Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
  
• Executive Session
• Tom Roach
  RE:  Request Approval of Purchase of 85 +/- Acres from American Proteins,  Inc.
• Dwight Turner
  1)  Request from RL Glosson & Katrina Ceccoli for Line Participation
  2)  Request Approval of Handheld Meter Reading Device Upgrade & Transmitters
  3)  Leak Adjustment Information
• Dan Carson
  RE:  Request for Approval of 120- Day Time Extension for Rose Creek Odor Control Project
• Dwayne Fowler
  RE:  Approval of Request for Quote for Wireless Devices & Service
• Approval of 04/29/13 Board Meeting Minutes
• Finance Report – Beth Williams
  1)  Amendment to Georgia Fund I Resolution
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
  
• General Manager’s Report – Tom Heard
  1)   FY 2014 CIP/Future Projects List
  2)  Request for Sponsorship of Great Lake Allatoona Clean-Up

The post May 2013 appeared first on CCWSA.

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Dan Carson, Beth Williams, Clint Blackwell, Jeff Hooper, Dwayne Fowler, Dwight Turner, Randy Mitchell, Ryan Sarks, Jennifer Arp, Ron Banks, Craig Ferguson, and Bryce Holcomb.

Nancy Martin, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  DWIGHT TURNER REPORTED THAT, AT THE 8/27/12 BOARD MEETING, THE CCWSA BOARD HAD AUTHORIZED COUNSEL TO PROVIDE NOTIFICATION TO AUTHORITY CUSTOMER JON FLAIG AT 1086 LONGWOOD DRIVE OF A CROSS CONNECTION, AS WELL AS NOTIFICATION OF THE TOTAL AMOUNT DUE TO THE AUTHORITY AS A RESULT OF THIS CROSS CONNECTION. Counsel had advised the Authority that it may file a lawsuit against the customer and seek damages for use of the Authority’s collection and sewerage treatment without payment, seek payment, and seek a mandatory injunction prohibiting the customer from continuing to use well water within the home. The Board had also approved that the Authority could also physically disconnect the home from the Authority’s sewage collection system, and the Authority could contact the Cherokee County Sheriff’s Office for an investigation of possible theft of government services. Authority counsel was authorized to take any or all of the actions outlined above, and counsel would make a one-time attempt to resolve this matter which would include the payment of a fine to be determined, the payment of the estimated unpaid sewage charges and the disconnection of the use of well water within the home.

Tom Roach noted that the Authority is now in receipt of a check from Mr. Flaig in the amount of $1557.60 for payment of unpaid sewage charges. Mr. Roach noted that he had previously notified Mr. Flaig that $1557.60 was the amount due to the Authority for these unpaid sewage charges.

MOTION BY MIKE BYRD AND SECOND BY STEVEN WOODRUFF TO ACCEPT THE PAYMENT BY MR. FLAIG IN THE AMOUNT OF $1557.60 FOR SERVICES RECEIVED, AND TO ASSESS A PENALTY IN THE AMOUNT OF $250.00. NOTICE WILL BE PROVIDED TO THE CUSTOMER THAT THE AUTHORITY IS MONITORING THIS ACCOUNT AND WELL CONNECTION CONSISTENTLY IN THE FUTURE. All members present voted for the motion.

3.  DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING FEBRUARY 2013.

4.  BRYCE HOLCOMB OF CITI PRESENTED A REFUNDING UPDATE CONCERNING THE AUTHORITY’S SERIES 2003 BONDS. Mr. Holcomb noted that a few select maturities of the Series 2003 Bonds (8/1/2014 – 8/1/2021) were advance refunded when the Authority issued its Series 2011 Bonds in June of 2011. The maturities that remain (8/1/2022 – 8/1/2033) are the focus of this refunding. The Series 2003 Bonds are callable on August 1, 2013 at par. Mr. Holcomb noted that Citi plans to price the proposed Series 2013 Bonds on April 24, 2013 so that Citi may meet with the CCWSA Board at its 4/25/13 work session to present the final results of the refunding, adopt the Series 2013 Bond Resolution, and sign the Bond Purchase Agreement. Mr. Holcomb noted that the bond closing is scheduled for 5/23/13, so the plan is to current refund the outstanding Series 2003 Bonds.

Mr. Holcomb noted that as the Authority is aware, the commonly used minimum savings benchmark for a refunding in the tax-exempt market is when present value savings equal or exceed 3-5% of the refunded bonds. Currently, this refunding opportunity far exceeds 3-5%.

Mr. Holcomb noted that based on market rates as of March 1, 2013 and assuming a dated and delivery date of May 23, 2013, a refunding of the remaining Series 2003 maturities (8/1/2022 – 8/1/2033) produces a present value savings totaling $2.05 million, or 10.82% of refunded par. Contributors to these savings are:

1) Near all-time low tax-exempt fixed rates

2) The Series 2003 Bonds are being refunded near their call date so negative arbitrage is mitigated

3) The majority of the maturities being refunded are on the intermediate part of the yield curve, thereby allowing the Authority to benefit from the steepness of the yield curve

4) The Authority’s strong underlying ratings of Aa2/AA.

Mr. Holcomb set forth the following comparison of the current savings level with where savings were in late October of 2012. Interest rates have increased approximately 0.20% since late October.

CCWSA Refunding of Water and Sewerage Revenue Bonds, Series 2003

Advance Refunding Current Refunding

(as of 10/26/12) (as of 3/21/13)

Delivery Date 1/3/2013 5/23/13

Refunding Par $16,330,000 $16,230,000

All-In True Interest Cost (%) 3.21% 3.44%

Total Refunded Par Amount $18,970,000 (2022-2033) $18,970,000 (2022-2033)

Total Savings $3,207,000 $2,984,532

PV Savings as % of Refunded Bonds $2,371,000 $2,053,599

PV Savings as % of Refunded Bonds 12.50% 10.82%

Mr. Holcomb also noted that for solid “AA” rated credits, like the Authority, Citi is finding that the rating agencies and bond investors no longer require a Debt Service Reserve Fund (DSRF). In fact, common parity DSRFs, like what is required under the Authority’s Master Bond Resolution, can be cumbersome and may work against highly rated water and sewer issuers at times. As an alternative, Citi proposes the inclusion of a springing covenant with the Series 2013 Bonds that will no longer require a common parity DSRF. The springing covenant will permit the Authority to fund a DSRF by bond series only as needed on market conditions at the time of issuance.

Mr. Holcomb stated that this springing covenant would take effect once the Authority’s outstanding bonds (issued prior to the Series 2013 Bonds) have been paid off or refunded. By including the springing covenant in the Series 2013 Bonds, it has the effect of setting the placeholder for this future revision.

Mr. Holcomb noted that for the Series 2013 Bonds, there will not be an additional deposit to the Authority’s existing common DSRF. Because of the debt service savings from the 2003 refunding, there will actually be a slight reduction. In addition, the Authority should be able to pull out the $1,901,352 of cash reserves it deposited into the DSRF in January of 2010 when FGIC was in receivership and the NY Insurance Commissioner suspended FGIC’s claims paying ability. National Public Finance Guarantee Corp (the old MBIA insurer) provides reinsurance on many of FGIC’s old surety policies, and National has assumed control of these policies under a Novation Agreement. This Novation Agreement becomes effective when the final plan of rehabilitation of FGIC is approved, which is currently scheduled for April 30. At that point, National is required to issue an endorsement to the Policy that will be posted on the FGIC rehabilitation website and mailed to the Custodian. Assuming all this occurs as scheduled, the Authority should be able to pull out its $1,910,352 of cash reserves as a DSRF deposit later this year.

Mr. Holcomb also requested that the Board consider the minimum amount of present value savings needed in order to move forward with this issue.

MOTION BY ROBERT MORRISON AND SECOND BY BUZZ AHRENS TO AUTHORIZE THE AUTHORITY’S BOND ATTORNEY TO INCLUDE THE SPRINGING COVENANT IN THE SERIES 2013 BOND RESOLUTION THAT WILL BE PRESENTED AT THE 4/25/13 MEETING, AND TO SET A MINIMUM OF 10% PRESENT VALUE SAVINGS IN ORDER TO MOVE FORWARD. All members present voted for the motion.

5.  DAN CARSON REQUESTED AUTHORIZATION FOR STAFF TO PREPARE AND SEND OUT A REQUEST FOR PROPOSALS FOR THE RAW WATER INTAKE #3 PROJECT.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO AUTHORIZE STAFF TO PREPARE AND SEND OUT A REQUEST FOR PROPOSALS FOR THE RAW WATER INTAKE #3 PROJECT. All members present voted for the motion.

6.  DAN CARSON REQUESTED AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE 140 WEST MAIN OFFICE BUILDING PROJECT.

MOTION BY STEVEN WOODRUFF AND SECOND BY MIKE BYRD TO AUTHORIZE STAFF TO ADVERTISE FOR BIDS FOR THE 140 WEST MAIN OFFICE BUILDING PROJECT. All members present voted for the motion.

7.  DAVID KUBALA REQUESTED APPROVAL OF THE PHASE 2 CONTRACT WITH JOE TANNER & ASSOCIATES FOR CONSULTATION AND SUPPORT SERVICES IN THE AMOUNT OF $25,000.00 FOR THE NORTHEAST WWTP NPDES PERMIT PROJECT.

MOTION BY STEVEN WOODRUFF AND SECOND BY MIKE BYRD TO APPROVE THE PHASE 2 CONTRACT (ATTACHED) WITH JOE TANNER & ASSOCIATES FOR CONSULTATION AND SUPPORT SERVICES IN THE AMOUNT OF $25,000.00 FOR THE NORTHEAST WWTP NPDES PERMIT PROJECT. All members present voted for the motion.

8.  MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE LAKE ALLATOONA-UPPER ETOWAH RIVER COMPREHENSIVE WATERSHED PROTECTION PLAN AS PRESENTED AND TO AUTHORIZE THE CHAIR TO EXECUTE THE DOCUMENT. All members present voted for the motion.

9.  RYAN SARKS REQUESTED APPROVAL OF THE FY 2013 SURPLUS LISTING (ATTACHED). Mr. Sarks noted that the items included on the listing would be sold at auction on 5/11/13.

MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE FY 2013 SURPLUS LISTING AS PRESENTED. All members present voted for the motion.

10.  MOTION BY ERIC WILMARTH AND SECOND BY ROBERT MORRISON TO APPROVE THE 2/25/13 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

11.  BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $741,832.00 below budget projections for the period ending 1/31/13. Mrs. Williams noted that total operating expenses are approximately $539,446.00 below budget projections for the same period.

12.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.654 MGD for the month of March 2013 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 49.45” for the past 12 months.

13.  JEFF HOOPER PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT IN THE ABSENCE OF MIKE VENTERS. Mr. Hooper reported an average daily treatment of 3.0 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.0 MG. Mr. Hooper reported an average daily treatment of 3.7 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

14.  JEFF HOOPER REPORTED THAT A WASTEWATER SPILL OCCURRED TWO WEEKS AGO AT 1957 AUTHORITY DRIVE IN WOODSTOCK. Mr. Hooper reported that amount spilled was approximately 13,888 gallons. The cause of the spill was due to an operator who failed to correctly close the influent valve to the basin as directed by a supervisor. Mr. Hooper noted that the operator has now been trained to correctly close and operate the valve.

15.  BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT THE AUTHORITY IS IN RECEIPT OF A REQUEST BY THE CHEROKEE COUNTY FIRE DEPARTMENT FOR A FIRE HYDRANT AT/NEAR THE INTERSECTION OF MOUNTAIN ROAD AND MOUNTAIN LANE IN THE SOUTHEAST PORTION OF CHEROKEE COUNTY. The Fire Department feels that there is a need for the hydrant to adequately assist with fire suppression/protection in that area.

MOTION BY BUZZ AHRENS AND SECOND BY STEVEN WOODRUFF TO APPROVE THIS REQUEST. All members present voted for the motion.

16.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT AUTHORITY COUNSEL WILL BE PROVIDING NOTIFICATION TO THE CLERK OF COURT REGARDING UPCOMING BOARD APPOINTMENTS FOR THE MUNICIPAL, POST 1, AND POST 2 APPOINTMENTS.

17.  MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING THE POTENTIAL ACQUISITION OF REAL ESTATE. All members present voted for the motion.

MOTION BY STEVEN WOODRUFF AND SECOND BY MIKE BYRD TO EXIT EXECUTIVE SESSION AND RETURN TO REGULAR SESSION. All members present voted for the motion.

18.  MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ADJOURN. All members present voted for the motion.

The post March 2013 appeared first on CCWSA.

Nancy Martin, Chair, called the meeting to order.

AN INVOCATION WAS GIVEN BY NANCY MARTIN, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

NANCY MARTIN NOTED THAT THE PURPOSE OF THE CALLED MEETING IS FOR THE ADOPTION OF THE SERIES 2013 BOND RESOLUTION AND SIGNING OF THE BOND PURCHASE AGREEMENT.

BRYCE HOLCOMB OF CITI PRESENTED THE RESULTS OF REFUNDING THE AUTHORITY’S SERIES 2003 BONDS. Mr. Holcomb noted that a tax-exempt refunding of Series 2003 maturities 2022-2033 provides total savings of $3,317,652.00 and present value savings of $2,326,255.00 to the Authority. Mr. Holcomb noted that the savings as a percentage of refunded par is 12.26%.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO AUTHORIZE THE CHAIR TO EXECUTE THE CCWSA 2013 SUPPLEMENTAL BOND RESOLUTION (ATTACHED). All members present voted for the motion.

MOTION BY BUZZ AHRENS AND SECOND BY ERIC WILMARTH TO AUTHORIZE THE CHAIR TO EXECUTE THE CCWSA REVENUE REFUNDING BONDS SERIES 2013 BOND PURCHASE AGREEMENT (ATTACHED). All members present voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO ADJOURN. All members present voted for the motion.

The post April 2013 appeared first on CCWSA.

THE BOARD OF DIRECTORS OF THE CHEROKEE COUNTY WATER & SEWERAGE AUTHORITY WILL CONDUCT A CALLED MEETING ON THURSDAY, APRIL 25, 2013 AT 3:00 P.M. AT THE AUTHORITY’S ADMINISTRATIVE OFFICE LOCATED AT 391 WEST MAIN STREET IN CANTON, GEORGIA. THE PURPOSE OF THE CALLED MEETING IS FOR THE ADOPTION OF THE SERIES 2013 BOND RESOLUTION AND SIGNING OF THE BOND PURCHASE AGREEMENT.

The post April 2013 appeared first on CCWSA.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Presentation of GAWP Plant of the Year Award
• Recognition of Authority Employee Don Bowden for Top Operator Award
• Dwayne Fowler
  RE:  Request from David Winters of Woodstock SLP, LLC Regarding Transfer of Services
• Jeff Hooper
  RE:  Request for Approval of Updates to Industrial Pretreatment Manual
• Dan Carson
  1)  2011-003 Atkins North America General Services Contract Update
  2)  2011-004 McKim-Creed General Services Contract Update
  3)  2011-005 Brown & Caldwell General Services Contract Update
  4)  2012-008 Atkins North America General Services Contract Update
  5)  2012-009 McKim-Creed General Services Contract Update
  6)  2012-010 Brown & Caldwell General Services Contract Update
  7)  Request to Award Bid to Lowest Qualified Bidder/Lift Station Upgrades & UST Removal
  8)  Discussion Regarding Holly Springs Downtown Sanitary Sewer System Project
  a)  Approval of Routing Option for Holly Springs Downtown Sanitary Sewer System Project
  b)  Approval of Modification of Construction Budget in The Amount of $95,388.00
  c)  Approval of Change Order in the Amount of $11,840.00 for Additional Engineering (Atkins)
  d)  Discussion Regarding Payment Options
  9)  Request to Advertise for Rose Creek Decanter Project & Discussion of Sole Source Decanters
  10)  140 West Main Street Project Update
• Dwight Turner
  1)  Letter From Counsel Regarding Flaig Issue
  2)  Request from Catherine Okeke Regarding Dispute of Bill
  3)  Leak Adjustment Information
• Approval of the 03/25/13 Board Meeting Minutes
• Approval of the 04/25/13 Called Meeting Minutes
• Finance Report – Beth Williams
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
  
• General Manager’s Report – Tom Heard
  1) Letter from Authority Customer Harold Dombeck
  2)  Scheduling of May 2013 Board Meeting Due to memorial Day Holiday

The post April 2013 appeared first on CCWSA.

Nancy Martin, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY BUZZ AHRENS, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  ADAM FRALEY OF MAULDIN & JENKINS PRESENTED THE AUDIT REPORT FOR FISCAL YEAR 2012. Mr. Fraley reported that the audit was a clean audit according to governmental accounting standards.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO APPROVE THE FISCAL YEAR 2012 AUDIT REPORT AS PRESENTED. All members present voted for the motion.

3.  DAN CARSON PRESENTED THE 2011-2012 ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $282,807.50 and a total billing to date of $224,173.06.

4.  DAN CARSON PRESENTED THE 2011-2012 MCKIM & CREED GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $118,072.50 and a total billing to date of $65,095.00.

5.  DAN CARSON PRESENTED THE 2011-2012 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $161,494.00 and a total billing to date of $152,193.65.

6.  DAN CARSON PRESENTED THE 2012-2013 ATKINS NORTH AMERICA GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $47,345.00 and a total billing to date of $7,515.00.

7.  DAN CARSON PRESENTED THE 2012-2013 MCKIM & CREED GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $0.00 and a total billing to date of $0.00.

8.  DAN CARSON PRESENTED THE 2012-2013 BROWN & CALDWELL GENERAL SERVICES CONTRACT UPDATE. Mr. Carson reported an estimated contract amount of $0.00 and a total billing to date of $0.00.

9.  DAN CARSON REPORTED THAT THE INFRATEC CONSULTANTS FIRM HAS MERGED WITH MCKIM & CREED, INC. Mr. Carson noted that McKim & Creed, Inc. has accepted the contract terms and conditions previously negotiated with Infratec and furthermore, McKim & Creed will assume the contractual duties of Infratec for the CCWSA General Engineering Services Projects CCWSA-2011-004-Infratec and CCWSA-2012-009-Infratec.

10.  DAN CARSON PRESENTED THE RESULTS FROM THE REQUEST FOR PROPOSALS FOR THE TRUCK AND EQUIPMENT PACKAGE/COMBINATION SEWER CLEANER PROJECT (CCWSA-2013-001). Mr. Carson presented a notice of intent to award to Environmental Products of Georgia in an amount not-to-exceed $325,798.00.

MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO AWARD THE TRUCK AND EQUIPMENT PACKAGE/COMBINATION SEWER CLEANOUT PROJECT (CCWSA-2013-001) TO ENVIRONMENTAL PRODUCTS OF GEORGIA IN AN AMOUNT NOT-TO-EXCEED $325,798.00. All members present voted for the motion.

11.  DAN CARSON PRESENTED THE RESULTS FROM THE REQUEST FOR PROPOSALS FOR THE HOLLY SPRINGS DOWNTOWN SANITARY SEWER SYSTEM PROJECT (CCWSA-2012-013). Mr. Carson presented a notice of intent to award to Atkins North America in an amount not-to-exceed $158,295.00.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO AWARD THE HOLLY SPRINGS DOWNTOWN SANITARY SEWER SYSTEM PROJECT (CCWSA-2012-013) TO ATKINS NORTH AMERICA IN AN AMOUNT NOT-TO-EXCEED $158,295.00. All members present voted for the motion.

12.  MOTION BY MIKE BYRD AND SECOND BY CHRIS WILBANKS TO AUTHORIZE STAFF TO PREPARE AND SEEK PROPOSALS FOR THE ANTI-DEGRADATION REVIEW, ENVIRONMENTAL IMPACT DOCUMENT, AND DESIGN DEVELOPMENT REPORT FOR THE NORTHEAST WASTEWATER TREATMENT PLANT. All members present voted for the motion.

Tom Heard noted that staff will seek RFPs once a response is received from the EPD.

13.  DWIGHT TURNER REPORTED CONCERNING A THEFT OF SERVICES ISSUE. Mr. Turner noted that the Authority has a customer that was cut off for non-payment of services. This customer then reconnected illegally to the Authority’s system. Authority staff provided notification to the customer in September 2012 that the balance due, plus reconnection fees, must be paid in order to avoid further legal action. The customer did not remit payment, and a warrant for the customer’s arrest was issued in October 2012.

Mr. Turner noted that the Authority has now been contacted by the District Attorney’s office concerning this issue. The DA’s office has informed the Authority that this customer is now being incarcerated for other issues. Mr. Turner requested Board direction in this matter.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD FOR AUTHORITY STAFF TO PROVIDE NOTIFICATION TO THE DISTRICT ATTORNEY’S OFFICE THAT THE AUTHORITY IS NO LONGER SEEKING RESTITUTION THROUGH THE CRIMINAL PROCESS AT THIS TIME. All members present voted for the motion.

14.  DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING JANUARY 2013.

15.  MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO APPROVE THE 1/28/13 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

16.  BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $529,753.00 below budget projections for the period ending 12/31/12. Mrs. Williams reported that total operating expenses are approximately $423,719.00 below budget projections for the same period.

17.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.562 MGD for the month of February 2013 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 47.42” for the past 12 months.

18.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.9 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 0.0 MG. Mr. Venters reported an average daily treatment of 3.6 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

19.  MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 2/13/13 AT 1183 BRIDGEMILL AVENUE. Mr. Venters noted that the cause of the spill was residential grease that blocked the sewer line. Mr. Venters noted that approximately 5,335 gallons were spilled. Authority construction crews jetted the line and removed the grease. The spill was reported to the EPD.

20.  MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED ON 2/17/13 AT A MANHOLE ON THE OUTFALL LINE OFF GEORGIA WAY IN HOLLY SPRINGS. Mr. Venters noted that the cause of the spill was due to debris in the line. Authority crews jetted and removed the debris. Mr. Venters noted that approximately 5,400 gallons were spilled. The spill was reported to the EPD.

21.  MIKE VENTERS REPORTED THAT THE ROSE CREEK WASTEWATER TREATMENT FACILITY HAD RECEIVED ODOR COMPLAINTS ON 2/11/13 AND 2/13/13 FROM RESIDENTS OF THE 3302 EAGLE WATCH DRIVE AREA IN EAGLE WATCH.

22.  THERE WAS NO CONSTRUCTION REPORT GIVEN IN THE ABSENCE OF BILL GRAHAM.

23.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT STAFF IS CURRENTLY REVIEWING THE AUTHORITY’S INFRASTRUCTURE LEAK INDEX AND UNACCOUNTED FOR WATER REPORTING MEASURES.

24.  MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ADJOURN. All members present voted for the motion.

The post February 2013 appeared first on CCWSA.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Bryce Holcomb, Citi
  RE:  Update Regarding Refunding of Series 2003 Bonds
• Dwight Turner
  1) Flaig Account Issue
  2) Leak Adjustment Information
• Dan Carson
  1) RFP for Raw Water Intake #3
  2) Request Approval To Advertise for bids for 140 W. Main Office Building
• David Kubala
  1) Request for Extension of Tanner & Associates Contract
  2) Request for Approval of Watershed Protection Plan
• Ryan Sarks
  RE:  Request Approval of FY 2013 Surplus Listing
• Approval of 02/25/13 Board Meeting Minutes
• Finance Report – Beth Williams
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
  1) Request from Cherokee County Fire Dept. for Fire Hydrant at Intersection of Mountain Rd. and Mountain Ln.
• General Manager’s Report – Tom Heard
  1) Upcoming Board Appointments
• Executive Session – Real Estate Item

The post March 2013 appeared first on CCWSA.

PERSONS PRESENT: Nancy Martin, Buzz Ahrens, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Dan Carson, Beth Williams, Clint Blackwell, Ryan Sarks, Dwayne Fowler, Dwight Turner, Mike Venters, Jeff Hooper, Randy Mitchell, Ron Banks, Keith O’Brien, Tracy Lostetter, Bob Bartlett, Bill Livingston, and Craig Ferguson.

Nancy Martin, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY MIKE BYRD, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  AUTHORITY CUSTOMER KEITH O’BRIEN ADDRESSED THE BOARD CONCERNING A SPRINKLER ISSUE. Mr. O’Brien noted that he lives at 718 Whisper Wind Court. Mr. O’Brien stated that his wife had noticed that the ground around his driveway was wet, yet not flooded. Mr. O’Brien noted that, after further investigation, he determined that he had a leak in the sprinkler system. Mr. O’Brien noted that he and his neighbor had found the leak and repaired it within hours of finding it. Mr. O’Brien noted that two or three days later, he received a notice on his front door from the Authority. On the notice, it stated that his meter had been turned off due to the fact that he had used 654,000 gallons in the billing cycle.

Mr. O’Brien stated that it seemed impossible that he used that amount of water and has seen no standing water, water running down the hill, erosion from the water movement, pine straw moved from the water movement and/or a sink hole.

Mr. O’Brien noted that he is not debating the leak. Mr. O’Brien acknowledged that he did have a leak and resolved the issue. Mr. O’Brien noted that he is debating the alleged size of the leak and the $4400.00 water bill. Mr. O’Brien noted that he hopes to negotiate the bill down to something more reasonable.

Dwight Turner noted that the water usage actually went through this meter. Dwight Turner noted that this request does not comply with the Authority’s leak adjustment guidelines, but noted that the Board could extend payment arrangements.

MOTION BY MIKE BYRD AND SECOND BY ERIC WILMARTH TO EXTEND PAYMENT ARRANGEMENTS FOR A PERIOD OF 24 MONTHS AND TO FORGIVE THE LATE CHARGE ON THIS ACCOUNT. All members voted for the motion.

3.  DWIGHT TURNER PRESENTED A RECOMMENDATION FROM AUTHORITY CUSTOMERS JERRY AND BARBARA SHAW. In the correspondence received from Mr. and Mrs. Shaw, they noted that it has come to their attention that the Authority does not have a system in place to notify customers when there is a sizeable increase in their water usage, which usually indicates a water leak. The Shaws noted that they understand that there is a system to notify those with an increase of 30,000 gallons, but feel this is an unrealistic increase.

IT WAS THE CONSENSUS OF THE BOARD FOR STAFF TO BEGIN REPORTING TO THE BOARD, ON A MONTHLY BASIS, THE NUMBER OF CUSTOMERS WITH USAGE OVER 20,000 GALLONS ABOVE THEIR AVERAGE IN ORDER FOR THE BOARD TO LATER DETERMINE IF A CHANGE IN POLICY IS NEEDED.

4.  AUTHORITY CUSTOMER TRACY LOSTETTER ADDRESSED THE BOARD CONCERNING NEW WATER SERVICE AT 845 FREEHOME ROAD. Ms. Lostetter noted that she is requesting that the Board waive or significantly reduce the cost to extend water service to 845 Freehome Road due to the following:

1) Prior to signing a Purchase Agreement on this home, the Lostetters contacted the Authority on 10/1/12 to inquire as to the cost of installation for new water service. The Lostetters were told that they needed to have a meter installed at a fee of $1750.00, payable prior to installation.

2) Based on this information, the Lostetters concluded their negotiations to purchase this home and entered into a Purchase Agreement.

3) On 1/14/13, the Lostetters contacted the Authority to schedule installation at this address. They were instructed that the cost was $1750.00 and to bring payment to the Authority’s office.

4) On 1/15/13, the Lostetters delivered payment to the Authority’s office.

5) On 1/16/13, the Authority contacted the Lostetters and informed them that water was not available at their address, and that there would be a charge of $6.00 per foot to extend the service in addition to the meter fee that had already been paid. CCWSA, at that time, was unsure of the distance needed to extend the service, but would send someone to investigate.

6) On 1/16/13, the Lostetters contacted the Authority and explained the issue with the need to extend the service to their home. An Authority representative informed them that the Authority would get a determination on the actual length needed to extend the service. The Lostetters explained that they had been told back in October 2012 that water was available at this address, and the fact that water was available was significant to their decision to purchase the property at the price they agreed to. Note: The home had been sharing a well with the property next door. The well owners are not willing to continue to provide water to this property.

7) On 1/16/13, the Lostetters were contacted by Dwight Turner of the Authority. Mr. Turner informed them that the distance to extend service to their address was 535 feet. Mr. Turner confirmed the cost to be $6.00 per foot. Mr. Turner suggested that the Lostetters put their thoughts in writing and bring it to the Board of Directors meeting on 1/28/13.

8) On 1/17/13, the Lostetters’ real estate closing completed successfully. Note: This home was purchased as a Short Sale. The Lostetters had never talked with or met the actual seller until the closing. The Lostetters discussed the water issue with the seller, and he stated that he had contacted the Authority in March 2012 and was told that the cost to provide water service would be $4900.00.

Ms. Lostetter stated that she relied on the $1750.00 quote from the Authority in good faith when she and her husband purchased their home, and requested that the water service be extended to their home and the meter installed for the original cost of $1750.00 as quoted.

Dwight Turner noted that the Authority currently has water service at both ends of this road, but not in the middle, where this address is located.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO APPROVE THAT THE AUTHORITY WILL BEAR THE COST OF EXTENDING THE LINE IN ORDER TO CONNECT THE TWO CURRENT LINES ON FREEHOME ROAD. All members voted for the motion.

Bill Graham noted that the Authority crews will begin working on the line extension at the beginning of next week.

5.  DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING DECEMBER 2012.

6.  TOM ROACH PRESENTED AN MSRB G-17 LETTER FOR CCWSA FROM BRYCE HOLCOMB OF CITI. Mr. Roach noted that this letter is a new Municipal Securities Rulemaking Board (MSRB) requirement that was implemented in August of 2012 for bond underwriters, which includes standard disclosures for municipal bond financings that will price on and after August 2, 2012. MSRB G-17 requires that a person who can bind the issuer sign this letter to acknowledge receipt.

MOTION BY ROBERT MORRISON AND SECOND BY ERIC WILMARTH TO AUTHORIZE THAT THE CHAIR SIGN THE DISCLOSURE BY CITIGROUP GLOBAL MARKETS, INC. PURSUANT TO MSRB RULE G-17 FOR THE CHEROKEE COUNTY WATER AND SEWERAGE AUTHORITY REVENUE REFUNDING BONDS, SERIES 2013. All members voted for the motion.

7.  TOM ROACH PRESENTED A PROPOSED TERMINATION AGREEMENT FOR THE AUTHORITY’S 2007 AGREEMENT WITH THE CITY OF CANTON AND PILGRIMS PRIDE, AS WELL AS THE AUTHORITY’S 2005 AGREEMENT WITH THE CITY OF CANTON. Mr. Roach reported that the Authority, City of Canton, and Pilgrims Pride had entered into a three-party agreement in 2007 to obtain the discharge permit for Pilgrims Pride at their Keithsburg/Gober facility. Mr. Roach noted that Pilgrims Pride has now sold this facility to American Proteins. American Proteins has been in discussion with the Authority concerning the possibility of the Authority acquiring this site. In order to prepare for this potential purchase, the Authority has been in discussion with the City of Canton regarding the termination of the 2007 agreement between the Authority, City of Canton, and Pilgrims Pride. Mr. Roach further noted that a provision of the 2007 agreement references a 2005 agreement between the Authority and the City of Canton which requires the City of Canton repay the Authority the monies realized by the City of Canton for providing sewer and water services in an area that was previously designated as the Authority’s service area under a HB-489 agreement. Part of the 2007 agreement would have excused the City of Canton from that payment. In order to induce the City of Canton to now walk away from the 2007 agreement, Mr. Roach presented the proposed termination agreement which would also terminate the 2005 agreement. Mr. Roach noted that there is approximately $800,000 owed on the 2005 agreement at this time. The 2007 agreement would require the City of Canton to build a sizeable pump station and force main from the Gober facility to its wastewater treatment facility and require the City to treat 350,000 gallons per day of effluent from the Gober facility or from that pump station for a period of 20 years. Mr. Roach noted that, by executing the termination agreement, the City of Canton would lose that responsibility.

Mr. Roach noted that he and Mr. Heard had met with representatives of the City of Canton on two different occasions with regard to this issue.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO AUTHORIZE THE EXECUTION OF THE TERMINATION AGREEMENT FOR THE 2005 AND 2007 AGREEMENTS, CONTINGENT UPON APPROVAL OF THE TERMINATION AGREEMENT BY THE CITY OF CANTON AND THE SUCCESSFUL CULMINATION OF THE AMERICAN PROTEINS PURCHASE ON EAST CHEROKEE DRIVE. IF THE CITY OF CANTON DOES NOT TERMINATE, THE 2005 AND 2007 AGREEMENTS WILL STAND. All members voted for the motion.

MOTION BY ERIC WILMARTH AND SECOND BY BUZZ AHRENS TO AUTHORIZE TOM HEARD TO PROCEED WITH NEGOTIATIONS WITH AMERICAN PROTEINS, TO AUTHORIZE COUNSEL TO PROCEED WITH THE DRAFTING OF CONTRACTS, AND TO AUTHORIZE STAFF TO PROCEED WITH DISCUSSIONS WITH THE EPD AND THE METROPOLITAN NORTH GEORGIA WATER PLANNING DISTRICT RELATIVE TO THE PURCHASE. Members Wilmarth, Ahrens, Wilbanks, Morrison, and Byrd voted for the motion. Member Woodruff abstained from voting. Motion passed.

8.  DAN CARSON PROVIDED AN OFFICE BUILDING UPDATE REGARDING THE CCWSA OFFICE RENOVATION PROJECT. Mr. Carson presented a proposed milestone schedule as well as a proposed demolition/new reference plan.

9.  MOTION BY ROBERT MORRISON AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 12/17/12 BOARD MEETING MINUTES AS PRESENTED. Members Morrison, Woodruff, Wilbanks, Wilmarth, and Byrd voted for the motion. Member Ahrens abstained from voting. Motion passed.

10.  BETH WILLIAMS PRESENTED THE FINANCE REPORT. Mrs. Williams reported that total operating revenues are approximately $82,772.00 below budget projections for the period ending 9/30/12. Mrs. Williams noted that total operating expenses are approximately $89,960.00 below budget projections for the same period. Mrs. Williams reported year-to-date net income of $1,413.00 for the period ending 9/30/12.

Mrs. Williams reported that total operating revenues are approximately $111,685.00 above budget projections for the period ending 10/31/12. Mrs. Williams noted that total operating expenses are approximately $239,414.00 below budget projections for the same period. Mrs. Williams reported year-to-date net income of $344,572.00 for the period ending 10/31/12.

Mrs. Williams reported that total operating revenues are approximately $235,137.00 below budget projections for the period ending 11/30/12. Mrs. Williams noted that total operating expenses are approximately $230,557.00 below budget projections for the same period.

11.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.703 MGD for the month of January 2013 at the Etowah River Water Treatment Facility. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 40.84” for the past 12 months.
12.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of .531 MG. Mr. Venters reported an average daily treatment of 3.1 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

13. MIKE VENTERS REPORTED THAT A WASTEWATER SPILL HAD OCCURRED AT THE NOONDAY CREEK PUMP STATION. Mr. Venters noted that the cause of the spill was a flange that blew out of a valve and caused the line to spill an estimated 3000 gallons. Mr. Venters noted that the spill was reported to the EPD.

14.  MIKE VENTERS NOTED THAT THE ROSE CREEK WASTEWATER TREATMENT FACILITY HAD RECEIVED AN ODOR COMPLAINT ON 1/13/13 FROM THE OLDE FORGE LANE AREA IN EAGLE WATCH.

15.  MIKE VENTERS PRESENTED A PROPOSED EXTENSION OF THE AUTHORITY’S CURRENT SLUDGE PROCUREMENT SERVICES CONTRACT WITH ERTH PRODUCTS, LLC. Mr. Venters noted that the Authority’s current contract will be completed on February 28, 2013. Mr. Venters noted that ERTH Products, LLC had proposed two options to extend the current contract. Under Option One, the current contract would extend month-to-month at the current rate of $43.00 per wet ton. Under Option Two, the contract would extend for a period of one year at a rate of $41.00 per wet ton.

MOTION BY ROBERT MORRISON AND SECOND BY ERIC WILMARTH TO APPROVE THE EXTENSION OF THE CURRENT SLUDGE PROCUREMENT SERVICES CONTRACT WITH ERTH PRODUCTS, LLC FOR A PERIOD OF ONE YEAR AT A RATE OF $41.00 PER WET TON. THE AUTHORITY WILL EVALUATE DURING NEXT YEAR’S BUDGETING PROCESS TO DETERMINE IF THIS SERVICE WOULD BE BID IN THE NEXT FISCAL YEAR. All members voted for the motion.

16.  BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM NOTED THAT T-MOBILE HAS EXPRESSED AN INTEREST IN UPGRADING THEIR EQUIPMENT LOCATED ON THE AUTHORITY’S TYSON WATER TANK ON HWY. 92. Mr. Graham noted that Authority counsel has now negotiated a new contract with T-Mobile.

Tom Roach noted that the proposed new contract is for a term of 20 years that is broken down in four 5-year increments. The base rent to be paid to the Authority by T-Mobile is $3000.00 per month, with a 3% increase per year during the term of the contract. The Authority may terminate this contract at any time with at least 12 months’ notice to T-Mobile.

Mr. Roach noted that this proposed contract also requires T-Mobile to remove their facilities from the tank upon request by the Authority if the Authority needs to paint or perform maintenance on the tank. The proposed contract also requires T-Mobile to take extraordinary measures to keep the facility secure.

MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO APPROVE THE PROPOSED NEW CONTRACT (ATTACHED) BETWEEN THE AUTHORITY AND T-MOBILE REGARDING THE AUTHORITY’S TYSON WATER TANK ON HWY. 92. All members voted for the motion.

17.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD NOTED THAT THE AUTHORITY IS IN RECEIPT OF ENGINEERING PROPOSALS FOR THE HOLLY SPRINGS DOWNTOWN SANITARY SEWER SYSTEM PROJECT. Mr. Heard requested that the Board rescind the two proposals submitted and authorize staff to re-advertise for new proposals in order to obtain a fair comparison.

MOTION BY STEVEN WOODRUFF AND SECOND BY ERIC WILMARTH TO RESCIND THE TWO ENGINEERING PROPOSALS SUBMITTED FOR THE HOLLY SPRINGS DOWNTOWN SANITARY SEWER SYSTEM PROJECT AND TO AUTHORIZE STAFF TO RE-ADVERTISE FOR NEW PROPOSALS. All members voted for the motion.

18.  TOM HEARD PRESENTED AN UPDATED REFUNDING ANALYSIS FOR THE CCWSA REMAINING CALLABLE SERIES 2003 BONDS ON BEHALF OF BRYCE HOLCOMB OF CITI. The first analysis assumes that the Authority wishes to move forward with a current refunding of the callable Series 2003 Bonds and closes the refunding bond issue on or around May 3, 2013. Using current market interest rates, total and present value savings after all assumed costs of issuance under the current refunding option are $2,582,613.00. These available savings are slightly higher than what was presented to the Authority Board by Citi on 10/29/12.

The second analysis also assumes that the Authority uses a current refunding structure with a closing on or about May 3, 2013. Instead of receiving annual savings every year from the refunding, the Authority shortens the final maturity of the Series 2003/2013 Refunding Bonds by applying all savings at the back end of the refunding bond issue. Using current market interest rates, total and present value savings after all assumed costs of issuance are $4,997,854.00 and $3,204,647.00. With this analysis, the Authority can eliminate the 2032 and 2033 maturities and a portion of the 2031 maturity equal to about $700,000.00. To accomplish this, the Authority will pay the same annual debt service through 2030 before getting debt service relief in 2031 and thereafter.

19.  MOTION BY ERIC WILMARTH AND SECOND BY STEVEN WOODRUFF TO ADJOURN. All members voted for the motion.

The post January 2013 appeared first on CCWSA.

Agenda Items:

• Invocation
• Pledge of Allegiance to the Flag of the United States of America
• Representatives of Mauldin & Jenkins, LLC.
  RE:  Presentment of FY 2012 Audit Report
• Dan Carson
  1)  2011-2012 Atkins North America General Services Contract Update
  2)  2011-2012 McKim-Creed general Services Contract Update
  3)  2011-2012 Brown & Caldwell General Services Contract Update
  4)  2012-2013 Atkins Morth America General Services Contract Update
  5)  2012-2013 McKim-Creed General Services Contract Update
  6)  2012-2013 Brown & Caldwell General Services Contract Update
  7)  Merger/Consolidation of Infratec to McKim-Creed
  8)  RFP-Truck & Equipment Package/CCWSA-2013-001
  9)  RFP – Engineering Services for Holly Springs Downtown Sanitary Sewer System/CCWSA-2012-013
  10) Request to Authorize Staff to Prepare and Seek Proposals for the Anti-Degradation Review, Environmental Impact Document, and Design Development Report for the Northeast Wastewater Treatment Plant
• Dwight Turner
  1)   Theft of Services Issue
  2)  Leak Adjustment Information
• Approval of 01/28/13 Board Meeting Minutes
• Finance Report – Beth Williams
• Treatment Reports – Clint Blackwell, Mike Venters
• Construction Report – Bill Graham
  
• General Manager’s Report – Tom Heard
  
  

The post February 2013 appeared first on CCWSA.

PERSONS PRESENT: Nancy Martin, Steven Woodruff, Eric Wilmarth, Chris Wilbanks, Mike Byrd, Robert Morrison, Tom Heard, David Kubala, Bill Graham, Rick Dobbs, Tom Roach, Wesley Banks, Joey Buice, Clint Blackwell, Dwayne Fowler, Dwight Turner, Jeff Hooper, Mike Venters, Dan Carson, Ryan Sarks, Randy Mitchell, Ron Banks, Craig Ferguson, Paul Hoover, Kent Snyder, Bob Bartlett, Gil Puffer, Pem Williams, Paul Corley, and Kelley Rhino.

Nancy Martin, Chair, called the meeting to order.

1.  AN INVOCATION WAS GIVEN BY STEVEN WOODRUFF, FOLLOWED BY THE PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA.

2.  PAUL CORLEY OF EDWARD ANDREWS HOMES ADDRESSED THE BOARD AND REQUESTED APPROVAL TO PURCHASE 24 SEWER TAPS IN THE LITTLE RIVER BASIN FOR A NEW DEVELOPMENT PROJECT ON ETRIS ROAD IN ROSWELL, GEORGIA.

Dwayne Fowler noted that several years ago, the Authority had allowed the City of Mountain Park to purchase wastewater capacity from the Authority through the purchase of sewer taps. Mr. Fowler noted that Fulton County is currently out of capacity, and the Authority currently has approximately 90 ERU’s (taps) that are not being used. Mr. Corley is requesting to purchase 24 of the Authority’s 90 taps that are not being used.

Dwayne Fowler also noted that the Authority originally had 100,000 gallons of capacity, or 370 ERUs, in the Fulton County Rocky Creek facility. The Authority sold Mountain Park 90 ERUs. Pending approval of Mr. Corley’s request, the Authority would be selling 24 ERUs to Mr. Corley.

Paul Corley noted that the property is inside the city limits of Roswell, and he has gained clearance from both the City of Roswell and Fulton County to make his request to the Authority.

Mr. Fowler noted that the Authority would gain the revenue from the sale of these taps.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO AUTHORIZE THAT THE AUTHORITY SELL 24 TAPS IN THE LITTLE RIVER BASIN (AT THE AUTHORITY’S CURRENT TAP RATE) TO MR. CORLEY OF EDWARD ANDREWS HOMES FOR A NEW DEVELOPMENT PROJECT ON ETRIS ROAD IN ROSWELL, GEORGIA. All members present voted for the motion.

3.  DAN CARSON PRESENTED AN ARCHITECTURAL UPDATE FOR THE 140 WEST MAIN STREET BUILDING. Mr. Carson also noted that representatives of Precision Planning, Inc. are in attendance of today’s meeting. Mr. Carson also presented a proposed conceptual budget for renovations for the 140 West Main Street building.

Mr. Carson noted that the Board had previously approved, at the 10/29/12 Board Meeting, that the Authority would enter into an agreement with Precision Planning, Inc. for the pre-design phase of this project in an amount not-to-exceed $20,000.00.

MOTION BY ERIC WILMARTH AND SECOND BY CHRIS WILBANKS TO APPROVE THAT THE AUTHORITY MOVE FORWARD WITH ARCHITECTURAL SERVICES AND DESIGN FOR THIS PROJECT IN AN AMOUNT NOT-TO-EXCEED $106,900.00. All members present voted for the motion.

4.  RYAN SARKS REQUESTED AUTHORIZATION TO ADVERTISE FOR REQUEST FOR PROPOSALS/BIDDING FOR THE VACUUM TRUCK THAT WAS APPROVED IN THE FY 2013 BUDGET.

MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO APPROVE THAT THE AUTHORITY ADVERTISE FOR REQUEST FOR PROPOSALS/BIDDING FOR THE VACUUM TRUCK THAT WAS APPROVED IN THE FY 2013 BUDGET. All members present voted for the motion.

5.  DWIGHT TURNER PRESENTED LEAK ADJUSTMENT INFORMATION FOR THE PERIOD ENDING NOVEMBER 2012.

6.  MOTION BY CHRIS WILBANKS AND SECOND BY MIKE BYRD TO APPROVE THE 11/26/12 BOARD MEETING MINUTES AS PRESENTED. All members present voted for the motion.

7.  TOM HEARD NOTED THAT NO FINANCE REPORT WOULD BE GIVEN THIS MONTH IN LIEU OF THE AUDIT IN PROGRESS.

8.  CLINT BLACKWELL PRESENTED THE WATER TREATMENT OPERATIONS REPORT. Mr. Blackwell reported an average daily treatment of 12.901 MGD for the month of December 2012 at the Etowah River Water Treatment Plant. Mr. Blackwell also reported that the Hollis Q. Lathem Reservoir is currently full at 1189 feet. Mr. Blackwell reported a cumulative rainfall total of 35.59” for the past 12 months.

9.  MIKE VENTERS PRESENTED THE WASTEWATER TREATMENT OPERATIONS REPORT. Mr. Venters reported an average daily treatment of 2.8 MGD at the Rose Creek Wastewater Treatment Facility, as well as a total reuse monthly flow of 2.0 MG. Mr. Venters reported an average daily treatment of 2.8 MGD at the Fitzgerald Creek Wastewater Treatment Facility.

10.  BILL GRAHAM PRESENTED THE CONSTRUCTION REPORT. MR. GRAHAM REPORTED THAT THE HWY. 20/UNION HILL ROAD PROJECT IS STILL ON-GOING. Mr. Graham noted that he is conducting a meeting later this week concerning this project, and noted that he would email results of the meeting to the Board.

11.  BILL GRAHAM NOTED THAT THE AUTHORITY IS MOVING FORWARD WITH THE BELLS FERRY ROAD PROJECT.

12.  TOM HEARD PRESENTED THE GENERAL MANAGER’S REPORT. MR. HEARD REQUESTED APPROVAL OF THE PROPOSED 2013 CCWSA BOARD MEETING CALENDAR.

MOTION BY CHRIS WILBANKS AND SECOND BY STEVEN WOODRUFF TO APPROVE THE 2013 CCWSA BOARD MEETING CALENDAR AS PRESENTED. All members present voted for the motion.

13.  ROBERT MORRISON NOTED THAT HE HAD PARTICIPATED IN A CONFERENCE CALL WITH CITI GROUP REGARDING THE FISCAL CLIFF, TAX REFORM, AND THE THREAT TO TAX EXEMPTION. Mr. Morrison noted that proposed legislation, if passed, could have a material adverse effect on the Authority’s refunding savings.

Mr. Morrison noted that he would like for the Board members to voice their considerations and concerns over this issue to elected representatives.

Mr. Morrison noted that he would keep the Board updated with regard to this issue.

14.  TOM ROACH NOTED THAT HE AND TOM HEARD HAD MET WITH REPRESENTATIVES OF THE CITY OF CANTON. Mr. Roach noted that the Authority has received no response from the City of Canton at this time. Mr. Roach noted that he would update the Board with regard to this issue at next month’s meeting.

15.  MOTION BY ERIC WILMARTH AND SECOND BY MIKE BYRD TO ADJOURN. All members present voted for the motion.

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