PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Clint Blackwell, Ryan Sarks, Beth Williams, Dwayne Fowler, Dwight Turner, Mike Venters, Jeff Hooper, Randy Mitchell, Ron Banks, Ken Anderson, Craig Ferguson, and Gil Puffer.

Nancy Martin, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   IT WAS THE CONSENSUS OF THE BOARD TO ADD A RETIREMENT RECOGNITION ITEM TO THE 12/22/11 AGENDA.

3.    NANCY MARTIN, CHAIR, PRESENTED A PROCLAMATION OF RETIREMENT TO AUTHORITY EMPLOYEE KEN ANDERSON FOR MORE THAN 27 YEARS OF SERVICE.

4.   DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER BELINDA ELEBY. In this correspondence, Ms. Eleby stated that she experienced several water leaks that resulted in extremely high water bills during the period July 2011-November 2011. Ms.Eleby further noted that her house has polybutylene pipe and she has attempted to make necessary repairs. Ms. Eleby noted that each time she made a repair, a leak would occur in another location. Ms. Eleby noted that she has voiced her concerns to her insurance company, and she has now replaced her entire water system and rerouted the water piping through the ceiling and replaced the water line from the street to the house.

In this correspondence, Ms. Eleby further noted that she is aware that the Authority makes one adjustment annually for a resident. She requested that the Board review her account and notice that her usage was not normal and the excessive amount was not due to negligence on her part.

Ms. Eleby noted that she had previously requested an adjustment, and the Authority had given an adjustment to her account on the 7/26/11-8/5/11 bill of $112.25.

Dwight Turner stated that Ms. Eleby has been set up for extended payment terms.

Ms. Eleby noted in her correspondence that when she made her prior request for an adjustment, she did not know at that time that the Authority would only make one annual adjustment. Ms. Eleby further noted that the house has been declared a rental property to avoid foreclosure and failure to meet other obligations. The new tenant began taking over the payment of utility bills effective 12/1/11.

Mr. Turner noted that Ms. Eleby requests consideration for another leak adjustment.

THERE WAS NO ACTION TAKEN BY THE BOARD DUE TO THE FACT THAT MS. ELEBY HAS ALREADY RECEIVED AN ADJUSTMENT THIS YEAR.

5.   TOM HEARD PRESENTED A REQUEST FROM SUE GARCIA, DIRECTOR OF THE CHEROKEE COUNTY ANIMAL SHELTER. In this request, Ms. Garcia noted that the Cherokee County Animal Shelter had contacted the Authority in June regarding proposed inserts to be included in the September 2011 water bills. In the correspondence, Ms. Garcia noted that she thought that billing inserts was a service that the Authority provided without charge. Ms. Garcia further noted that the Cherokee County Animal Shelter then received an invoice from CCWSA on 11/14/11 in the amount of $576.44 for the billing inserts. In the correspondence, Ms. Garcia requested that the Animal Shelter be released from this payment.

MOTION BY MIKE BYRD AND SECOND BY STEVEN WOODRUFF TO FORGIVE THIS BILL AND PLACE INTO EFFECT AN INTERNAL POLICY ENSURING THAT THIS ISSUE WILL NOT REOCCUR. All members present voted for the motion.

6.   DWAYNE FOWLER PRESENTED A REQUEST FROM PARKS HUFF OF SAMS, LARKIN & HUFF REGARDING A PROPOSED AMENDMENT OF CCWSA SERVICE AREA BOUNDARY FOR RACETRAC PETROLEUM, INC. In this request, Mr. Huff stated that he represents RaceTrac Petroleum, Inc. in relation to their proposed convenience store at the southeastern intersection of Scott Road and Cumming Hwy., also known as Scott Road on property known as Tax Parcel 25 on Map 14N29. Mr. Huff’s client’s engineer, Mark LeCraw of LeCraw Engineering, Inc., has been in discussions with Canton and CCWSA regarding the best way to service the subject property with sewer and it has been agreed that Canton is the appropriate path. Contemporaneously with the letter, Mr. Huff’s client is asking the City of Canton to accept the subject property into its service area while also asking CCWSA to relinquish this property from its service area.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THAT UPON REQUEST BY THE CITY OF CANTON, THE AUTHORITY WILL RELINQUISH THIS SERVICE AREA. All members voted for the motion.

7.   RYAN SARKS REPORTED THAT, DUE TO LEGISLATIVE CHANGES, THE IRS HAS PROVIDED NOTIFICATION THAT THE AUTHORITY’S VALIC 457-B DEFERRED COMPENSATION PLAN AND GMEBS DEFINED BENEFIT PENSION PLAN MUST BE RESTATED IN ORDER TO ENCOMPASS NEW STATUTORY REQUIREMENTS.

MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO RESTATE THE AUTHORITY’S VALIC 457-B DEFERRED COMPENSATION PLAN AND GMEBS DEFINED BENEFIT PENSION PLAN, PER NEW STATUTORY REQUIREMENTS. All members present voted for the motion.

8.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING NOVEMBER 2011.

9.   MOTION BY CHRIS WILBANKS AND SECOND BY ERIC WILMARTH TO APPROVE THE 11/28/11 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

10.   BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $298,486.00 above budget projections for the period ending 9/30/11. Mrs. Williams also reported that total operating expenses are approximately $66,110.00 above budget projections for the same period. Mrs. Williams reported year-to-date net income of $209,894.00 for the period ending 9/30/11.

Mrs. Williams reported that total operating revenues are approximately $205,327.00 above budget projections for the period ending 10/31/11. Mrs. Williams also noted that total operating expenses are approximately $154,403.00 below budget projections for the same period. Mrs. Williams reported year-to-date net income of $323,902.00 for the period ending 10/31/11.

11.   MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THE WATER TREATMENT AND WASTEWATER TREATMENT REPORTS AS READ. All members voted for the motion.

Clint Blackwell had previously reported an average daily treatment of 12.508 MGD for the month of December at the Etowah River Water Treatment facility. Mr. Blackwell had also reported that the Yellow Creek Reservoir is currently 4” below full pool at 1188.7 ft. Mr. Blackwell had reported a cumulative rainfall total of 53.65” for the past 12 months.

Mike Venters had previously reported an average daily treatment of 2.855 MGD at the Rose Creek Wastewater Treatment facility. Mr. Venters had also reported an average daily treatment of 2.783 MGD at the Fitzgerald Creek Wastewater Treatment facility.

12.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM STATED THAT THE AUTHORITY HAS RECEIVED A REQUEST FROM THE OAK GROVE FIRE DEPARTMENT TO INSTALL A FIRE HYDRANT AT THE INTERSECTION OF PRIEST ROAD AND JOHNSON DUPREE ROAD.Mr. Graham reported an estimated cost of $4500.00 for the installation of this hydrant.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO APPROVE THE REQUEST OF THE OAK GROVE FIRE DEPARTMENT FOR THE INSTALLATION OF A FIRE HYDRANT AT THE INTERSECTION OF PRIEST ROAD AND JOHNSON DUPREE ROAD, AT AN ESTIMATED COST OF $4500.00. All members voted for the motion.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

14.   ERIC WILMARTH, CITY MANAGER OF BALL GROUND, PRESENTED A REQUEST REGARDING SERVICE AREA ABANDONMENT/LINE PURCHASE. Mr. Wilmarth stated that in June 2006, the City of Ball Ground accepted a request by Mr. Dale Turner to share in the cost of installing an 8” ductile iron water line along Flatbottom Road from S.R. 372 to Heritage Plantation, a new development Mr. Turner was proposing to build.

Although within the City of Ball Ground service delivery area, this section of Flatbottom Road had an existing 2 ½” water line owned by the CCWSA. At some point, it was determined that the 2 ½” line would not be sufficient to handle the new development of 38 planned homes. At that time, the elected body in the City of Ball Ground made the decision to share in the cost of line installation, rather than abandon the service area to the CCWSA.

Mr. Wilmarth noted that what followed was the installation of approximately 8500 feet of ductile iron pipe on Cherokee County right-of-way along the east side of Flatbottom Road. Additionally, valve boxes and meters were purchased and were installed at the intersection of Flatbottom Road and S.R. 372, where a connection to the CCWSA existing 8” line was established through a 6” meter.

The City of Ball Ground invested approximately $173,624.00 in this project.

Mr. Wilmarth further noted that since installation several things have changed, including the adoption of a policy by the CCWSA that governs wholesale water allocation and capacity. The City of Ball Ground does not have the ability to provide water to this line from its own sources without substantial infrastructure costs.

Additionally, given that the City of Ball Ground has no capacity for wholesale water on this line, the area could actually serve as a substantial financial liability to the City of Ball Ground in the event of a major line break in the area.

Mr. Wilmarth noted that Mayor Roberts of the City of Ball Ground has authorized Mr. Wilmarth to contact the CCWSA Board with a request that the CCWSA consider entering into an agreement to amend service delivery maps to abandon this area and its existing lines to the CCWSA. In exchange, the City of Ball Ground would ask the CCWSA to consider sharing in a portion of the investment that the City currently has in the line. The CCWSA would receive:

a) Approximately 8500 feet of ductile iron pipe along Flatbottom Road

b) Approximately 3000 feet of ductile iron pipe inside the Heritage Plantation Subdivision

c) 3 customers in Heritage Plantation

d) Long-term ability to serve the 35 vacant lots in Heritage Plantation

e) Ability to abandon a 2 ½” plastic line and move the Authority’s existing 26 customers to the 8” ductile iron line

f) The ability to service additional growth in this area

Mr. Wilmarth noted that the City of Ball Ground would request a one-time payment of $50,000.00, and stated that with the existing capacity fees established by the CCWSA, the 35 remaining buildable lots in Heritage Plantation alone would yield $61,250.00.

Mr. Wilmarth stated that the City of Ball Ground has no prior commitments with regard to this issue.

Bill Graham noted that the Authority would actually be able to move approximately 41 existing Authority customers to the 8” ductile iron line from the 2 ½” line dueto the addition of customers on Murphy Trail and Holcomb Road, which are side roads off of Flatbottom Road.

At this point, it should be noted that Eric Wilmarth left the chambers and did not participate in the Board discussion or subsequent vote.

MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO DENY THE REQUEST MADE BY THE CITY OF BALL GROUND, AND IN TURN, AUTHORIZE COUNSEL TO DRAFT A LETTER IN WHICH THE AUTHORITY WILL OFFER TO PURCHASE THE 8” DUCTILE IRON LINE FROM THE CITY OF BALL GROUND AT A COST OF $50,000.00 FOR THE PURPOSE OF REPLACING THE AUTHORITY’S EXISTING 2 ½” LINE. All members present voted for the motion.

15.   MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO ADJOURN. All members present voted for the motion.

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Jeff Hooper, Clint Blackwell, Dan Carson, Randy Mitchell, Dwight Turner, Mike Venters, Ron Banks, Jennifer Arp, Lori Forrester, Craig Ferguson, Brad Dickerson, Debra Carpenter, and Evan Paris.

Nancy Martin, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY CHRIS WILBANKS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   JENNIFER ARP REPORTED THAT THERE ARE NOW SEVEN DELISTED STREAMS IN CHEROKEE COUNTY. Mrs. Arp noted that there were five delisted streams as of January 2010, and Etowah River and Owl Creek have been delisted since that time.

3.   JENNIFER ARP REPORTED THAT THE GEORGIA ASSOCATION OF WATER PROFESSIONALS HAS AWARDED THE AUTHORITY A CERTIFICATE OF DISTINGUISHED ACHIEVEMENT IN THE CATEGORY OF BEST OVERALL PROGRAM FOR LARGE SYSTEMS FOR PUBLIC EDUCATION. Mrs. Arp noted that the Authority’s certificate was officially presented at the awards luncheon during the 2011 GAWP Fall Conference & Expo.

4.   DEBRA CARPENTER OF AGH, LLC PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2011. Ms. Carpenter reported that the audit was a clean audit according to governmental accounting standards. Ms. Carpenter also noted that the Authority had successfully met its bond coverage requirements for the fiscal year ending 8/31/11.

MOTION BY STEVEN WOODRUFF AND SECOND BY ROBERT MORRISON TO APPROVE THE ANNUAL AUDIT REPORT AS PRESENTED. All members voted for the motion.

5.   DAVID KUBALA REPORTED CONCERNING THE AUTHORITY’S TOILET REBATE PROGRAM PARTICIPATION. Mr. Kubala noted that the Authority’s current agreement with the Metropolitan North Georgia Water Planning District for toilet rebate program participation will expire on 12/31/11. Mr. Kubala requested that the Board approve funding for participation in the Metro District’s toilet rebate program in the amount of $30,000.00 for calendar year 2012.

MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO APPROVE FUNDING IN THE AMOUNT OF $30,000.00 FOR CALENDAR YEAR 2012 FOR PARTICIPATION IN THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT’S TOILET REBATE PROGRAM. All members voted for the motion.

6.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING OCTOBER 2011.

7.   MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO APPROVE THE 10/31/11 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

8.   THERE WAS NO FINANCE REPORT GIVEN THIS MONTH IN LIEU OF THE ANNUAL AUDIT REPORT PRESENTED EARLIER IN THE MEETING.

9.   IT WAS THE CONSENSUS OF THE BOARD TO POSTPONE THE DEVELOPMENT OF A WATER HARDSHIP POLICY, AS PREVIOUSLY DISCUSSED AT THE 10/31/11 BOARD MEETING.

10.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.870 MGD at the Etowah River Water Treatment Plant for the month of November 2011. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently 1.6 feet below full pool at 1187.4 feet. Mr. Blackwell reported a cumulative rainfall total of 55.09” for the past 12 months.

11.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.666 MGD at the Rose Creek facility, and an average daily treatment of 2.818 MGD at the Fitzgerald Creek facility.

12.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT THE TIMBERLAKE NORTH WATER MAIN REPLACEMENT PROJECT HAS BEGUN.

13.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE PLANNING COMMITTEE OF THE CCWSA BOARD OF DIRECTORS HAD REVIEWED THE UPDATED CIP/FUTURE PROJECTS LIST ON 11/16/11.

14.   MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ADJOURN. All members voted for the motion

 PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham Rick Dobbs, Darrell Caudill, Wesley Banks, Clint Blackwell, Ryan Sarks, Randy Mitchell, Dan Carson, Dwight Turner, Dwayne Fowler, Mike Venters, Ron Banks, Brad Dickerson, Randall Watkins, and Joyce Watkins.

Nancy Martin, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   RANDALL WATKINS ADDRESSED THE BOARD REGARDING HIS CURRENT WATER SITUATION. Mr. Watkins noted that his family’s sole water source has been from a well on property they jointly own with separate family members. However, this well is beginning to run dry, and Mr. Watkins would like to tie on to the Authority’s system. Mr. Watkins has been informed by Authority staff that the cost to tie on to the Authority’s system is $1750.00, which includes a $50.00 deposit and $1700.00 water connection fee for a ¾” meter. Mr. Watkins noted that payment of the $1700.00 connection fee would be a financial hardship at this time, and requested that he be allowed by pay the $1700.00 connection fee over time, in a potential series of monthly payments.

Dwight Turner noted that the Authority currently does not have a policy in place that would allow Mr. Watkins to make this payment over time.

Darrell Caudill noted that enactment of such a policy would require that the Board determine the qualifications of a hardship, as well as determine under what circumstances the Authority would offer payments over time.

MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO AUTHORIZE STAFF AND COUNSEL TO DRAFT A PROPOSED POLICY REGARDING THIS ISSUE, WHICH WILL BE PRESENTED TO THE BOARD FOR REVIEW AT THE NOVEMBER BOARD MEETING, AND WILL INCLUDE THE FOLLOWING CRITERIA AS A BASIS OF DETERMINING THE QUALIFICATIONS OF A HARDSHIP:

1) WELL GOING DRY FOR HUMAN CONSUMPTION

2) RESTRICTED TO METER ONLY

3) RESTRICTED UP TO AND INCLUDING ¾” METERS

4) FRONTAGE IN EXISTING MAIN

5) RESIDENCE IS PRIMARILY OCCUPIED

All members present voted for the motion.

3.   DWIGHT TURNER PRESENTED A REQUEST FROM MELISSA EAZZETTA OF RIDGE ROAD OFFICE INVESTORS, LLC. In correspondence received from Ms. Eazzetta, Ms. Eazzetta requested that the Board consider a leak adjustment by removing the sewer charges on the billing for Ridge Road Office Investors.

Dwight Turner noted that, per Board ruling at the 1/31/11 Board meeting, leak adjustments are available for meters up to and including one inch in size. Mr. Turner noted that the meter for the Ridge Road Office Investors account is a 2” meter. Therefore, this account would not be eligible for a leak adjustment.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY.

4.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING SEPTEMBER 2011.

5.   DAN CARSON PRESENTED THE RESULTS FROM THE REQUEST FOR PROPOSALS FOR THE HOLLIS Q. LATHEM RESERVOIR MANAGERS OFFICE EXPANSION PROJECT. MR. CARSON PRESENTED A NOTICE OF INTENT TO AWARD TO BM&K IN A NOT-TO-EXCEED BUDGET AMOUNT OF $130,000 PLUS $20,000 CONTINGENCY FOR THIS SCOPE OF WORK.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO AWARD THE HOLLIS Q. LATHEM RESERVOIR MANAGERS OFFICE EXPANSION PROJECT TO BM&K IN A NOT-TO-EXCEED BUDGET AMOUNT OF $130,000 PLUS $20,000 CONTINGENCY. All members present voted for the motion.

6.   DAN CARSON PRESENTED THE RESULTS FROM THE REQUEST FOR PROPOSALS FOR THE ETOWAH RIVER WTP DREDGING PROJECT. MR. CARSON PRESENTED A NOTICE OF INTENT TO AWARD TO BIO NOMIC IN A NOT-TO-EXCEED BUDGET AMOUNT OF $900,000 PLUS $100,000 FOR ENGINEERING AND CONTINGENCY.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO AWARD THE ETOWAH RIVER WTP DREDGING PROJECT TO BIO NOMIC IN A NOT-TO-EXCEED BUDGET AMOUNT OF $900,000 PLUS $100,000 FOR ENGINEERING AND CONTINGENCY. Members Wilmarth, Wilbanks, Ahrens, & Byrd voted for the motion. Member Woodruff abstained from voting. Motion passed.

7.   MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE 9/26/11 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

8.   THERE WAS NO FINANCE REPORT GIVEN THIS MONTH DUE TO THE AUDIT IN-PROGRESS.

9.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 14.369 MGD at the Etowah River Water Treatment Plant for the month of October 2011. Mr. Blackwell reported that the Hollis Q. Lathem Reservoir is currently 3.0 ft. below full pool at 1186 ft. Mr. Blackwell reported a cumulative rainfall total of 53.57” for the past 12 months.

10.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.809 MGD at the Rose Creek facility, and an average daily treatment of 2.708 MGD at the Fitzgerald Creek facility.

11.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 9/25/11 AT THE INTERSECTION OF TOWNE LAKE PARKWAY AND EAGLE DRIVE IN WOODSTOCK. Mr. Venters noted that an air release valve failure was the cause of the spill, which resulted in a lack of pressure in the system. Mr. Venters reported that approximately 5,400 gallons were spilled. Mr. Venters noted that CCWSA construction crews have made the necessary repairs to the air release valve.

12.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT THE WATER LINE FOR THE SUGAR PIKE ROAD PROJECT SHOULD BE COMPLETED ON 11/1/11, AND TESTING SHOULD BE COMPLETED BY THE END OF THE WEEK.

13.   MR. GRAHAM NOTED THAT THE TIMBERLAKE NORTH WATER MAIN REPLACEMENT PROJECT SHOULD BEGIN SOMETIME NEXT WEEK.

14.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

15.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE NOVEMBER 2011 BOARD MEETING FOR MONDAY, NOVEMBER 28, 2011 AT 9:00 A.M. THERE WILL BE NO BOARD AGENDA MEETING/WORK SESSION SCHEDULED FOR NOVEMBER. NOTIFICATION WILL BE PROVIDED TO THE PRESS.

16.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE DECEMBER 2011 BOARD AGENDA MEETING/WORK SESSION FOR THURSDAY, DECEMBER 22, 2011 AT 3:30 P.M. THIS MEETING WILL BE IMMEDIATELY FOLLOWED BY THE MONTHLY BOARD MEETING AT 4:00 P.M. NOTIFICATION WILL BE PROVIDED TO THE PRESS.

17.   IT WAS THE CONSENSUS OF THE CCWSA PLANNING COMMITTEE TO MEET ON WEDNESDAY, NOVEMBER 16, 2011 AT 3:30 P.M. FOR THE PURPOSE OF REVIEWING THE AUTHORITY’S CIP/FUTURE PROJECTS LIST.

18. MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO ADJOURN. All members present voted for the motion.

1.   AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   AUTHORITY CUSTOMER HERB WALDMAN ADDRESSED THE BOARD TO VOICE CONCERN REGARDING HIS WATER AND SEWER BILLINGS. Mr. Waldman noted that he has been watering his lawn and is concerned over sewer costs that have been incurred as a result.

Tom Heard noted the Metropolitan North Georgia Water Planning District requires that the Authority adhere to an inclining block scale with regard to rates.

Nancy Martin stated that it would be morecost-effective over a period of time for Mr. Waldman to purchase an irrigation meter in the amount of $1700.00 because sewer charges are not applied to consumption through an irrigation meter.

No motion was rendered.

3.   DWIGHT TURNER REPORTED CONCERNING A METER ISSUE AT 790 SWAN LANE. Mr. Turner reported that it has been discovered that a predecessor in title had installed a 6” water line, fire hydrant, and water meter to serve this property. A diligent search of CCWSA records reveals no apparent authority to install the 6” water line, fire hydrant, and water meter on private property.

Mr. Turner noted that the property owner and predecessors in title have had the benefit of CCWSA water at no cost for more than twenty years. Authority staff, upon discovery of the apparent unauthorized line, took the opportunity to examine the meter which measures the water consumption at this residence. The meter indicated that the property owner and/or the predecessors in title have used 3,034,000 gallons since the installation of the line.

Tom Roach noted that it would be impossible to determine when the water flowed through the meter in order to apply the most appropriate rate. Mr. Roach noted that, pending Board approval, he could provide notification to the property owner that that Authority would calculate a bill based upon the lowest possible rate within the last twenty years. Mr. Roach further noted that it would not necessarily be appropriate to require payment in full immediately, but the property owner could be required to contact Dwight Turner within a certain time period of receipt of notification in order to arrange an appropriate repayment schedule.

In addition, the Authority would require an easement and dedication to public use of a portion of the private water line including, most likely, a retrofit of the service connection to a more appropriate size and configuration.

Mr. Roach noted that failure by the property owner to make arrangements to discuss this matter with the appropriate CCWSA personnel within the time limits set forth would result in CCWSA physically disconnecting the property owner’s water service until such time that appropriate arrangements have been made.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO AUTHORIZE AUTHORITY STAFF AND COUNSEL TO MOVE FORWARD WITH NOTIFICATION TO THE PROPERTY OWNER OF THE AUTHORITY’S INTENT TO COLLECT AFTER DETERMINATION OF THE APPROPRIATE WATER RATE. All members voted for the motion.

4.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING AUGUST 2011.

5.   DWIGHT TURNER READ A NOTE OF APPRECIATION FROM AUTHORITY CUSTOMER LISA AMBURGEY.

6.   DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported that this contract has been closed, and reported a final total billing to date of $367,234.43.

7.   DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported that this contract has been closed, and reported a final total billing of $137,293.90.

8.   DAN CARSON PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $44,500.00 and a total billing to date of $19,984.47.

9.   DAN CARSON PRESENTED THE 2010-2011 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $40,960.00 and a total billing to date of $6,525.00.

10.   DAN CARSON PRESENTED THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $114,840.00 and a total billing to date of $66,653.24.

11.   DAN CARSON REQUESTED APPROVAL OF THE PROPOSED 2011-2012 GENERAL SERVICE CONTRACTS FOR ATKINS NORTH AMERICA, INFRATEC, AND BROWN & CALDWELL IN THE NOT-TO-EXCEED AMOUNT OF $200,000.00 EACH.
MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSED 2011-2012 GENERAL SERVICE CONTRACTS FOR ATKINS NORTH AMERICA, INFRATEC, AND BROWN & CALDWELL IN THE NOT-TO-EXCEED AMOUNT OF $200,000.00 EACH. All members voted for the motion.

12.   CHAIR NANCY MARTIN PRESENTED THE REVISED CCWSA BOARD COMMITTEES LISTING. THE FINANCE COMMITTEE, WHICH IS TASKED WITH REVIEW OF BUDGET PROPOSALS, RATES, INSURANCE, BONDS, RESERVES, ETC., IS COMPOSED OF ALL BOARD MEMBERS SERVING AS A COMMITTEE OF THE WHOLE. THE PLANNING COMMITTEE, WHICH IS TASKED WITH REVIEW OF THE AUTHORITY’S CIP/FUTURE PROJECTS LISTING ON A SEMI-ANNUAL BASIS (MAY AND NOVEMBER), IS COMPOSED OF MEMBERS ROBERT MORRISON, CHRIS WILBANKS, AND STEVEN WOODRUFF. THE LEGISLATIVE/REGULATORY COMMITTEE, WHICH PROVIDES REPORTS TO THE BOARDREGARDING FEDERAL/STATE/AND LOCAL ISSUES OR PROJECTS PERTINENT TO CCWSA, AS WELL AS REVIEWS NEW POLICIES FOR CCWSA, IS COMPOSED OF MEMBERS BUZZ AHRENS, MIKE BYRD, AND ERIC WILMARTH. THE OPEB COMMITTEE, AN AD HOC COMMITTEE AS OF 9/22/11, IS TASKED WITH THE REVIEW OF THE OPEB CONTRIBUTION RATE, ACTUARIAL VALUATION, AND RETIREE BENEFITS IMPACTING OPEB, IS COMPOSED OF MEMBERS MIKE BYRD, NANCY MARTIN, AND ERIC WILMARTH.

13.   MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE 8/29/11 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

14.   BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $155,495.00 over budget projections for the period ending 7/31/11. Mrs. Williams reported the total operating expenses are approximately $1,605,927.00 below budget projections for the same period. Mrs. Williams reported a year-to-date net income of $1,917,251.00 for the period ending 7/31/11.

15.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 15.957 MGD at the Etowah River Water Treatment Plant for the month of September 2011. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently 2.7 ft. below full pool at 1186.3 ft. Mr. Blackwell reported a cumulative rainfall total of 55.01” for the past 12 months.

16.   CHRIS EVANS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Evans reported an average daily treatment of 3.233 MGD at the Rose Creek facility, and an average daily treatment of 2.674 MGD at the Fitzgerald Creek facility.

17.   THERE WAS NO CONSTRUCTION REPORT IN THE ABSENCE OF BILL GRAHAM.

18.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REPORTED THAT AUTHORITY STAFF WOULD SEND INFORMATION TO THE PLANNING COMMITTEE REGARDING THE CURRENT STATUS OF THE AUTHORITY’S CIP/FUTURE PROJECTS LIST.

19.   NANCY MARTIN NOTED THAT THE ETOWAH RIVER CLEANUP WOULD BE HELD ON OCTOBER 1, 2011.

20.   NANCY MARTIN NOTED THAT THE LITTLE RIVER CLEANUP WOULD BE HELD ON OCTOBER 15, 2011.

21.   MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Jeff Hooper, Corey Ghorley, Dwayne Fowler, Randy Mitchell, Dan Carson, Dwight Turner, Mike Venters, Ron Banks, Brad Dickerson, Craig Ferguson, Gene Hobgood, Rodney Thrash, Kristal Dixon, and Andy Alexander.

Buzz Ahrens, Vice-Chairman, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY BUZZ AHRENS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   BUZZ AHRENS WELCOMED NEWLY-APPOINTED BOARD MEMBER ROBERT MORRISON.

3.   MR. AHRENS NOTED THAT IT WAS TIME FOR THE ANNUAL ELECTION OF OFFICERS.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ELECT NANCY MARTIN AS CHAIR. All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO RE-ELECT BUZZ AHRENS AS VICE-CHAIR. All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ELECT STEVEN WOODRUFF AS SECRETARY. All members voted for the motion.

4.   NANCY MARTIN, CHAIR, NOTED THAT THE BOARD COMMITTEE REVIEW ITEM WOULD BE HANDLED AT NEXT MONTH’S MEETING.

5.   DWAYNE FOWLER PRESENTED A REQUEST FROM BILL ECHOLS, DIRECTOR OF CAPITAL PROJECTS FOR CHEROKEE COUNTY. In this request, Mr. Echols noted that he and Dwayne Fowler had discussed various concerns regarding the force main running through the site of the proposed new Aquatic Center. Mr. Echols noted that the County is requesting that the Authority vacate this easement since the force main is not in operation and is not a needed line for CCWSA’s operation of its sanitary sewer lines in this area. Mr. Echols noted that the County would remove this line or leave it in place as abandoned structures.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THAT THE AUTHORITY RELINQUISH THE EXISTING EASEMENT ACROSS THE PROPERTY OWNED BY THE CHEROKEE RECREATION & PARKS AGENCYIN EXCHANGE FOR NEW EASEMENTS THATWILL BE TRANSFERRED TO THE AUTHORITY UPON COMPLETION OF INFRASTRUCTURE TO THE NEW AQUATIC CENTER. All members voted for the motion.

6.   DWIGHT TURNER PRESENTED A LETTER FROM SUSAN WHITE, DIRECTOR OF THE SEQUOYAH REGIONAL LIBRARY SYSTEM. In this letter, Ms. White extended appreciation to the Authority for making her aware of a water leak at the Hickory Flat Library.

7.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING JULY 2011.

8.   TOM ROACH PRESENTED THE PROPOSED PERMISSIVE USE AGREEMENT (ATTACHED) BETWEEN THE CCWSA AND SCOUTS CANTON, INC. (BOY SCOUTS) FOR USE OF THE AUTHORITY’S 640-ACRE PROPERTY AT SHOAL CREEK.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSED PERMISSIVE USE AGREEMENT.All members voted for the motion.

9.   MOTION BY CHRIS WILBANKS AND SECOND BY BUZZ AHRENS TO APPROVE THE 7/25/11 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

10.   BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $158,781.00 below budget projections for the period ending 6/30/11. Mrs. Williams also noted that total operating expenses are approximately $1,604,269.00 below budget projections for the same period. Mrs. Williams reported a year-to-date net income of $1,492,945.00 for the period ending 6/30/11.

11.   MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THE PROPOSED BUDGET FOR FISCAL YEAR 2012 (ATTACHED), BASED UPON THE UNANIMOUS RECOMMENDATION OF THE CCWSA BOARD OF DIRECTORS FINANCE COMMITTEE. All members voted for the motion.

12.   BETH WILLIAMS PRESENTED A PROPOSED AMENDMENT (ATTACHED) TO THE FISCAL YEAR 2011 BUDGET IN ORDER TO FULLY FUND THE AUTHORITY’S ANNUAL REQUIRED CONTRIBUTION (ARC) OF THE OTHER POST EMPLOYMENT BENEFITS (OPEB).Mrs. Williams noted that the current FY 2011 budget allows for funding of OPEB in the amount of $522,600.00. Mrs. Williams noted that the Authority’s most recent actuarial valuation estimates an annual required contribution of $852,000 for FY 2011. Therefore, Mrs. Williams requested approval of the proposed amendment to the FY 2011 budget in the amount of $329,400.00 in order for the Authority to fully fund its OPEB annual required contribution of $852,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO AMEND THE FY 2011 BUDGET IN THE AMOUNT OF $329,400.00 IN ORDER FOR THE AUTHORITY TO FULLY FUND THE ANNUAL REQUIRED CONTRIBUTION OF THE OTHER POST EMPLOYMENT BENEFITS IN THE AMOUNT OF $852,000.00. All members voted for the motion.

13.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.302 MGD at the Etowah River Water Treatment Plant for the month of August 2011. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently 1.8 ft. below full pool at 1187.2 ft. Mr. Blackwell reported a cumulative rainfall total of 53.36” for the past 12 months.

14.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.690 MGD at the Rose Creek facility, and an average daily treatment of 2.938 MGD at the Fitzgerald Creek facility.

15.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REQUESTED APPROVAL OF CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF -$427,519.93 FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT. Mr. Graham noted the reason for the change order is to reflect actual quantities installed. Mr. Graham reported a present contract price of $1,669,872.30 and a final contract price of $1,242,352.37.

MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE CONTRACT CHANGE ORDER #2 IN THE AMOUNT OF -$427,519.93 FOR THE SR 20 TRUCK CLIMBING LANES WATER MAIN RELOCATION PROJECT. All members voted for the motion.

16.   BILL GRAHAM REFERENCED CORRESPONDENCE RECEIVED FROM GEOFFREY MORTON, COUNTY ENGINEER OF CHEROKEE COUNTY. In this correspondence, Mr. Morton stated that Cherokee County has been contacted by a resident and property owner on Gibbs Road, County maintained, regarding permission to install a new water distribution line within the right-of-way. In this correspondence, Mr. Morton further noted that the County does not ordinarily allow the installation of private water lines within its right-of-way because of liability and maintenance issues. Mr. Morton noted that it was his understanding that there are three existing private water lines and meters, located at the intersection of Gibbs Road and Arbor Hill Road, that serve residents along Gibbs Road. If permitted to allow another water line and meter, this would result in a total of four private water lines on Gibbs Road.

Mr. Morton further noted in this correspondence that, in order to protect the integrity of the roadway and right-of-way and to prevent possible future maintenance issues, his office requests that CCWSA consider the construction and installation of a water main along Gibbs Road to supply the existing and possible future residents.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO AUTHORIZE TOM HEARD TO PROVIDE NOTIFICATION TO MR. MORTON THAT THE AUTHORITY WILL CONSTRUCT APPROXIMATELY 900 FEET OF 2 ½” WATER LINE ALONG GIBBS ROAD FOR CHEROKEE COUNTY, PROVIDED THAT CHEROKEE COUNTY WILL BE AGREEABLE TO COVER THE MATERIAL COST ONLY OF $6000.00. THE CCWSA WILL ALSO INSTALL THE ADDITIONAL METER UPON PURCHASE BY THE RESIDENT AND RELOCATE THE EXISTING METERS FROM ARBOR HILL ROAD.All members voted for the motion.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

18.   MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO AUTHORIZE TOM HEARD TO SEND THE PROPOSED NORTHSIDE HOSPITAL-CHEROKEE RELOCATION DETERMINATION REQUEST LETTER (ATTACHED) TO THE GEORGIA DEPARTMENT OF COMMUNITY HEALTH.  Members Woodruff, Wilbanks, Wilmarth, Ahrens, and Byrd voted for the motion. Member Morrison abstained. Motion passed.

19.   MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO APPROVE THE PROPOSED MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF CANTON, COBB COUNTY-MARIETTA WATER AUTHORITY, AND CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY (ATTACHED). All members voted for the motion.

20.   MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO ADJOURN. All members voted for the motion.

PERSONS PRESENT:  Gary Winchester, Buzz Ahrens, Nancy Martin, Chris Wilbanks, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Ryan Sarks, Beth Williams, Clint Blackwell, Dwayne Fowler, Jeff Hooper, Randy Mitchell, Dan Carson, Ron Banks, Dwight Turner, Mike Venters, Tammy Brinkley, Jackson Hartman, Brad Dickerson, and Craig Ferguson.

 Gary Winchester, Chairman, called the meeting to order.

 1.   AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

 2.   TAMMY BRINKLEY OF THE RIVER PARK NORTH CONDOMINIUM ASSOCIATION ADDRESSED THE BOARD REGARDING WATER METERS, ACCOUNT NAMES, FEES, AND DEPOSITS.  Ms. Brinkley stated that the River Park HOA is inquiring about four 2” meter accounts, and questioned if those meters could be downsized in lieu of a shortfall in the number of tenants.  Mrs. Brinkley noted that, in lieu of the shortfall, the company has foreclosed on two units and is facing bankruptcy.  Ms. Brinkley also noted that the four 2” meter accounts in question were set up under various names, and questioned if the names on the accounts could be changed and deposits waived.  Ms. Brinkley also questioned if the Authority could provide any potential cost consideration.

 Tom Roach noted that monetary concerns would be decided by the bankruptcy court.

 Tom Heard cautioned against setting a precedent.

Gary Winchester noted that the Authority cannot waive the deposits.  Mr. Winchester noted that the Authority would research these accounts to determine if the Authority can offer any assistance with regard to the names on the accounts. 

 3.   RON BANKS REQUESTED THAT THE BOARD APPROVE A REQUEST FOR PROPOSALS FOR THE RESERVOIR OFFICE/STORAGE & EXPANSION PROJECT.  Mr. Banks noted that this project is included on the CIP/Future Projects Listing that was approved by the Board on 5/26/11.

 MOTION BY BUZZ AHRENS AND SECOND BY CHRIS WILBANKS TO APPROVE A REQUEST FOR PROPOSALS FOR THE RESERVOIR OFFICE/STORAGE & EXPANSION PROJECT (CCWSA-2011-001).  All members present voted for the motion.

 4.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING JUNE 2011.

 5.   DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE.  Mr. Carson reported an estimated contract amount of $369,569.08 and a total billing to date of $367,234.43.

 6.   DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE.  Mr. Carson reported an estimated contract amount of $149,096.40 and a total billing to date of $137,293.90.

 7.    DAN CARSON PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE.  Mr. Carson reported an estimated contract amount of $44,500.00 and a total billing to date of $18,487.47.

 8.   DAN CARSON PRESENTED THE 2009-2010 INFRATEC GENERAL SERVICES CONTRACT UPDATE.  Mr. Carson reported an estimated contract amount of $63,227.95 and a total billing to date of $63,227.95.

  9.   DAN CARSON PRESENTED THE 2010-2011 INFRATEC GENEREAL SERVICES CONTRACT UPDATE.  Mr. Carson reported an estimated contract amount of $40,960.00 and a total billing to date of $0.00.

 10.   DAN CARSON PRESENTED THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE.  Mr. Carson reported an estimated contract amount of $114,840.00 and a total billing to date of $38,547.53.

 11.   MOTION BY NANCY MARTIN AND SECOND BY BUZZ AHRENS TO APPROVE THE 6/27/11 BOARD MEETING MINUTES AS PRESENTED.  All members present voted for the motion.

 12.   BETH WILLIAMS PRESENTED THE FINANCE REPORT.  Mrs. Williams reported that total operating revenues are approximately $1,174,962.00 below budget projections for the period ending 5/31/11.  Mrs. Williams also reported that total operating expenses are approximately $1,435,150.00 below budget projections for the same period.  Mrs. Williams reported a year-to-date net income of $290,133.00 for the period ending 5/31/11.

 13.   GARY WINCHESTER APPOINTED MIKE BYRD TO THE RATE/FINANCE/CONSULTANT SELECTION COMMITTEE.This committee is now composed of members Eric Wilmarth, Nancy Martin, and Mike Byrd.

 14.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.  Mr. Blackwell reported an average daily treatment of 17.210 MGD at the Etowah River Water Treatment Plant for the month of July 2011.  Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.  Mr. Blackwell reported a cumulative rainfall total of 52.46” for the past 12 months.

 15.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT.  Mr. Venters reported an average daily treatment of 2.784 MGD at the Rose Creek facility, and an average daily treatment of 2.920 MGD at the Fitzgerald Creek facility.

 16.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT.  MR. GRAHAM REPORTED THAT AUTHORITY CREWS ARE CONTINUING THE INSTALLATION OF THE NEW WATER LINE ON OLD MILL ROAD.

 17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.  MR. HEARD QUESTIONED IF THE BOARD WOULD CONSIDER RENEWING THE CHEROKEE COUNTY BOARD OF EDUCATION PARTNERSHIP AGREEMENT.  Mr. Heard noted that at the 10/29/01 Board Meeting, the Board had approved the partnership agreement with the Board of Education, which included the renewal of the 50% reduction in tap fees and the acceptance of the prepaid tap fees in the amount of $323,000 with the addition to the agreement that costs for sewer and water line extensions would be handled pursuant to standard CCWSA policy.  Mr. Heard noted that these prepaid tap fees in the amount of $323,000.00 were for the next eight schools that were to be constructed.  Mr. Heard also noted that the partnership agreement had been renewed at the 11/28/05 Board Meeting.  Mr. Heard noted that the monies from the original $323,000.00 payment are almost exhausted and questioned if the Board would like to renew the agreement.

 MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO APPROVE THE RENEWAL OF THE PARTNERSHIP AGREEMENT WITH THE BOARD OF EDUCATION, EXCLUDING ARTICLE III, PARAGRAPH 1, WHICH PERTAINS TO CONNECTION FEES.  All members present voted for the motion.

 18.   TOM HEARD REPORTED THAT THE AUTHORITY HAD RECEIVED A REQUEST FOR SPONSORSHIP IN THE AMOUNT OF $2500.00  FOR THE 2011 LAPA GREAT LAKE ALLATOONA CLEAN-UP.

 MOTION BY CHRIS WILBANKS AND SECOND BY NANCY MARTIN TO APPROVE THE EXPENDITURE OF $2500.00 FOR SPONSORSHIP OF THE 2011 LAPA GREAT LAKE ALLATOONA CLEAN-UP.  All members present voted for the motion.

 19.   MOTION BY CHRIS WILBANKS AND SECOND BY NANCY MARTIN TO ADJOURN.  All members present voted for the motion.

Gary Winchester, Chairman, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  A PLAQUE WAS PRESENTED TO CHAIRMAN GARY WINCHESTER FOR HIS YEARS OF SERVICE ON THE CCWSA BOARD OF DIRECTORS.

3.  DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING MAY 2011.

4.  DAN CARSON REQUESTED THAT AUTHORITY STAFF BE AUTHORIZED TO OBTAIN REQUEST FOR PROPOSALS, SUBJECT TO REVIEW, FOR THE THE ETOWAH RIVER WATER TREATMENT PLANT PRE-SETTLING RESERVOIR DREDGING PROJECT. Mr. Carson noted that this project was included on the CIP/Future Projects List that was approved at the 5/26/11 Board Meeting.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO AUTHORIZE AUTHORITY STAFF TO OBTAIN REQUEST FOR PROPOSALS, SUBJECT TO REVIEW, FOR THE ETOWAH RIVER WATER TREATMENT PLANT PRE-SETTLING RESERVOIR DREDGING PROJECT. All members present voted for the motion.

5.  MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 5/26/11 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

6.  BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $2,028,840.00 below budget projections for the period ending 4/30/11. Mrs. Williams reported that total operating expenses are approximately $1,212,850.00 below budget projections for the same period.

7.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 18.769 MGD at the Etowah River Water Treatment Plant for the month of June 2011. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 52.41” for the past 12 months.

8.  CHRIS EVANS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Evans reported an average daily treatment of 2.784 MGD at the Rose Creek facility, and an average daily treatment of 3.134 MGD at the Fitzgerald Creek facility.

9.  CHRIS EVANS REPORTED THAT THE ROSE CREEK AND FITZGERALD CREEK FACILITIES RECEIVED THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS GOLD AWARDS FOR CALENDAR YEAR 2010 FOR PERMIT COMPLIANCE.

10.  CHRIS EVANS REPORTED THAT AUTHORITY EMPLOYEE BRENT NEIGHBORS IS THE RECIPIENT OF THE GEORGIA ASSOCIATION OF WATER PROFESSIONALS TOP OPERATOR AWARD.

11.  BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT A REQUEST HAS BEEN RECEIVED FROM CHEROKEE COUNTY ROADS AND BRIDGES FOR THE WATER MAIN RELOCATION ON OLD MILL ROAD, BETWEEN S.R. 20 AND ARBOR HILL ROAD. Mr. Graham requested approval to move forward with this project, and noted that approximately 1100 feet of 8” water main would replace the existing 2” line. Mr. Graham noted that this work would be done in-house and reported an estimated material cost of $31,500.00.

MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE THAT AUTHORITY STAFF MOVE FORWARD WITH THE OLD MILL ROAD WATER MAIN RELOCATION PROJECT AT AN ESTIMATED COST OF $31,500.00. All members present voted for the motion.

12.  BILL GRAHAM REPORTED THAT THE RIDGEWALK PARKWAY WATER MAIN RELOCATION PROJECT IS COMPLETE.

13.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM JERRY COOPER, COUNTY MANAGER OF CHEROKEE COUNTY. In this correspondence, Mr. Cooper noted that Cherokee County is obligated to pay annual dues to the Metro Water District. In 2012, the proposed dues amount totals $34,295.36. Mr. Cooper questioned if CCWSA would be willing to pay 25% of the dues, or $10,000.00, beginning in 2012 on an annual basis.

David Kubala noted that CCWSA is already contributing to this cause through in-kind services such as stream monitoring and USGS monitoring.

MOTION BY MIKE BYRD AND SECOND BY STEVEN WOODRUFF TO AUTHORIZE AN EXPENDITURE OF $7500.00 FOR THE METRO WATER DISTRICT DUES FOR THE NEXT BUDGET YEAR. THE AUTHORITY WILL PROVIDE THE COUNTY WITH AN ITEMIZED LIST OF CONTRIBUTIONS ALREADY MADE BY THE AUTHORITY, AND WILL REQUEST THAT THE COUNTY ASK OTHER CITIES WITHIN THE COUNTY TO CONTRIBUTE AS WELL. All members present voted for the motion.

14.  TOM HEARD REPORTED THAT NOTIFICATIONS HAVE BEEN PROVIDED TO FORMER BARTOW COUNTY CUSTOMERS WHICH ARE NOW CUSTOMERS OF CCWSA.

15.  TOM HEARD REPORTED THAT DAVID KUBALA HAS A PUBLISHED ARTICLE IN THE AMERICAN WATER WORKS ASSOCIATION JOURNAL FOR JUNE 2011.

16.  GARY WINCHESTER EXTENDED APPRECIATION TO THE CCWSA BOARD OF DIRECTORS AND STAFF FOR THEIR EFFORTS DURING HIS TENURE ON THE BOARD.

17.  MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO ADJOURN. All members present voted for the motion.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Jeff Hooper, Dwayne Fowler, Randy Mitchell, Dan Carson, Ron Banks, Dwight Turner, Mike Venters, Craig Ferguson, Brad Dickerson, Bryce Holcomb, Matt Nichols, and Brian Senne.

Gary Winchester, Chairman, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY TOM HEARD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO AMEND THE 5/26/11 AGENDA TO INCLUDE APPROVAL OF THE FY2012 CCWSA CIP/FUTURE PROJECTS LISTING. All members voted for the motion.

3. BRYCE HOLCOMB OF CITI ADDRESSED THE BOARD AND REPORTED THAT THE PRICING FOR THE CCWSA SERIES 2011 REVENUE REFUNDING BONDS WAS HELD ON 5/25/11. Mr. Holcomb reported a net present value savings of $1,780,222.30, a percentage savings of refunded bonds of 5.86%, and a percentage savings of refunding bonds of 6.07%.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THE ADOPTION OF THE CCWSA REVENUE REFUNDING BONDS, SERIES 2011, BOND PURCHASE AGREEMENT AND 2011 SUPPLEMENTAL RESOLUTION (ATTACHED) AND TO AUTHORIZE THE CHAIRMAN OF THE BOARD OF DIRECTORS TO EXECUTE THESE DOCUMENTS. All members voted for the motion.

Bryce Holcomb reported that Standard & Poor’s had upgraded the Authority’s bond rating from AA- to AA.

4. TOM HEARD REFERENCED CORRESPONDENCE RECEIVED FROM MISTI MARTIN OF THE CHEROKEE OFFICE OF ECONOMIC DEVELOPMENT. In this correspondence, Ms. Martin stated that she is writing regarding the plan review fees for the Cherokee County Development Authority’s new lift station. Ms. Martin stated that the Development Authority has plans for a new business park of approximately 100 acres.

Ms. Martin stated that the Development Authority members would greatly appreciate paying the same fees as the Cherokee Recreation & Parks Agency, as the Development Authority is directly related to Cherokee County government.

Dwayne Fowler noted that the fees for the Cherokee Recreation & Parks Agency were approved at the 4/25/11 CCWSA Board Meeting. The Board had approved that the Cherokee Recreation & Parks Agency would be charged a minimum of $3500.00 for plan review fees, plus any actual costs for review at the hourly review rate.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO APPROVE THAT THE CHEROKEE COUNTY DEVELOPMENT AUTHORITY BE CHARGED A MINIMUM OF $3500.00 FOR PLAN REVIEW FEES, PLUS ANY ACTUAL COSTS FOR REVIEW AT THE HOURLY REVIEW RATE. All members voted for the motion.

5. MOTION BY NANCY MARTIN AND SECOND BY MIKE BYRD TO APPROVE THE FY 2012 CCWSA CIP/FUTURE PROJECTS LISTING AS PRESENTED(ATTACHED). All members voted for the motion.

6. MEMBER ERIC WILMARTH EXITED THE MEETING.

7. DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING APRIL 2011.

8. MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 4/25/11 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

9. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,676,048.00 below budget projections for the period ending 3/31/11. Mrs. Williams also reported that total operating expenses are approximately $1,095,899.00 below budget projections for the same period.

10. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 16.631 MGD at the Etowah River Water Treatment Facility for the month of May 2011. Mr. Blackwell also noted that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 50.95” for the past 12 months.

11. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.140 MGD at the Rose Creek facility, and an average daily treatment of 3.385 MGD at the Fitzgerald Creek facility.

12. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED AT 5230 FERRY CREEK LANE IN WOODSTOCK. Mr. Venters reported that an estimated 1,138 gallons were spilled, and noted that the cause of the spill was debris blocking the sewer line. Mr. Venters stated that Authority crews had jetted the line, removed the debris, and repaired the pipe.

13. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT THE SR 20 WATER LINE IS NOW IN SERVICE.

14. MOTION BY NANCY MARTIN AND SECOND BY MIKE BYRD TO AMEND THE 5/26/11 AGENDA TO INCLUDE APPROVAL OF THE FY 2011 VEHICLE & EQUIPMENT SURPLUS LISTING. All members present voted for the motion.

MOTION BY NANCY MARTIN AND SECOND BY CHRIS WILBANKS TO APPROVE THE FY 2011 VEHICLE & EQUIPMENT SURPLUS LISTING (ATTACHED). All members present voted for the motion.

15. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

16. DISCUSSION FOLLOWED CONCERNING WHOLESALE SEWER RATE RESEARCH.

17. TOM HEARD NOTED THAT HE WOULD BE SPEAKING TO THE GRAND JURY ON 6/14/11 REGARDING POTENTIAL BOARD APPOINTMENTS.

18. MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO ADJOURN. All members present voted for the motion.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Dwayne Fowler, Randy Mitchell, Dan Carson, Dwight Turner, Jeff Hooper, Ron Banks, Chris Evans, Brad Dickerson, and Diane Minick.

Gary Winchester, Chairman, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DIANE MINICK, DIRECTOR OF THE UPPER ETOWAH RIVER ALLIANCE, PRESENTED THE UERA ANNUAL REPORT.   Ms. Minick extended appreciation to the Authority for support of the UERA and its programs.

3.   DAN CARSON PRESENTED THE 2008-2009 PBS&J GENERAL SERVICES CONTRACT UPDATE.   Mr. Carson reported an estimated contract amount of $369,569.08 and a total billing to date of $365,546.93.

4.   DAN CARSON PRESENTED THE 2009-2010 PBS&J GENERAL SERVICES CONTRACT UPDATE.   Mr. Carson reported an estimated contract amount of $149,096.40 and a total billing to date of $137,293.90.

5.   DAN CARSON PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE.   Mr. Carson reported an estimated contract amount of $44,500.00 and a total billing to date of $8,530.06.

6.   DAN CARSON PRESENTED THE 2009-2010 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $63,227.95 and a total billing to date of $61,727.95.

7.   DAN CARSON PRESENTED THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE.   Mr. Carson reported an estimated contract amount of $114,840.00 and a total billing to date of $0.00.

8.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD FEBRUARY – MARCH 2011.

9.   GARY WINCHESTER REVIEWED THE FOLLOW-UP ITEMS FROM THE 3/28/11 BOARD MEETING:
1. DWAYNE FOWLER REPORTED CONCERNING THE REQUEST MADE BY BILL ECHOLS, DIRECTOR OF CAPITAL PROJECTS FOR CHEROKEE COUNTY, FOR A SEWER SERVICE CONNECTION AT THE EAST PARK PROJECT LOCATED AT HWY. 20 AT WATER TANK ROAD.   Mr. Fowler requested that the Board approve the Cherokee Recreation & Parks Agency to construct a wastewater lift station at the East Park project. Mr. Fowler also recommended that the station be designed and constructed to serve the 154-acre project, which is currently owned by Cherokee County, and will include approximately 10 acres of commercial.

MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE CHEROKEE RECREATION & PARKS AGENCY TO CONSTRUCT A WASTEWATER LIFT STATION AT THE EAST
PARK PROJECT LOCATED AT HWY. 20 AT WATER TANK ROAD. THE LIFT STATION WILL BE DESIGNED AND CONSTRUCTED TO SERVE THE 154-ACRE PROJECT, WHICH IS CURRENTLY OWNED BY CHEROKEE COUNTY, AND WILL INCLUDE APPROXIMATELY 10 ACRES OF COMMERCIAL.  All members voted for the motion.

Discussion followed concerning plan review fees.

MOTION BY ERIC WILMARTH AND SECOND BY NANCY MARTIN TO APPROVE THAT THE AUTHORITY CHARGE THE CHEROKEE RECREATION & PARKS AGENCYA MINIMUM OF $3500.00 FOR PLAN REVIEW FEES, PLUS ANY ACTUAL COSTS IN THE REVIEW OF THE EAST PARK PROJECT AT THE HOURLY REVIEW RATE.    All members voted for the motion.

10. MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO APPROVE THE 3/28/11 BOARD MEETING MINUTES AS PRESENTED.   All members voted for the motion.

11. BETH WILLIAMS PRESENTED THE FINANCE REPORT.   Mrs. Williams reported that total operating revenues are approximately $1,365,314.00 below budget projections for the period ending 2/28/11. Mrs. Williams also reported that total operating expenses are approximately $881,398.00 below budget projections for the same period.

12.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT.   Mr. Blackwell reported an average daily treatment of 12.385 MGD at the Etowah Water Treatment facility for the month of April 2011. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total 57.74” for the past 12 months.

13.   CHRIS EVANS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS.   Mr. Evans reported an average daily treatment of 3.249 MGD at the Rose Creek facility, and an average daily treatment of 3.636 MGD at the Fitzgerald Creek facility.

14.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM PRESENTED A REQUEST FROM DAVID MANN OF ATKINSFOR AN ADDENDUM TO THE S.R. 20 WATER MAIN RELOCATION PROJECT IN AN APPROXIMATE AMOUNT OF $66,000.00 FOR INSPECTION AND CONSTRUCTION MAINTENANCE.

Mr. Graham stated that he has reviewed documentation for this project and recommends that the Board approve the addendum to the S.R. 20 Water Main Relocation Project in the amount of $30,000.00 for inspection and construction maintenance.

MOTION BY STEVEN WOODRUFF AND SECOND BY CHRIS WILBANKS TO APPROVE AN ADDENDUM TO THE S.R. 20 WATER MAIN RELOCATION PROJECT IN THE AMOUNT OF $30,000.00 FOR INSPECTION AND CONSTRUCTION MAINTENANCE.   All members voted for the motion.

15.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

16.   IT WAS THE CONSENSUS OF THE BOARD TO SCHEDULE THE MAY 2011 BOARD MEETING FOR THURSDAY, MAY 26, 2011 AT 9:00 A.M. IN LIEU OF THE MEMORIAL DAY HOLIDAY. THERE WILL BE NO BOARD AGENDA MEETING/WORK SESSION SCHEDULED FOR MAY 2011.

17.   CHAIRMAN WINCHESTER APPOINTED MEMBERS ERIC WILMARTH, CHRIS WILBANKS, AND MIKE BYRD TO THE CITY OF CANTON COMMITTEE.

Discussion followed concerning the City of Canton issue.

18.   IT WAS THE CONSENSUS OF THE BOARD TO CONDUCT A MEETING ON THURSDAY, MAY 26, 2011 AT 8:00 A.M. FOR THE PURPOSE OF REVIEWING THE PROPOSED CCWSA CIP/FUTURE PROJECTS LIST. NOTIFICATION OF THIS MEETING WILL BE PROVIDED TO THE PRESS.

19.   MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO ADJOURN.   All members voted for the motion

Board Meeting Date:  March 28, 2011  ~ 9:00 P.M.

PERSONS PRESENT: Gary Winchester, Buzz Ahrens, Nancy Martin, Eric Wilmarth, Steven Woodruff, Chris Wilbanks, Mike Byrd, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Clint Blackwell, Dan Carson, Dwayne Fowler, Ryan Sarks, Randy Mitchell, Dwight Turner, Mike Venters, Jeff Hooper, Ron Banks, Jennifer Arp,Allison Hughes, Bill Echols, Russ Pennington, Robbie Bryant, and Craig Ferguson.

Gary Winchester, Chairman, called the meeting to order.

1. AN INVOCATION WAS GIVEN BY CHRIS WILBANKS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2. ALLISON HUGHES OF GEORGIA ADOPT-A-STREAM PRESENTED THE AUTHORITY WITH THE 2010 WATERSHED AWARD, IN WHICH THE ENVIRONMENTAL PROTECTION DIVISION OF THE GEORGIA DEPARTMENT OF NATURAL RESOURCES RECOGNIZES GOVERNMENTAL AGENCIES THAT HAVE SUCCESSFULLY IMPLEMENTED THE GOALS OF ADOPT-A-STREAM.

3. BILL ECHOLS, DIRECTOR OF CAPITAL PROJECTS FOR CHEROKEE COUNTY, PRESENTED A REQUEST FOR SEWER SERVICE CONNECTION AT THE EAST PARK PROJECT LOCATED AT HWY. 20 AT WATER TANK ROAD. Mr. Echols extended appreciation to Dwayne Fowler for his assistance to the County and its engineering consultant, HDR, in the review and development of available options to the County for sanitary sewer service at the East Park project, which is a 149-acre development.

Mr. Echols noted that HDR has completed a preliminary draft of the sewer study and recommends that the County request connection of its onsite gravity sewer collection system to a pump station located on the park site, for piping through a force main piping system to the south, crossing under Hwy. 20 (by the jack and bore method) and thereafter running approximately 5500 lineal feet along Water Tank Road to connect to the CCWSA sanitary sewer system at a location determined by CCWSA.

Mr. Echols noted that this request for approval by the CCWSA Board has been presented to and is authorized by the Cherokee County Board of Commissioners at its meeting of March 15, 2011.

Tom Heard noted that this is the first hearing of this issue. Authority staff& Mr. Echols will further evaluate the project and this issue will be listed as a follow-up item at next month’s meeting.

4. DAN CARSON REPORTED THAT THE BOARD, AT ITS 1/31/11 MEETING, HAD APPROVED A REQUEST FOR PROPOSALS FOR NEW SEWER CAMERAS AND A TRAILER. Mr. Carson requested that the Board approve RFP #CCWSA-2011-008 for the sewer inspection cameras and trailer, based upon the recommendation of the evaluation committee.

MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE RFP #CCWSA-2011-008, BASED UPON THE RECOMMENDATION OF THE EVALUATION COMMITTEE. All members voted for the motion.

5. MOTION BY NANCY MARTIN AND SECOND BY ERIC WILMARTH TO APPROVE THE 2/28/11 BOARD MEETING MINUTES AS PRESENTED.All members voted for the motion.

6. BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $534,998.00 below budget projections for the period ending 1/31/11, and noted that total operating expenses are approximately $689,768.00 below budget projections for the same period. Mrs. Williams reported year-to-date net income of $158,883.00 for the period ending 1/31/11.

7. CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 11.78 MGD at the Etowah River Water Treatment facility for the month of March 2011. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet.

IT WAS THE CONSENSUS OF THE BOARD FOR MR. BLACKWELL TO BEGIN INCLUDING INFORMATION REGARDING CUMULATIVE RAINFALL TOTALS IN THE WATER TREATMENT OPERATIONS REPORT. MR. BLACKWELL WILL BEGIN INCLUSION OF THIS ITEM AT NEXT MONTH’S MEETING, AND WILL CONTINUE THEREAFTER ON A MONTHLY BASIS.

8. MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 3.050 MGD at the Rose Creek facility, and an average daily treatment of 3.334 MGD at the Fitzgerald Creek facility.

9. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 3/11/11 AT THE MANHOLE ON THE OUTFALL LINE BEHIND MEADOWCREST CIRCLE IN CANTON. Mr. Venters reported that the spill was caused by debris that blocked the sewer line, which caused sewerage to backup and overflow at the manhole. Mr. Venters noted that Authority crews jetted the line and stopped the spill. The estimated amount of the spill was 18,000 gallons.

10. MIKE VENTERS REPORTED THAT THE AUTHORITY HAD RECEIVED ODOR COMPLAINTS FROM RESIDENTS OF EAGLE WATCH. Mr. Venters noted that Authority crews had utilized the sewer camera in the immediate area and had also smoke tested the lines. Mr. Venters noted that Authority crews had remedied various manhole issues and noted that testing is still ongoing at this time.

11. BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT THE HWY. 20 PROJECT IS MOVING FORWARD. Mr. Graham noted that sections of old water main are being abandoned, and new lines are in service at this time. Mr. Graham anticipates a completion date of 4/7/11.

12. TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REPORTED THAT THE AUTHORITY HAD RECEIVED A REQUEST FROM REV. FRED GOODWIN, SENIOR PASTOR OF THE CHURCH OF THE MESSIAH IN HICKORY FLAT. Mr. Goodwin, in his correspondence, had stated that he is holding a fund-raising event on 4/1/11 at the Church of the Messiah. Proceeds from this event will benefit the Charity Water organization, which provides fresh water (through the drilling of wells) to people in the world who have no access to fresh water. Mr. Goodwin questioned if the Authority would like to donate financially to this event, speak at the event, or provide material about CCWSA.

Mr. Heard advised that, due to the Authority being a government utility, it is unable to fund a private charity. However, the Authority could commend Mr. Goodwin’s efforts for such a noble cause. Mr. Heard noted that the Authority is a utility member of several water organizations, and through membership in these organizations, the Authority is supporting similar organizations such as Water For People. Mr. Heard noted that the Authority also has members of its staff that have, at their own personal expense, attended mission trips abroad that were related to water supply.

TOM HEARD STATED THAT HE WOULD DRAFT A LETTER OF RESPONSE TO REV. GOODWIN.

13.MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO ADJOURN.   All members voted for the motion.