at 3:40 p.m.

December 2009

sclark — Mon, 25 Jan 2010 21:22:12 +0000

Board Meeting Date: December 17,2009 ~ 4:00 P.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Gene Cornelison, Eric Wilmarth, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, Janice Henderson, David Kubala, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Jeff Hooper, Dan Carson, Melissa Darvish, Beth Williams, Chris Evans, Randy Mitchell, Dwayne Fowler, Rick Dobbs, Dwight Turner, Clint Blackwell, Ron Banks, and Craig Ferguson.

Gary Winchester, Chairman, called the meeting to order.

AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO AMEND THE 12/17/09 AGENDA TO INCLUDE A PROCLAMATION OF RETIREMENT. All members voted for the motion.GARY WINCHESTER READ A PROCLAMATION OF RETIREMENT FOR JANICE HENDERSON, WHO IS RETIRING AT THE END OF THE YEAR AFTER 31+ YEARS OF SERVICE.MOTION BY GENE CORNELISON AND SECOND BY BUZZ AHRENS TO APPROVE THE PROCLAMATION OF RETIREMENT FOR JANICE HENDERSON. All members present voted for the motion.
DAN CARSON PRESENTED THE 2007-2008 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $354,744.51 and a total billing to date of $348,739.14.
DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $360,503.74 and a total billing to date of $264,088.11.
DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $51,075.00 and a total billing to date of $900.00.
DAN CARSON REPORTED THAT THE 2009-2010 BROWN & CALDWELL GENERAL SERVICES CONTRACT IS NOT SIGNED AT THIS TIME.
DAN CARSON REPORTED NO TASKS TO DATE FOR THE INFRATEC SERVICES CONTRACT UPDATE.
DAN CARSON PRESENTED AN UPDATED FUTURE PROJECTS LISTING (ATTACHED) FOR THE AUTHORITY’S CAPITAL IMPROVEMENTS PROGRAM. Mr. Carson requested approval for the Authority to proceed with the design and bidding process for the Rose Creek rehabilitation projects (Items 8 & 9)MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO APPROVE THAT AUTHORITY STAFF PROCEEDS WITH DESIGN AND BIDDING FOR THE ROSE CREEK REHABILITATION PROJECTS. All members voted for the motion.
DWIGHT TURNER REFERENCED A LETTER RECEIVED FROM AUTHORITY CUSTOMER DEBORAH BLOOM. In this letter, Ms. Bloom noted that she is disputing a water bill for services rendered from 8/6/09 – 9/2/09 in the amount of $485.56. Ms. Bloom noted that she has never received such a large bill. Ms. Bloom further noted that she had contacted the Authority at the end of June and requested that her service be terminated on 7/30/09. Ms. Bloom noted that the Authority had erroneously cut off her service on 6/30/09. However, Authority records indicate that Ms. Bloom, on 6/23/09, scheduled disconnection of service for 6/30/09. It is standard procedure of the CCWSA Customer Service Department to schedule disconnections no more than two weeks from the requested date for disconnection.The Authority reestablished Ms. Bloom’s service effective 7/2/09. Ms. Bloom’s deposit was debited to her account.
Gaye Blackwell, Customer Service Manager, informed Ms. Bloom on 7/2/09 that when Ms. Bloom is ready to close her account, she should contact the Authority at least one day prior to the day she desires for the service to be disconnected.

The Authority received no further contact from Ms. Bloom until 9/22/09, at which time her balance due was $485.56 for services rendered from 8/6/09 – 9/2/09.

MOTION BY ERIC WILMARTH AND SECOND BY GENE CORNELISON TO DENY THE REQUEST OF DEBORAH BLOOM FOR RELIEF FROM HER CURRENT BILL OF $485.56. All members voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY GENE CORNELISON TO APPROVE THE 11/23/09 CALLED MEETING MINUTES AS PRESENTED. All members voted for the motion.
MOTION BY GENE CORNELISON AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 11/30/09 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.
JANICE HENDERSON PRESENTED THE FINANCE REPORT. Mrs. Henderson reported that total operating revenues are approximately $422,877.00 below budget projections for the period ending 10/31/09. Mrs. Henderson also reported that total operating expenses are approximately $107,539.00 below budget projections for the same period. Mrs. Henderson noted that income from operations is approximately $315,338.00 below budget projections, and reported a year to date net loss of $275,020.00 for the period ending 10/31/09. Mrs. Henderson noted that it is normal for the Authority to be below projections at this time of year since the budget is divided by twelve months equally.
JANICE HENDERSON PRESENTED A PROPOSED AMENDMENT TO THE FISCAL YEAR 2010 BUDGET (ATTACHED), WHICH INCLUDES AN AMENDMENT TO DEPRECIATION FOR THE WASTEWATER DEPARTMENT. Mrs. Henderson noted that this amendment to depreciation will allow for the inclusion of the Fitzgerald Creek expansion in the 2010 budget. Mrs. Henderson noted that the Authority will continue to meet its bond coverage requirements.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE PROPOSED AMENDMENT FOR THE FISCAL YEAR 2010 BUDGET TO INCLUDE AN ADJUSTMENT TO DEPRECIATION FOR THE WASTEWATER DEPARTMENT FOR INCLUSION OF THE FITZGERALD CREEK EXPANSION. All members voted for the motion.
JANICE HENDERSON REPORTED THAT THE AUTHORITY HAS RETAINED ITS “Aa3” BOND RATING WITH MOODY’S RATING AGENCY, AND NOTED THAT ALTHOUGH NO FORMAL RESPONSE HAS BEEN RECEIVED AT THIS TIME FROM STANDARD & POOR’S RATING AGENCY, ALL INDICATIONS POINT TO THE AUTHORITY RETAINING ITS “AA” BOND RATING WITH STANDARD & POOR’S. Mrs. Henderson noted that she expects to receive a formal response from Standard & Poor’s sometime next week.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.44 MGD for the month of December at the Etowah River Water Treatment Facility. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is full at 1189 feet.
CHRIS EVANS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Evans reported an average daily treatment of 2.512 MGD at the Rose Creek facility, and an average daily treatment of 4.436 MGD at the Fitzgerald Creek facility.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT BIDS HAVE BEEN RECEIVED FOR THE BRAMBLE OAK SUBDIVISION WATER MAIN REPLACEMENT PROJECT. Mr. Graham noted that the low bid received was from D & H Construction, Inc. in the amount of $595,340.85. Mr. Graham noted the engineering estimate for this project is $650,000.00. Mr. Graham recommended approval of the low bid.MOTION BY GENE CORNELISON AND SECOND BY BUZZ AHRENS TO APPROVE THE LOW BID OF D & H CONSTRUCTION, INC. IN THE AMOUNT OF $595,340.85 FOR THE BRAMBLE OAK SUBDIVISION WATER MAIN REPLACEMENT PROJECT. All members voted for the motion.
BILL GRAHAM REPORTED THAT BIDS HAVE BEEN RECEIVED FOR THE MOUNTAIN PARK ROAD AND CARDINAL COVE WATER MAIN REPLACEMENT PROJECT. Mr. Graham reported that the low bid received was from D & H Construction, Inc. in the amount of $134,978.55. Mr. Graham noted the engineering estimate for this project is $179,000.00. Mr. Graham recommended approval of the low bid.MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE LOW BID OF D & H CONSTRUCTION, INC. IN THE AMOUNT OF $134,978.55 FOR THE MOUNTAIN PARK ROAD AND CARDINAL COVE WATER MAIN REPLACEMENT PROJECT. All members voted for the motion.
BILL GRAHAM REPORTED THAT THE AUTHORITY HAS RECEIVED A REQUEST FROM THE CITY OF MOUNTAIN PARK FOR PARTICIPATION IN THE CARDINAL COVE LINE IN THE AMOUNT OF $10,000.00. Bill Graham and Tom Heard noted that they would draft a letter of response to the City of Mountain Park.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE PROPOSED 2010 BOARD MEETING CALENDAR IS INCLUDED IN THE BOARD AGENDA PACKETS.
TOM HEARD NOTED THAT THE PIKE’S NURSERY ISSUE IS NOW RESOLVED.
GARY WINCHESTER RECOGNIZED JIM CARPENTER, WHO IS NOW RETIRED FROM PBS&J.
MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members voted for the motion.The meeting adjourned at 5:00 P.M.

November 2009

sclark — Fri, 22 Jan 2010 22:36:38 +0000

Board Meeting Date: November 30, 2009 ~ 9:00 A.M.

PERSONS PRESENT: Buzz Ahrens, Gene Cornelison, Eric Wilmarth, Nancy Martin, Steven Woodruff, Chris Wilbanks, Tom Heard, Janice Henderson, David Kubala, Bill Graham, Tom Roach, Jim Carpenter, Wesley Banks, Clint Blackwell, Rick Dobbs, Dwayne Fowler, Mike Venters, Dan Carson, Randy Mitchell, Dwight Turner, Ryan Sarks, Jeff Hooper, Ron Banks, Gaye Blackwell, Beth Williams, Craig Ferguson, Gene Hobgood, and Debra Carpenter.

Buzz Ahrens, Vice-Chairman, called the meeting to order.

AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER KEN TORTORELLO. In this letter, Mr. Tortorello stated that 2009 had been a bad year for his business. Therefore, he is requesting a refund in the amount of $50.00 for reconnection of his water service.MOTION BY GENE CORNELISON AND SECOND BY ERIC WILMARTH TO ABIDE BY EXISTING POLICY AND DENY THIS REQUEST. All members present voted for the motion.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO AMEND THE 11/30/09 AGENDA TO INCLUDE A REQUEST FROM THE ZION TEMPLE CHURCH OF GOD. All members present voted for the motion.
DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM SAM WRIGHT, CHURCH CLERK OF THE ZION TEMPLE CHURCH OF GOD. In this letter, Mr. Wright stated that the church had been notified by the Authority of a substantial increase in the church’s average monthly water usage, which could possibly be the result of a water leak at the church. Mr. Wright stated that, upon investigation, it was discovered that the church had a toilet that was still running after it was flushed. Mr. Wright stated that he feels that this problem alone would not result in the total usage of 34,000 gallons for the month of October. Mr. Wright stated that the problem with the toilet had been fixed, and now he is requesting that an adjustment be made on the church’s water bill. Mr. Wright also requested that the Authority recheck the church’s meter to confirm that the meter reading is correct, and not confused with any other meter in the surrounding area.Dwight Turner noted that the church had subsequently been notified by Gaye Blackwell, Customer Service Supervisor, that in regard to Mr. Wright’s request for a bill adjustment, no adjustment could be given. The only time a discount is given due to water loss is when the service line breaks. This is the line going from the meter to the building. No adjustments are given when a fixture fails. Ms. Blackwell had stated that since this is a church and no one was on the premises for much of any given month, she suggested that the water be turned off at the meter when the church was vacant. This would prevent a large bill due to a toilet that would not shut off.Ms. Blackwell had also noted that after review of adjacent accounts, she has determined that meter readings of adjacent accounts are drastically different and could not have been confused with the meter reading for the church.Mr. Turner noted that Mr. Wright subsequently had notified the Authority that he feels that the Authority is being unfair by not making an adjustment since the problem was fixed quickly. Therefore, Mr. Turner requests that the Board take action with regard to this issue.
MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO DENY THE REQUEST FROM ZION TEMPLE CHURCH OF GOD FOR AN ADJUSTMENT ON THEIR WATER BILL. All members present voted for the motion.
JEFF HOOPER PRESENTED A PROPOSED UNDERGROUND EASEMENT FROM CCWSA TO THE GEORGIA POWER COMPANY REGARDING THE TRACT OF LAND OWNED BY CCWSA LOCATED ON THE NORTHWEST SIDE OF UNIVETER ROAD (PARCEL #15-N19-181) IN CANTON, GEORGIA IN LAND LOT 99 OF THE 15^TH DISTRICT, 2^ND SECTION OF CHEROKEE COUNTY, GEORGIA. Mr. Hooper noted that this proposed easement has been reviewed and approved by Authority counsel.MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE GEORGIA POWER EASEMENT. All members present voted for the motion.
MOTION BY ERIC WILMARTH AND SECOND BY GENE CORNELISON TO APPROVE THE 10/26/09 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.
BUZZ AHRENS REVIEWED THE FOLLOW-UP ITEMS FROM THE 10/26/09 BOARD MEETING:

1) GAYE BLACKWELL, CUSTOMER SERVICE SUPERVISOR, PRESENTED PROPOSED REVISIONS TO THE AUTHORITY’S CUSTOMER SERVICE AND LEAK ADJUSTMENT POLICIES (ATTACHED).MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSED REVISIONS TO THE AUTHORITY’S CUSTOMER SERVICE AND LEAK ADJUSTMENT POLICIES, EFFECTIVE 11/30/09. All members present voted for the motion.
JANICE HENDERSON REPORTED THAT BRYCE HOLCOMB OF CITIGROUP IS CONTINUING TO RESEARCH THE IDEA OF REFUNDING THE 1997, 1998, AND 2001 BONDS. Mrs. Henderson noted that no monies have been spent with regard to this refunding at this time.
DEBRA CARPENTER OF DONNER, WEISER & ASSOCIATES PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2009. Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards. Ms. Carpenter also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/09.Nancy Martin extended appreciation of Authority management and staff for their efforts during Fiscal Year 2009.MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE FISCAL YEAR 2009 AUDIT REPORT AS PRESENTED BY DEBRA CARPENTER OF DONNER, WEISER & ASSOCIATES. A COPY OF THE AUDIT REPORT WILL BE FORWARDED TO THE CHEROKEE COUNTY GRAND JURY. All members present voted for the motion.
CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.7 MGD for the month of November at the Etowah River Water Treatment Facility. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is full at 1189 feet.
CLINT BLACKWELL PRESENTED A WATER FLUORIDATION QUALITY AWARD RECEIVED BY THE AUTHORITY FOR 2008 BY THE CENTERS FOR DISEASE CONTROL AND PREVENTION.
MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.461 MGD at the Rose Creek facility, and an average daily treatment of 5.550 MGD at the Fitzgerald Creek facility.
MIKE VENTERS REPORTED THAT A WASTEWATER SPILL OCCURRED ON 11/03/09 AT 5115 WILLOW TARN IN ACWORTH, GEORGIA. Mr. Venters noted that approximately 920 gallons were spilled, and noted that the spill was reported to the EPD.
MIKE VENTERS REPORTED THAT THE FITZGERALD CREEK LAB HAD RECEIVED HONORABLE MENTION DURING THE FALL CONFERENCE OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS.
BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL FOR THE AUTHORITY TO EXTEND AN 8” DIP WATER MAIN FROM CHEROKEE AVENUE (APPROXIMATELY 400 FEET) ONTO HILLSIDE STREET AND CONNECT TO PICKENS STREET AT THE CITY OF NELSON.
MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE EXTENSION OF THE 8” DIP WATER MAIN FROM CHEROKEE AVENUE (APPROXIMATELY 400 FEET) ONTO HILLSIDE STREET AND CONNECT TO PICKENS STREET AT THE CITY OF NELSON. All members present voted for the motion.
BILL GRAHAM PRESENTED A REQUEST FROM DAVID MCCONNELL, MANAGER OF TOTAL DEVELOPMENT, INC. Mr. McConnell requested a three-week extension of the December 5, 2009 deadline for the Stockwood Estates Subdivision Water Main Replacement Project. Mr. McConnell noted this would put substantial completion on December 26, 2009 and final completion on February 2, 2010. Mr. McConnell noted that this extension is necessary to complete the project due to time consuming difficulties locating the existing water line and extensive work-related delays due to excessive/above average rainfall throughout the construction period.MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE THREE WEEK EXTENSION FOR THE STOCKWOOD ESTATES SUBDIVISION WATER MAIN REPLACEMENT PROJECT. All members present voted for the motion.
TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ROBERT JONES, COMMISSIONER OF PICKENS COUNTY. In this correspondence, Commissioner Jones stated that in reviewing records of the Pickens County Water Department for the months since May 2009, he has discovered that the allocation set aside for meter #1616122402 located in Nelson is not meeting Pickens County’s water needs in that area. Therefore, Pickens County has been pulling more than the 170,929 gallons per day. This has resulted in Pickens County paying the surcharge on all excess amounts each day including the volume which Pickens sells back to the Authority at the Jerusalem Road connection. Commissioner Jones is requesting that the allocations for meter #1616109525 (Pickens Street) and meter #0303120695 (Yellow Creek) be allocated to the Nelson meter in order to meet the water needs of Pickens County customers in that area. Commissioner Jones feels this would simplify the accounting since Pickens County’s total allocation would be moved through a single meter. In the event that Pickens County needs to utilize the other meters, Pickens County would know that the surcharge would apply to any volume passing through those two meters.Commissioner Jones stated that he would also like to request the Board’s consideration for increasing the allocation by the volume of water the Authority is purchasing back from Pickens County for Authority customers in Northern Cherokee County. Commissioner Jones feels this would allow Pickens County to serve the water needs of its citizens in the southern end of Pickens County without having to pay the surcharge. Commissioner Jones questioned if it would be possible for the Authority to give Pickens County a credit on the monthly bill for water purchased at the Jerusalem meter.MOTION BY GENE CORNELISON AND SECOND BY CHRIS WILBANKS TO APPROVE THE REQUEST MADE BY PICKENS COUNTY FOR CAPACITY REASSIGNMENT OF PICKENS COUNTY’S ENTIRE WATER CAPACITY ALLOCATION FROM CCWSA SERVICE TO METER #1616122402. THIS REASSIGNMENT WILL BECOME EFFECTIVE WITH THE BILLING CYCLE THAT BEGINS ON 12/05/09. CCWSA WILL EXPECT PAYMENT FOR ANY SURCHARGES INCURRED BY PICKENS COUNTY PRIOR TO THAT DATE. ANY FUTURE VOLUME OF WATER PASSING THROUGH METERS #1616109525 AND #0303120695 WILL BE CHARGED AT THE SURCHARGE RATE UNTIL AND UNLESS ADDITIONAL RESERVED CAPACITY IS ACQUIRED FOR ASSIGNMENT TO THESE METERS BY PICKENS COUNTY OR REALLOCATION OF BASELINE CAPACITY DURING THE NEXT NORMAL FIVE-YEAR CAPACITY ALLOCATION REVIEW IN 2014. PICKENS COUNTY WILL RECEIVE A MONTHLY SERVICE AVAILABILITY/MAINTENANCE CHARGE OF $26.95 FOR ANY OF THE METERS THROUGH WHICH NO WATER VOLUME IS USED. CCWSA ALSO BELIEVES IT MOST APPROPRIATE TO PAY PICKENS COUNTY FOR ANY WATER THE AUTHORITY PURCHASES FROM PICKENS COUNTY AT THE JERUSALEM ROAD METER RATHER THAN CHANGING TO A TRADING MECHANISM. THE AUTHORITY WILL DRAFT A RESPONSE LETTER TO PICKENS COUNTY DETAILING INFORMATION CONTAINED IN THE PRECEEDING MOTION. All members present voted for the motion.
TOM HEARD REFERENCED A LETTER RECEIVED FROM AUTHORITY CUSTOMER DON HUMPHREY IN WHICH MR. HUMPHREY EXTENDED APPRECIATION TO AUTHORITY EMPLOYEES BARRY MCCONNELL AND ROBBIE GRAMLING FOR THEIR ASSISTANCE IN IDENTIFYING AND CORRECTING ISSUES REGARDING MR. HUMPHREY’S SEWER SYSTEM.
THE BOARD EXTENDED THEIR APPRECIATION TO MR. MCCONNELL AND MR. GRAMLING.
MOTION BY STEVEN WOODRUFF AND SECOND BY NANCY MARTIN TO APPROVE THE SCHEDULING OF THE DECEMBER BOARD AGENDA MEETING FOR THURSDAY, DECEMBER 17, 2009 AT 2:30 P.M., AND THE SCHEDULING OF THE DECEMBER BOARD MEETING FOR THURSDAY, DECEMBER 17, 2009 AT 4:00 P.M. All members present voted for the motion.
MOTION BY GENE CORNELISON AND SECOND BY NANCY MARTIN TO ADJOURN. All members present voted for the motion.

The meeting adjourned at 10:40 A.M.

November 2009 – Called Meeting

sclark — Fri, 22 Jan 2010 22:08:30 +0000

Called Meeting Date: November 23, 2009

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Gene Cornelison, Nancy Martin, Chris Wilbanks, Tom Heard, Janice Henderson, David Kubala, Bill Graham, Tom Roach, and Wesley Banks.

Gary Winchester, Chairman, called the Call Meeting to order.

MOTION BY NANCY MARTIN AND SECOND BY GENE CORNELISON TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING POTENTIAL LAND ACQUISITION. All members present voted for the motion.

MOTION BY CHRIS WILBANKS AND SECOND BY NANCY MARTIN TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

MOTION BY GENE CORNELISON AND SECOND BY NANCY MARTIN TO AUTHORIZE AN OFFER OF AN UNDISCLOSED AMOUNT FOR AN UNDISCLOSED PIECE OF PROPERTY (#09-01) AT AN UNDISCLOSED LOCATION. THE AUTHORITY WILL, AT THE TIME OF CLOSING, DISCLOSE INFORMATION PERTAINING TO THIS ISSUE. All members present voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY BUZZ AHRENS TO ADJOURN. All members present voted for the motion.