Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Colleen Welch
  RE:  Request for Consideration of Bill
• Dan Carson
  1)  2010-2011 Infratec General Services Contract Update
  2)  2011-2012 Atkins North America General Services Contract Update
  3)  2011-2012 Infratec General Services Contract Update
  4)  2011-2012 Brown & Caldwell General Services Contract Update
  5)  Request to Advertise for Bids & Approve Construction Budget for Etowah WTP Sludge Collector Project,  Rose Creek Influent PS Odor Control Project,  & Riverchase Sewer Line Replacement Project (Phase 1)
• Dwight Turner RE:  Leak Adjustment Information
• Approval of 4/30/12 Board Meeting Minutes
• Approval of 5/15/12 Called Meeting Minutes
• Finance Report – Beth Williams
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
• General Manager’s Report – Tom Heard
  1)  Request for Upper Etowah River Alliance Contribution
  2) FY 2013 CIP/Futrue Projects List

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Beth Williams, Ryan Sarks, Clint Blackwell, Dwayne Fowler, Greg Long, Randy Mitchell, Dan Carson, Dwight Turner, Jeff Hooper, Ron Banks, Craig Ferguson, and Gil Puffer.

Nancy Martin, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DWIGHT TURNER REFERENCED CORRESPONDENCE RECEIVED FROM AUTHORITY CUSTOMER PATRICIA SMITH. In this correspondence, Ms. Smith noted that she has maintained an account in good standing with the Authority since her move to Woodstock 15 months ago. Ms. Smith further noted that her monthly bill averages approximately $22.00 per month.

In this correspondence, Ms. Smith noted that she received a bill from the Authority for the period ending 2/24/12 in the amount of $291.00. Ms. Smith noted that this large bill was due to a toilet in her home that was not operating correctly. When Ms. Smith was unable to resolve the problem on her own, she employed a handyman to repair the toilet.

Ms. Smith noted that she then contacted the Authority and was told that she could expect no relief for this large bill. Ms. Smith requests review and relief of this charge.

Dwight Turner stated that this item does not qualify for a leak adjustment per the Authority’s current policy.

IT WAS THE CONSENSUS OF THE BOARD TO ABIDE BY EXISTING POLICY. THEREFORE, NO ADJUSTMENT WILL BE GIVEN.

3.   GREG LONG PRESENTED PROPOSED CHANGES TO THE AUTHORITY’S SPECIFICATIONS, APPENDIX W-1, CONCERNING BACKFLOW – CROSS CONNECTION DETAIL (ATTACHED).

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO APPROVE THE CHANGES TO THE AUTHORITY’S SPECIFICATIONS, AS OUTLINED BY MR. LONG. All members voted for the motion.

4.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING FEBRUARY 2012.

5.   RYAN SARKS PRESENTED MULTIPLE SCENARIOS TO THE BOARD REGARDING POSSIBLE RETIREMENT HEALTH INSURANCE CONFIGURATIONS WHICH WOULD LOWER THE AUTHORITY’S TOTAL ANNUAL OPEB COSTS.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO APPROVE A REVISION TO SIGNIFICANTLY LOWER THE ANNUAL OPEB TRUST FUND EXPENSE BY CAPPING THE MONTHLY BENEFIT AMOUNTS, WHICH WILL BE REVIEWED AND ADJUSTED ON A PERIODIC BASIS, OR UPON EACH VALUATION AS REQUIRED BY LAW. Members Wilmarth, Byrd, Ahrens, and Woodruff voted for the motion. Members Morrison and Wilbanks abstained from voting. Motion passed.

6.   MOTION BY STEVEN WOODRUFF AND SECOND BY BUZZ AHRENS TO APPROVE THE 2/27/12 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

7.   BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $1,169,172.00 below budget projections for the period ending 1/31/12. Mrs. Williams also noted that total operating expenses are approximately $438,197.00 below budget projections for the same period.

8.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.299 MGD for the month of March 2012 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 58.21” for the past 12 months.

9.   TOM HEARD PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Heard reported an average daily treatment of 2.410 MGD at the Rose Creek Wastewater Treatment Facility, and an average daily treatment of 3.407 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

10.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT WORK IS ON-GOING ON THE LEMING DRIVE PROJECT.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT.

12.   MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO ADJOURN. All members voted for the motion.

PERSONS PRESENT:  Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Tom Roach, Wesley Banks, Joey Buice, and Dwight Turner.

Nancy Martin, Chair, called the meeting to order.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING REAL ESTATE ITEMS 2012-1 AND 2012-2.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY ROBERT MORRISON TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO AUTHORIZE COUNSEL TO SEND A WRITTEN COUNTER-OFFER ON WEDNESDAY, APRIL 18, 2012 FOR PROPERTY 2012-1 AT AN UNDISCLOSED PRICE.  THIS OFFER WILL BE VALID UNTIL 5:00 P.M. ON FRIDAY, APRIL 20, 2012.  THIS OFFER IS SUBJECT TO A DUE DILIGENCE PERIOD OF 10 BUSINESS DAYS FROM THE DATE OF ACCEPTANCE NOTIFICATION.  CLOSING WILL OCCUR WITHIN 30 DAYS OF ACCEPTANCE.  PAYMENT WILL BE ALL CASH, AND THE OFFER IS SUBJECT TO APPRAISAL AND INSPECTION, INCLUDING ALL PERSONALTY.  THIS OFFER WILL BE THE FINAL OFFER.  All members voted for the motion.

MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO ADJOURN.  All members voted for the motion.

PERSONS PRESENT:  Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, Tom Roach, Wesley Banks, and Dwight Turner.

Nancy Martin, Chair, called the meeting to order.

MOTION BY ROBERT MORRISON AND SECOND BY BUZZ AHRENS TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING POTENTIAL ACQUISITION OF REAL ESTATE.  All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION.  All members voted for the motion.

MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO AUTHORIZE COUNSEL TO SEND A LETTER OF INTENT AND WRITTEN OFFER FOR PROPERTY 2012-1 IN AN AMOUNT PREVIOUSLY DISCUSSED (INCLUDING CONTENTS), SUBJECT TO INSPECTION, APPRAISAL,AND A DUE DILIGENCE PERIOD OF 14 DAYS FROM THE DATE OF ACCEPTANCE NOTIFICATION. THE OFFER WILL BE VALID FOR A PERIOD OF 48 HOURS FROM THE TIME OF DELIVERY.  All members voted for the motion.

MOTION BY ROBERT MORRISON AND SECOND BY ERIC WILMARTH TO ADJOURN.  All members voted for the motion.

Annual Audit of Financial Statements RFQ

Agenda Items: 

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Bryan Wagoner; Georgia Association of Water Professionals
  RE:  Presentation of Award
• Proclamation of Retirement Presentation
• J. Alan Neal; Intentio Consulting & Engineering, LLC
  RE:  Water & Sewer Tap Fees for Revolution Church
• Dan Carson
  1)  2010-2011 Infratec General Services Contract Update
  2)  2011-2012 Atkins North America General Services Contract Update
  3)  2011-2012 Infratec General Services Contract Update
  4)  2011-2012 Brown & Caldwell General Services Contract Update
  5)  Final/Closeout for the Hollis Q. Lathem Reservoir Office Expansion
• Dwight Turner
  RE:  Leak Adjustment Information
• Ryan Sarks
  RE:  Approval of FY 2012 Surplus Listing
• Tom Roach
  RE:  Sewer Tap Issue Update
• Approval of 3/26/12 Board Meeting Minutes 
• Approval of 4/5/12 Called Meeting Minutes 
• Approval of 4/17/12 Called Meeting Minutes
• Finance Report – Beth Williams
  1)  Proposed FY 2012 Budget Amendment/OPEB
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
• General Manager’s Report – Tom Heard
  1)  Scheduling of May 2012 Board Meeting due to Memorial Day Holiday
  2)  Ball Ground Agreement/Service Area Map Update

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Darrell Caudill, Wesley Banks, Ryan Sarks, Beth Williams, Clint Blackwell, Jeff Hooper, Dwayne Fowler, Randy Mitchell, Dan Carson, Dwight Turner, Mike Venters, Ron Banks, Bill Bartlett, Craig Ferguson, Gil Puffer, and Jerry Haygood.

Nancy Martin, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ERIC WILMARTH, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   JERRY HAYGOOD ADDRESSED THE BOARD REGARDING THE SEWER TAP ISSUE AT 321 REDDIN ROAD THAT WAS DISCUSSED AT LAST MONTH’S MEETING. Mr. Haygood noted that he is in receipt of a letter (dated 12/1/11) by Authority counsel which sets forth that the Authority has no evidence of authorization for the connection to the Authority’s sewer system for said property. The letter also indicated that sewer fees in the amount of $1742.40 and a sewer tap fee in the amount of $4500.00 are due to the Authority, as well as a penalty in the amount of $2500.00 for an illegal sewer connection. Additionally, the Authority requires proof that an easement from the adjacent land owner, Pointe Development Group, was obtained for the private sewer line connection.

Mr. Haygood noted that it was his understanding that Pointe Development Group, the previous land owner, had previously paid the sewer tap fees for this property. Mr. Haygood also noted that he feels he should not be held responsible for sewer fees or any penalties that have been assessed.

Mr. Haygood noted that he does not have a copy of any receipt that would demonstrate that a sewer tap fee for this piece of property was paid to the Authority by either himself or Pointe Development Group.

Darrell Caudill stated that there is no proof of easement which would allow this service to go across this property. Mr. Caudill also noted that Mr. Haygood dealt with Pointe Development Group regarding the acquisition of sewer for this property. The Authority did not deal with Pointe Development Group regarding this particular sewer issue; however, Mr. Haygood is the owner of this property which is getting the benefit of this particular service. Mr. Caudill stated that no one at the Authority was notified nor did anyone at the Authority approve sewer access or sewer service to this particular piece of property.

Mr. Caudill noted that it is his recommendation to the Board that if payment for the amounts indicated above for sewer tap fees, sewer usage fees, and penalties assessed is not received within 30 days, water service to this piece of property will be disconnected.

IT IS THE CONSENSUS OF THE BOARD TO FOLLOW COUNSEL’S RECOMMENDATION.

3.   DAN CARSON QUESTIONED IF THE BOARD WOULD LIKE TO PROCEED WITH THE ROSE CREEK COLLECTION SYSTEM AND PLANT ODOR CONTROL EVALUATION/SCOPE OF WORK THAT HAS BEEN SUBMITTED BY BROWN & CALDWELL.

Tom Heard noted that it was the recommendation of staff to postpone this issue until a later date so that Authority staff can review methods already in place.

IT WAS THE CONSENSUS OF THE BOARD TO FOLLOW STAFF RECOMMENDATION AND POSTPONE THIS ISSUE UNTIL A LATER DATE.

4.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING JANUARY 2012.

5.   MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 1/30/12 BOARD MEETING MINUTES AS PRESENTED. All members voted for the motion.

6.   BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $586,772.00 below budget projections for the period ending 12/31/11. Mrs. Williams also noted that total operating expenses are approximately $332,204.00 below budget projections for the same period.

7.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.409 MGD for the month of February 2012 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 59.08” for the past 12 months.

8.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.598 MGD at the Rose Creek Wastewater Treatment Facility, and an average daily treatment of 3.643 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

9.   MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 1/3/12 AT 104 ASHLEY GLEN IN THE WOODMONT SUBDIVISION IN CANTON, GEORGIA. Mr. Venters noted that approximately 500 gallons had been spilled, and noted that the spill was due to vandalism.

10.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT THE TIMBERLAKE NORTH WATER MAIN REPLACEMENT PROJECT IS COMPLETE. MR. GRAHAM NOTED THAT THE HUNT ROAD PROJECT IS ALSO COMPLETE, AND THAT WORK IS SCHEDULED TO BEGIN TOMORROW ON THE LEMING DRIVE PROJECT. MR. GRAHAM ALSO NOTED THAT WORK IS SCHEDULED TO BEGIN IN MAY 2012 ON THE KELLOGG CREEK ROAD PROJECT.

11.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REFERENCED CORRESPONDENCE RECEIVED FROM ELIZABETH BOOTH, MANAGER OF THE WATERSHED PLANNING AND MONITORING PROGRAM OF THE ENVIRONMENTAL PROTECTION DIVISION OF THE GEORGIA DEPARTMENT OF NATURAL RESOURCES. In this correspondence, Ms. Booth noted that the Lake Allatoona/Upper Etowah River (LAUE) Watershed Partnership, consisting of seven counties and three independent water authorities, previously submitted a Watershed Assessment to the Georgia Environmental Protection Division (GAEPD). This document summarized the Assessment conducted for the entire Upper Etowah River Basin, which drains into Lake Allatoona. The Watershed Planning and Monitoring Program (WPMP) reviewed the document and forwarded comments to the Partnership. The Partnership has since submitted a revised Watershed Assessment. Based on a review of the revised document, all comments regarding the original submittal appear to have been addressed. Therefore, representatives of the Watershed Planning and Monitoring Program now concur with the LAUE Watershed Assessment.

In this correspondence, Ms. Booth further noted that the Partnership sponsors should be proud of what they have accomplished with the completion of the LAUE Watershed Assessment. This undertaking required the cooperation of Federal, State and local government entities working together to conduct the study and produce the final document. As a result of these efforts, the current condition of the Upper Etowah Basin has been largely determined through the gathering and analysis of an extensive amount of water quality and biological data collected in the field at monitoring sites located throughout the watershed. This provides a solid basis for the next step in the overall process, which is the development and implementation of the LAUE Watershed Protection Plan.

Ms. Booth further noted in this correspondence that the NPDES permits held by many of the Partnership sponsors require that a Watershed Assessment be conducted and a Watershed Protection Plan be prepared and implemented. The LAUE Watershed Assessment, along with the LAUE Watershed Protection Plan that is currently being finalized by the Partnership, will satisfy these NPDES permit requirements. These documents will also satisfy the requirements for Partnership sponsors that sometime in the future become NPDES permit holders. However, this will only apply for Sponsors that sign and participate in the implementation of the LAUE Watershed Protection Plan. The initial focus of the Watershed Protection Plan is, to a large part, dependent upon what is learned through the current information provided by the Watershed Assessment. It is important that the Protection Plan be based on current information for it to effectively serve as a tool for restoring and protecting streams in the watershed. Therefore, current LAUE Partnership sponsors that do not participate in the development and implementation of the LAUE Watershed Protection Plan, and in the future need to obtain an NPDES permit, might be required to conduct a separate Watershed Assessment and prepare their own Watershed Protection Plan.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO AUTHORIZE TOM HEARD AND DAVID KUBALA TO PROPOSE A CONTRIBUTION OF $50,000.00 FOR THE LAUE WATERSHED ASSESSMENT, WITH ANY EXCESS TO BE NEGOTIATED AT THE DISCRETION OF THE GENERAL MANAGER, UP TO A MAXIMUM OF $82,000.00. All members voted for the motion.

12.   DARRELL CAUDILL NOTED THAT, PERTAINING TO THE SEWER TAP ISSUE AT REDDIN ROAD DISCUSSED EARLIER IN THE MEETING, MR. HAYGOOD’S ATTORNEY HAD QUESTIONED IF THE BOARD WOULD CONSIDER REDUCING THE PENALTY IMPOSED ON THIS ACCOUNT.

IT WAS THE CONSENSUS OF THE BOARD THAT THE PENALTY IMPOSED ON THIS ACCOUNT WILL REMAIN IN PLACE.

13.   MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO ADJOURN. All members voted for the motion.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Patricia Smith
  RE:  Request for Relief of Charges on Account
• Greg Long
  RE:  Proposed Changes to Specs-Backflow/Cross Connection Detail
• Dwight Turner
  Re:  Leak Adjustment Information
• Ryan Sarks
  Re:  OPEB Updates & Revisions
• Approval of the 02/27/12 Board Meeting Minutes
• Finance Report – Beth Williams
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
• General Manager’s Report – Tom Heard

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Ryan Sarks, Beth Williams, Jeff Hooper, Clint Blackwell, Dwayne Fowler, Randy Mitchell, Dan Carson, Dwight Turner, Mike Venters, Ron Banks, Craig Ferguson, and Gil Puffer.

Nancy Martin, Chair, called the meeting to order.

1.   AN INVOCATION WAS GIVEN BY ROBERT MORRISON, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.   DAN CARSON PRESENTED THE 2010-2011 PBS&J GENERAL SERVICES CONTRACT UPDATE (FINAL). Mr. Carson reported an estimated contract amount of $34,699.74 and a total billing to date of $34,699.74.

3.   DAN CARSON PRESENTED THE 2010-2011 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $40,960.00 and a total billing to date of $24,108.50.

4.   DAN CARSON PRESENTED THE 2010-2011 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE (FINAL). Mr. Carson reported an estimated contract amount of $91,339.74 and a total billing to date of $91,339.74.

5.   DAN CARSON PRESENTED THE 2011-2012 ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $134,685.00 and a total billing to date of $1,931.52.

6.   DAN CARSON PRESENTED THE 2011-2012 INFRATEC GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $3,480.00 and a total billing to date of $0.00.

7.   DAN CARSON PRESENTED THE 2011-2012 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $119,848.00 and a total billing to date of $11,506.50.

8.   DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING DECEMBER 2011.

9.   MOTION BY BUZZ AHRENS AND SECOND BY MIKE BYRD TO AMEND THE 1/30/12 AGENDA TO INCLUDE CCWSA HIGHLIGHTS INFORMATION FOR THE PERIOD DECEMBER 2010 – NOVEMBER 2011. All members present voted for the motion.

Nancy Martin read the CCWSA Highlights information for the period December 2010 – November 2011 (ATTACHED).

10.   JEFF HOOPER REPORTED CONCERNING A SEWER TAP ISSUE.  Mr. Hooper referenced correspondence from Darrell Caudill of Roach, Caudill & Gunn, LLP (dated 12/1/11) to Jerry Haygood, Michael Shaw, and MJL Properties concerning 321 Reddin Road in Canton. In this correspondence, Mr. Caudill stated that it has come to the Authority’s attention that the property referenced above, owned by MJL Properties, has an unauthorized connection to the Authority’s sewer system. Additionally, this unauthorized sewer connection appears to cross the real property of another land owner, Pointe Development Group.

In this letter, Mr. Caudill further noted that Authority staff recently reviewed their records, and found no evidence of authorization for the connection to the Authority’s sewer system for said property. Mr. Caudill noted that if Mr. Haygood or Mr. Shaw could produce evidence to the contrary suggesting that the sewer connection was, in fact, authorized, this evidence should be provided to Authority counsel immediately for verification with the Authority.

In this letter, Mr. Caudill further noted that absent any showing that MJL Properties or a predecessor in title was authorized to connect to the Authority’s sewage system, it would appear that 321 Reddin Road has had the benefit of sewer service at no cost since 2006. Following an examination of the water meter records for this residence and measuring water consumption at this address as of 11/7/11, it appears that MJL Properties owes sewer fees in the amount of $1742.40. MJL Properties also owes a sewer tap fee in the amount of $4500.00, and unless it can be demonstrated that MJL Properties had some authorization to connect to the system, the Authority will assess a penalty for an illegal sewer connection in the amount of $2500.00. Additionally, the Authority will require proof that MJL Properties obtained an easement from the adjacent land owner, Pointe Development Group, for the private sewer line connection. Mr. Caudill had requested that that Authority be contacted within five days of receipt of this notification in order to arrange for payment of the amounts listed above, or the Authority would take immediate steps to disconnect the water service from said property until such time as appropriate payment arrangements are made.

Mr. Hooper reported that correspondence has now been received from Doug Flint of Flint, Connolly & Walker, LLP, regarding this issue. In this correspondence dated 1/20/12, Mr. Flint stated that his client, MJL Properties, purchased property at 321 Reddin Road from Pointe Development Group in 2005. Mr. Flint noted that his client was informed that the sewer tap for this property had already been purchased and the tap was installed by the prior owner in advance of the closing of the purchase of this property. Mr. Flint noted that he has only recently learned that Pointe Development Group did not actually pay the required tap fee subsequent to the letter by Roach, Caudill & Gunn, LLP to his client.

In this correspondence, Mr. Flint further noted that the residence that has been constructed on the property was constructed in full compliance with all applicable City of Canton building codes. A building permit was purchased and a certificate of occupancy was issued (for a residence on public sewer) by the City of Canton with no mention whatsoever of a problem regarding the lack of a paid sewer tap. Mr. Flint further noted that, likewise, his client purchased a water meter from CCWSA during the construction period, again with no mention about lack of a paid sewer tap. Mr. Flint noted that he would be happy to share copies of these permits and applications should they be of assistance.

Mr. Flint further noted that he feels that the lack of a paid sewer tap for the residence constructed on this property occurred through no fault of his client. As such, this correspondence serves to request the waiver of any penalty fee that CCWSA is inclined to charge to this property. Mr. Flint stated that he feels that the sewer tap fee should be paid at the prevailing amount for sewer taps in 2005, and noted that he would try to collect a reimbursement of this amount from the former owner.

Mr. Flint noted that, in the letter by Darrell Caudill of Roach, Caudill & Gunn, LLP, Mr. Caudill indicated that sewer usage fees in the amount of $1742.40 are due for the duration of the time that the residence on this property had a water meter. Mr. Flint stated that he agrees that MJL Properties owes sewer usage fees for the times that it used water from March 2006 to July 2006. Mr. Flint noted that, at all other times, the water meter and water/sewer usage at the residence was the responsibility of other parties who were tenants.

Mr. Flint stated that he feels that MJL Properties should only be assessed sewer usage fees for the period it held the water account. Mr. Flint proposes to resolve this matter by having his client pay the prevailing tap fee from 2005 and the sewer usage fees from March 2006 to July 2006. Mr. Flint requests that the Board consider this request.

IT WAS THE CONSENSUS OF THE BOARD TO POSTPONE THIS ISSUE UNTIL NEXT MONTH’S MEETING IN ORDER FOR MR. FLINT TO PROVIDE COPIES OF PERMITS AND APPLICATIONS FOR THE ATTORNEY’S REVIEW. THIS ITEM WILL BE REPORTED BACK TO THE BOARD BY TOM ROACH AFTER REVIEW.

11.   MOTION BY STEVEN WOODRUFF AND SECOND BY ROBERT MORRISON TO APPROVE THE 12/22/11 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

12.   BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $108,454.00 below budget projections for the period ending 11/30/11. Mrs. Williams also noted that total operating expenses are approximately $270,877.00 below budget projections for the same period. Mrs. Williams reported year-to-date net income of $106,076.00 for the period ending 11/30/11.

13.   CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.548 MGD for the month of January 2012 at the Etowah River Water Treatment facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently at full pool at 1189 ft. Mr. Blackwell reported a cumulative rainfall total of 61.47” for the past 12 months.

14.   MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.552 MGD at the Rose Creek Wastewater Treatment Facility, and an average daily treatment of 3.289 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

15.   MIKE VENTERS REPORTED THAT AUTHORITY STAFF HAD RECEIVED AN ODOR COMPLAINT ON 1/10/12 FOR 1720 INDIAN RIDGE DRIVE IN WOODSTOCK. Mr. Venters reported that Authority staff had investigated this issue.

16.   BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT ALL WATER MAINS ARE INSTALLED FOR THE TIMBERLAKE NORTH WATER MAIN REPLACEMENT PROJECT. Mr. Graham noted that testing is currently ongoing at Ramblewood Court, and noted that this project should be completed by next month’s meeting.

17.   TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REPORTED THAT A 6” WATER MAIN BREAK OCCURRED ON 1/28/12 NEAR TOONIGH ROAD AND SPRINGFIELD PLACE. Mr. Heard noted that the water had to be valved off until repairs were completed. Mr. Heard noted that the Authority had issued a Public Advisory Boil Water Notice because of this event and lab samples were taken. Laboratory tests results indicated that the water was safe for human consumption, and the Boil Water Notice was cancelled on 1/29/12. Mr. Heard noted that the specific area affected included residents along Toonigh Road from the intersection of Springwater Trace to Old Magnolia Trail. Mr. Heard stated that approximately 175 homes were affected by the Boil Water Notice, including homes in the Valley Brook subdivision.

Mr. Heard reported that thenotices had been submitted to the press and posted on the Authority’s website.

18.   TOM HEARD INFORMED THE BOARD THAT HE HAS HAD BRIEF DISCUSSIONS WITH MAYOR HOBGOOD OF THE CITY OF CANTON CONCERNING CONSOLIDATION ISSUES.

19.   THE BOARD EXTENDED CONGRATULATIONS TO TOM HEARD FOR BEING APPOINTED AS THE PRESIDENT OF THE CHEROKEE COUNTY CHAMBER OF COMMERCE.

20.   MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO ADJOURN. All members present voted for the motion.

Agenda Items:

• Invocation
  
• Pledge of Allegiance to the Flag of the United States of America
  
• Dan Carson
  RE:  Rose Creek Collection System & Plant Odor Control Evaluation/Scope of Work
• Dwight Turner
  RE: Leak Adjustment Information
• Tom Roach
  Re:  Update Regarding Sewer Tap Issue
• Approval of the 01/30/12 Board Meeting Minutes
  
• Finance Report – Beth Williams
  
• Treatment Reports – Clint Blackwell, Mike Venters
  
• Construction Report – Bill Graham
  
• General Manager’s Report – Tom Heard
  1)  Lake Allatoona-Upper Etowah Watershed Assessment